Stairlifts Supply and Installation Portsmouth

Stairlifts Supply and Installation Portsmouth

Stair lift, Step Lifts and Through-Floor Lifts – Servicing and Maintenance, Supply and Installation.

United Kingdom-Portsmouth: Stairlifts

2016/S 231-420654

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Stair lift, Step Lifts and Through-Floor Lifts – Servicing and Maintenance, Supply and Installation, Removal, Refurbishment and Storage.

II.1.2)Main CPV code

44115600

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Portsmouth City Council (‘the Council’) and Southampton City Council are undertaking a joint procurement exercise in respect of their stairlift and associated equipment requirements. A Framework Agreement will be established which will comprise of two Lots.

Lot 1 concerns the establishment of a multiple supplier agreement to cover;

— Supply & installation of stair lifts, step lifts and vertical through-floor lifts.

— Servicing & maintenance of all lift types.

— 24 hour call out response.

— Removal, storage and refurbishment.

Lot 2 will cover supply and installation of stair lift requirements only.

The Framework Agreement is due to be awarded by 21.2.2016 and will run for 4 years. Individual Lot 1 call off contracts will be awarded on the basis of a 3 year term extendable by a further 2 years.

II.1.5)Estimated total value

Value excluding VAT: 3 550 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Servicing & Maintenance, Supply & Installation, Removal, Refurbishment and Storage

Lot No: 1

II.2.2)Additional CPV code(s)

44115600
45313100
50750000
45453000
63120000

II.2.3)Place of performance

NUTS code: UKJ33
Main site or place of performance:

Portsmouth, Southampton and potentially Gosport.

II.2.4)Description of the procurement:

Portsmouth City Council (‘the Authority’) and Southampton City Council are undertaking a joint procurement exercise and are inviting tenders in respect of their stairlift and associated equipment requirements. A Framework Agreement will be established which will comprise of two Lots. Suppliers may apply in respect of either or both of the Lots. This section concerns Lot 1.

Lot 1 — A multiple supplier agreement to cover:

— Supply and installation of stair lifts.

— Supply and installation of step lifts and vertical through-floor lifts.

— Servicing and maintenance of all lift types.

— Provision of accurate timely management information.

— 24 hour call out response.

— Removal, storage and refurbishment of lifts.

— Optional purchase or sale of Authority owned lifts

The Framework will comprise of a minimum of 4 suppliers. The top ranked supplier will be awarded an individual call-off contract by each Authority to fulfil the requirements stated above. The purpose of appointing further suppliers onto the Framework Agreement is to provide contingency arrangements which can be accessed quickly without the need to undertake a further advertised procurement process in the event of non-performance.

Whilst each Authority’s preference will be to source supply & installation of new lifts via the contracted supplier in respect of Housing & Social Care requirements, contractual exclusivity cannot be granted for this element, as such authorities will have the ability to call off new installation requirements from either Lot 1 or Lot 2 on an installation by installation basis. However, both Authorities will work with the successful supplier over the course of the contract to investigate exclusivity barriers — individual unit prices, bespoke requirements, lead times, etc. — on an evolving continuous improvement basis.

Whilst the overarching Framework Agreement will be let on a 4 year basis the individual Lot 1 call-off contracts will run for an initial 3 year term extendable in increments to be agreed by a further 2 years.

In addition to Portsmouth City Council and Southampton City Council the Framework Agreement will also be open to Gosport Borough Council to utilise, although no guarantees can be provided regarding uptake of this option.

The Authority’s target date for award is 21.2.2017 with a start date of 1.4.2017.

Estimated spend breakdown is as follows, however spend may exceed the levels stated over the duration of the agreement due to changes in policy at local or national level and changes in demographic profiles:

PCC

Housing New Installations — 160 000 GBP per annum (pa)

Housing Servicing and Repairs — 60 000 GBP pa

Housing Installation of Stock Stair Lifts — 5 000 GBP pa

Social Care New Installations — 20 000 GBP pa

Private Sector Housing New Installations — 130 000 GBP pa

SCC

Housing Servicing and Repairs — 30 000 GBP pa

Social Care & Housing — New Installations — 110 000 GBP pa

Private Sector Housing New Installations — 165 000 GBP pa

GBC — 50 000 GBP pa

Private Sector Housing new installations are funded via Disabled Facilities Grants whereby the client has the final decision on the product and supplier chosen. As such whilst both Lots 1 and 2 may be utilised it is purely at the Client’s option although the authorities will obviously endorse use of the frameworks. It is likely that, at least in the early stages of the framework, that the majority of Private Sector Housing installations, if let using the framework, will be via Lot 2.

Procurement Timetable:

Bidders Information Meeting — 7.12 2016

Deadline for requests for clarification — 22.12.2016

Tender submission deadline — 13.1.2017

commencement of standstill period — 9.2.2017

End of standstill period — 20.2.2017

Contract Award — 21.2.2017

Tender documentation and further information can be obtained from the Authority’s e-sourcing solution which can be accessed from the following address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 550 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply and Installation

Lot No: 2

II.2.2)Additional CPV code(s)

44115600
45313100

II.2.3)Place of performance

NUTS code: UKJ33
Main site or place of performance:

Portsmouth, Southampton and potentially Gosport.

II.2.4)Description of the procurement:

Portsmouth City Council (‘the Authority’) and Southampton City Council are undertaking a joint procurement exercise and are inviting tenders in respect of their stairlift and associated equipment requirements. A Framework Agreement will be established which will comprise of two Lots. Suppliers may apply in respect of either or both of the Lots. This section concerns Lot 2.

Lot 2 will cover supply and installation of stair lift requirements only. The framework will comprise of a minimum of 5 suppliers. No exclusivity can be granted in respect of the use of this Lot and its use will be on a purely optional basis.

In addition to Portsmouth City Council and Southampton City Council the Framework Agreement will also be open to Gosport Borough Council to utilise, although no guarantees can be provided regarding uptake of this option.

Whilst each Authority’s preference will be to source supply & installation of new lifts via the Lot 1 contracted supplier in respect of Housing & Social care requirements, contractual exclusivity cannot be granted for this element, as such authorities will have the ability to call off new installation requirements from either Lot 1 or Lot 2 on an installation by installation basis. Private Sector Housing new installations are funded via Disabled Facilities Grants whereby the client has the final decision on the product and supplier chosen. As such whilst both Lots 1 and 2 may be utilised it is purely at the Client’s option although the authorities will obviously endorse use of the frameworks. It is likely that, at least in the early stages of the framework, that the majority of Private Sector Housing installations, if let using the framework, will be via Lot 2.

The Authority’s target date for award is 21.2.2017 with a start date of 1.4.2017.

Estimated spend breakdown is as follows, however spend may exceed the levels stated over the duration of the agreement due to changes in policy at local or national level and changes in demographic profiles:

PCC

Housing New Installations — 160 000 GBP per annum (pa)

Social Care New Installations — 20 000 GBP pa

Private Sector Housing New Installations — 130 000 GBP pa

SCC

Social Care & Housing — New Installations — 110 000 GBP pa

Private Sector Housing New Installations — 165 000 GBP pa

GBC

IRO 50 000 GBP pa

Private Sector Funding new installations are subject to DFG grants whereby the client has the final decision on the product and supplier chosen. As such whilst both Lots 1 and 2 may be utilised it is purely at the Client’s option although the authorities will obviously endorse use of the frameworks.

Lot 2 will run to maximum term of 4 years with call off contracts let on a transactional installation by installation basis, although authorities may group together installation requirements in order to achieve economies of scale.

Procurement Timetable:

Bidders Information Meeting — 7.12 2016

Deadline for requests for clarification — 22.12.2016

Tender submission deadline — 13.1.2017

commencement of standstill period — 9.2.2017

End of standstill period — 20.2.2017

Contract Award — 21.2.2017

Tender documentation and further information can be obtained from the Authority’s e-sourcing solution which can be accessed from the following address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within the tender documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As detailed within the tender documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home

Minimum level(s) of standards possibly required:

As detailed within the tender documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As detailed within the tender documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home

Minimum level(s) of standards possibly required:

As detailed within the tender documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed within the tender documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 189-338055

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/01/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/01/2017
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/11/2016

 

Related Posts

Provide Lift Maintenance Services to University of Reading

Passenger Lift Service and Maintenance Framework

Lift Servicing Contract Hampshire

Tender for Lift Maintenance Service Manchester

Enjoyed this post? Share it!