Stationery and Office Supplies Tender

Stationery and Office Supplies Tender

Paper. Desk top Stationary – Adhesives/Rubber Bands etc. Desk top Stationary – Paper Clips/Clip boards etc
Labels. Sticky notes/Tags/staples/stamps. Diaries/books/planners/notebooks. Envelopes.

UK-Manchester: Stationery

2012/S 248-410478

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester City Council
Corporate Procurement Service, Room 106, Town Hall
For the attention of: C. Butterworth
M60 2JR Manchester
UNITED KINGDOM
E-mail: c.butterworth@manchester.gov.uk

Further information can be obtained from: MCC
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: MCC
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website www.the-chest.org.uk

Tenders or requests to participate must be sent to: MCC
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website www.the-chest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
TC/429 – Office and Associated Products
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations around the Greater Manchester Area.
NUTS code UKD
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 1
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 310 000 GBP

II.1.5)Short description of the contract or purchase(s)
Paper
Desk top Stationary – Adhesives/Rubber Bands etc
Desk top Stationary – Paper Clips/Clip boards etc
Labels
Sticky notes/Tags/staples/stamps
Diaries/books/planners/notebooks
Envelopes
Files/boxes
Writing Instruments
Computors Accessories
Associated Products
Calculators/bins/cash boxes
Desk Tidys/drawer units
Hole punches/mag racks
Beverages/Catering
Batteries/torches/Lamps
Office Equipment
Security
Safety
Hygiene
Post Room
Presentation and Display
First Aid
Misc (fridges/freezer/luggage/Photographic/telephony etc)
II.1.6)Common procurement vocabulary (CPV)

30192700, 30199000, 22800000, 30000000, 32500000, 32550000, 18900000, 38650000, 39710000, 30170000, 30190000, 42994230, 30232100, 38112100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 310 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Office Products

1)Short description
Desk top Stationary – Adhesives/Rubber Bands etc
Desk top Stationary – Paper Clips/Clip boards etc
Labels
Post it notes/Tags/staples/stamps
Diaries/books/planners/notebooks
Envelopes
Files/boxes
Writing Instruments
Paper
Computors Accessories
Associated Products
Calculators/bins/cash boxes
Desk Tidys/drawer units
Hole punches/mag racks
Beverages/Catering
Batteries/torches/Lamps
Office Equipment
Security
Safety
Hygiene
Post Room
Presentation and Display
First Aid
Lot 1 Office Products – will be awarded to 1 supplier
2)Common procurement vocabulary (CPV)

30192700, 30199000, 22800000, 30000000, 32500000, 32550000, 18900000, 38650000, 39710000, 30170000, 30190000, 42994230, 30232100, 38112100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Associated Office Products
1)Short description
Computer Accessories
Cases and Lugage
Comb Bind Machines
Dictation Equipment
Digital Cameras
Display Boards
Fans
Fax machines
Fridge/Freezers
Label Writer Machines
Laminators
Lockable Filing Cases
Microwaves
Printers
Projectors and screens
Promotional Products
Satellite Navigation System
Shredders
Telephones and Headsets
Trimmers and Guillotines
Misc Products
Lot 2 Associated Office Products – will be awarded to upto 3 suppliers per section
2)Common procurement vocabulary (CPV)

30192700, 30199000, 22800000, 30000000, 32500000, 32550000, 18900000, 38650000, 39710000, 30170000, 30190000, 42994230, 30232100, 38112100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.4.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TC429
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 10.2.2013 – 19:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.2.2013 – 19:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
20.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Council is using the e-business portal known as THE CHEST (www.thechest.nwce.gov.uk) to conduct the procurement exercise. To gain access to the invitation to tender documents tenderers will need to register their details at the following link www.the-chest.org.uk

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.
Tenderers will need to electronically submit their completed tenders and accompanying documentation via the CHEST on-line portal by 19:00 on the 10.2.2013, as referred to in IV.3.4. Any clarification queries will also need to be submitted via THE CHEST website.
The Council welcomes applications from small or medium enterprises
The contract period is anticipated to be from 1.8.2013 until 31.7.2014 with a 12 month warranty /defects liability period thereafter, there is an option to extend the framework upto 2 years beyond the initial framework period.
The value of the framework is apprx GBP 310,000.00 per annum. This figure is for guidance only and not guranteed.
The Council reserves the right not to award a contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.
The award of this tender for Lot 1 will be to one supplier, Lot 2 may not be exclusive to one supplier and Manchester City Council reserves the right to place orders with more than one approved successful tenderer for the above said items or work required.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
20.12.2012

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