Statutory Maintenance Works Northumberland

Statutory Maintenance Works Northumberland

To provide statutory maintenance services for the Council’s property portfolio’s for 4 years from 1.4.2016 through to 31.3.2020. 13 Lots.

United Kingdom-Morpeth: Repair and maintenance services of building installations

2015/S 217-396230

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northumberland County Council
County Hall
For the attention of: Sarah Green
NE61 2EF Morpeth
UNITED KINGDOM
Telephone: +44 1670622580
E-mail: sarah.green@northumberland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.northumberland.gov.uk/

Electronic access to information: www.qtegov.com

Electronic submission of tenders and requests to participate: www.qtegov.com

Further information can be obtained from: Northumberland County Council
County Hall
For the attention of: Sarah Green
NE61 2EF Morpeth
UNITED KINGDOM
Telephone: +44 1670622580
E-mail: sarah.green@northumberland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Northumberland County Council
County Hall
For the attention of: Sarah Green
NE61 2EF Morpeth
UNITED KINGDOM
Telephone: +44 1670622580
E-mail: sarah.green@northumberland.gov.uk

Tenders or requests to participate must be sent to: Northumberland County Council
County Hall
NE61 2EF Morpeth
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP511 Statutory Maintenance Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKC21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide statutory maintenance services for the Council’s property portfolio’s for 4 years from 1.4.2016 through to 31.3.2020. There is an optional extension period of up to a maximum of 2 years, following the initial contract period.
The requirements for statutory maintenance have been split into 13 lots. Suppliers can submit a bid for any amount of lots, or any individual lot. All lots will be evaluated separately.
Please note Organisations who wish to tender for Lot 8, Access Systems, Barriers, Sliding Gates and CCTV Maintenance will be required to complete and submit a confidentiality agreement, prior the to the release of specific tender documents.

II.1.6)Common procurement vocabulary (CPV)

50700000, 39717200, 42500000, 45331200, 44221230, 44115310, 71314000, 31000000, 35120000, 37420000, 39314000, 42161000, 42416100,42416120, 44611410, 50531200, 50750000, 38910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The OJEU tender will consist of 13 Lots as outlined below.

II.2.2)Information about options

Options: yes
Description of these options: Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Air Conditioning Servicing

1)Short description

Servicing of fixed Air Conditioning (room comfort cooling) systems shall be carried out on Northumberland County Council properties at frequencies as listed in the schedules.

2)Common procurement vocabulary (CPV)

50700000, 39717200, 42500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 125 000 and 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 0 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 2 Lot title: Lot 2 Automatic, Roller Shutter and Sliding Door Maintenance

1)Short description

Periodic servicing and maintenance repair to the automatic doors, roller shutter doors and security shutters as per the attached schedule. This includes all works necessary to maintain the door installations to ensure they meet all regulatory requirements and are safe for use and fully operational condition for the period of the contract.

2)Common procurement vocabulary (CPV)

50700000, 44115310, 44221230

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 190 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 3 Lot title: Lot 3 Display Energy Surveys

1)Short description

To produce DEC’s to all relevant buildings as per guidelines, current regulations and NCC requirements shown in this specification to sites indicated in the schedule.

2)Common procurement vocabulary (CPV)

50700000, 71314000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 65 000 and 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 4 Lot title: Lot 4 Kitchen Canopies, Fans & Sterilisers

1)Short description

The kitchen canopy cleaning, cleaning and electrical testing and inspection of kitchen extract fans and electrically operated sterilisers shall be carried out on Northumberland County Council properties as listed in the schedules.

2)Common procurement vocabulary (CPV)

50700000, 39141000, 39314000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 260 000 and 465 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 5 Lot title: Lot 5 Machine Maintenance, Kiln Servicing and Woodwaste Extraction

1)Short description

The Annual Inspection and Servicing of Woodworking and Metalworking Machines and the Inspection and Testing of associated Local Exhaust Ventilation (LEV) Systems and the Inspection and Testing of Kilns shall be carried out in Northumberland County Council properties as listed in the schedules.

2)Common procurement vocabulary (CPV)

50700000, 03416000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 90 000 and 167 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 6 Lot title: Lot 6 PE Equipment Inspections

1)Short description

To provide and inspection and carry out minor repairs of all Gymnasium and PE equipment in NCC properties.

2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 60 000 and 65 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7 Lot title: Lot 7 Boiler Maintenance, Gas Soundness Testing and Oil Tanks

1)Short description

Works associated with Gas, LPG and Oil equipment and installations shall be as detailed in this specification and shall be carried out in Northumberland County Council properties.

2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 675 000 and 725 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8 Lot title: Lot 8 Access Control Systems, CCTV, Sliding Gates, AFILs and Barriers

1)Short description

To provide a standard or fully comprehensive maintenance contract for CCTV Access control, Powered Gates, Barriers and Induction Loop servicing and repairs and out of hours response 24/7 for repairs.

2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 210 000 and 230 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.
Due to the confidential nature of some of the information in relation to this lot, the supplier will need to sign and return a confidentiality agreement before these documents can be distributed.

Lot No: 9 Lot title: Lot 9 Passenger Lifts, Goods Lifts, Platform Lifts and Stair Lifts

1)Short description

To supply a Fully Comprehensive contract for the periodic servicing, maintenance and repair of Passenger Lifts, Goods Lifts, Platform Lifts and Stair lifts as per the attached schedule. This includes all works necessary to maintain the lift installations and to ensure they meet all regulatory requirements and are safe for use and in a fully operational condition.

2)Common procurement vocabulary (CPV)

50700000, 42416100, 42416120

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 520 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 10 Lot title: Lot 10 Fire Alarms and Emergency Lighting Maintenance (1)

1)Short description

To provide costs for a fully comprehensive fire alarm servicing and maintenance contact to include all items and 24/7 out of hours repairs on Gent addressable fire alarm systems as per manufacturer’s instructions, current regulations and NCC specification and relevant to the sites shown on the schedule.

2)Common procurement vocabulary (CPV)

50700000, 31500000, 31625200

3)Quantity or scope

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.
Estimated value excluding VAT:
Range: between 225 000 and 395 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 11 Lot title: Lot 11 Fire Alarms and Emergency Lighting Maintenance (2)

1)Short description

To provide costs for a fire alarm servicing and maintenance contact to include all items and 24/7 out of hours repairs on open protocol fire alarm systems as per manufacturer’s instructions, current regulations and NCC specification and relevant to sites shown on the schedule.

2)Common procurement vocabulary (CPV)

50700000, 31500000, 31625200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 120 000 and 840 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 12 Lot title: Lot 12 PAT Testing

1)Short description

Work required to carry out a routine test and inspection of all portable electrical equipment in various County Council properties to satisfy the Electricity at Work Regulations 1989 under the Health and Safety at Work Act 1974 and the Provision and Use of Work Equipment Regulations 1998 requiring every employer to ensure that equipment is suitable for the use for which it is provided.

2)Common procurement vocabulary (CPV)

50700000, 71314100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 550 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Lot No: 13 Lot title: Lot 13 Water Hygiene Programme

1)Short description

The Water Hygiene / Legionella Prevention Program to be carried out in Northumberland County Council properties as detailed the specification and in accordance with the information listed in the schedules.

2)Common procurement vocabulary (CPV)

50700000, 38910000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 850 000 and 3 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Following the initial contract period of 4 years, each Lot has an optional extension period of, up to a maximum period of 2 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with regulation 58 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation including the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with regulation 58 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation including the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP511

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 114-206810 of 16.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.11.2015

Enjoyed this post? Share it!