Stevenage Borough Council Major Refurbishment Contract 2018 – 2023

Stevenage Borough Council Major Refurbishment Contract 2018 – 2023

5 year Term Partnering Contracts with two Service Providers for the delivery of major refurbishment works to c. 530 low and medium rise flat blocks.

United Kingdom-Stevenage: Construction work

2017/S 108-216439

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stevenage Borough Council
Daneshill House, Danestrete
United Kingdom
Contact person:
Telephone: +44 1438242854
NUTS code: UKH23Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


SBC0617 Stevenage Borough Council Major Refurbishment Contract 2018 – 2023.

Reference number: Ech805 / CCD xxxxx

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

5 year Term Partnering Contracts with two Service Providers for the delivery of major refurbishment works to c. 530 low and medium rise flat blocks.

II.1.5)Estimated total value

Value excluding VAT: 55 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:


II.2.4)Description of the procurement:

Stevenage Borough Council is seeking solutions from suitably qualified and experienced Service Providers to enter into long-term partnering arrangement(s) for the delivery of a programme of works (the Term Programme) to its housing stock. The current intention is that works will be delivered to approximately 530 ‘low and medium rise blocks’ although the potential to vary the scope of the works is included within the contract.

The works typically comprise the following:

1) External Works, such as;

— Repair and replacement of pitched and flat roof coverings and associated details, flashings and rainwater goods.

— Chimneys and flashings.

— Replacement of windows and external doors to dwellings.

— External fabric repairs to communal weatherproofing elements.

— Structural repairs and alterations.

— Insulation measures including external wall insulation, cavity wall insulation and loft insulation.

— Works to eliminate the ingress of water, presence of damp, free ventilation and thermal bridging.

— External Works including repair and replacement of fencing and paving.

— Work to boundary control elements and retaining walls.

— General repair and disrepair work.

2) Internal Communal Works such as;

— Works to electrical components.

— Rewiring to the communal areas of all blocks including the provision of a replacement landlord supply and extensive replacement of existing electrical sub-mains.

— Provision and / or replacement of door entry systems.

— Building Elements:

— works to internal communal wall, floor and ceiling finishes.

— Staircases, external walkways and other ancillary items.

— Provision of block signage.

Stevenage’s requirement is to select two Service Providers that are appropriate to undertake the works under 5-year Term Partnering Contracts. Full Details are in the tender documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 55 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Applicants will be required to complete a pre-qualification Selection Questionnaire (SQ) in accordance with the Public Contracts Regulations 2015.

Minimum level(s) of standards possibly required:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/07/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/07/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with the long term contracts at any stage of the procurement process. Stevenage Borough Council also reserves the right not to award a contract.

Neither Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts.

Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment) Regulations 2006 may apply.

Please note the deadline for SQ return and allow sufficient time to make your return as late returns will not be permitted.

Any questions relating to this SQ should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Stevenage Borough Council will be providing an opportunity for all interested providers to attend a briefing as set out in the SQ. The purpose of this briefing will be to provide an introduction to Stevenage BC, as well as an overview of the procurement process and the objectives of the procurement exercise.

VI.4)Procedures for review

VI.4.1)Review body

High Court England and Wales
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court England and Wales
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Stevenage Borough Council will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
United Kingdom

VI.5)Date of dispatch of this notice:



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