Stirling Council Vehicle Telematics Tender

Stirling Council Vehicle Telematics Tender

Fleet services are looking to procure a Vehicle Telematics system to support the efficient delivery of all Council services.

United Kingdom-Stirling: Vehicle-fleet management services

2018/S 123-278899

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384
E-mail: procurement@stirling.gov.uk
NUTS code: UKM77
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Telematics

Reference number: SC1718-0079

II.1.2)Main CPV code

50111100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Fleet services are looking to procure a Vehicle Telematics system to support the efficient delivery of all Council services that utilise vehicles, plant and equipment by enabling the service area to have visibility of and be able to monitor and track all fleet related activity.

The system is required to monitor driver behaviour, vehicle utilisation, and vehicle traceability and be able to identify driving offences. This would allow fleet services to put in place any further measures relating to improving driver behaviour, reducing fuel consumption and provide evidence to support and challenge any third party claims.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50111100
42961300
38112100
32531000
50111110
48000000
72000000

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Stirling Council regional area

II.2.4)Description of the procurement:

Fleet services are looking to procure a Vehicle Telematics system to support the efficient delivery of all Council services that utilise vehicles, plant and equipment by enabling the service area to have visibility of and be able to monitor and track all fleet related activity.

The system is required to monitor driver behaviour, vehicle utilisation, and vehicle traceability and be able to identify driving offences. This would allow fleet services to put in place any further measures relating to improving driver behaviour, reducing fuel consumption and provide evidence to support and challenge any third party claims.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Product requirements / Fitness for purpose / Weighting: 9
Quality criterion – Name: Data retrieval and reports / Weighting: 7.5
Quality criterion – Name: Service delivery, support and timescales / Weighting: 6
Quality criterion – Name: Training / Weighting: 4.5
Quality criterion – Name: Contract management / Weighting: 3
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two 12 month extension options.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Part IV: Selection criteria – D: Question 4D.1 – Bidders must have documented arrangements for ensuring that the bidders apply quality

Management measures that are appropriate to the work for which they are being engaged. The bidder must hold a UKAS (or equivalent)

Accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

Please see Tender documents for further information.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— Part IV: Selection criteria — B: Economic and financial standing – Question 4B.1.2 — Tenderers are required to have a minimum “general” annual turnover of 450 000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement,

— Part IV: Selection criteria – B: Economic and financial standing – Question 4B.4 – Tenderers will be required provide the following information in response to 4B.4:

— Liquidity ratio for Current Year,

— Liquidity ratio for Prior Year,

The formula for calculating a Tenderer’s liquidity ratio is (current assets – stock or work in progress) divided by current liabilities. This is commonly known as the ‘Acid Test Ratio’. The acceptable range for each financial ratio is greater than 0.8. Where a Tenderer’s Liquidity ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

— Part IV: Selection criteria — B: Economic and financial standing – Question 4B.5 — Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

a) Employers (Compulsory) Liability Insurance — 10 000 000 GBP

b) Public Liability Insurance — 5 000 000 GBP

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Part IV: Selection criteria – D: Question 4D.1 – Bidders must have documented arrangements for ensuring that the bidders apply quality

Management measures that are appropriate to the work for which they are being engaged. The bidder must hold a UKAS (or equivalent)

Accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

Please see Tender documents for further information.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/12/2018

IV.2.7)Conditions for opening of tenders

Date: 30/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Part III: Section A, B, C and D — Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11183. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:547252)

VI.4)Procedures for review

VI.4.1)Review body

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384Internet address: http://www.stirling.gov.uk/procurement
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/06/2018

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