Storage and Removals Tender

Storage and Removals Tender

Storage and Removals Service for Domestic and Commercial Properties.

UK-Sunderland: storage services

2012/S 235-387425

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sunderland City Council
Civic Centre, Burdon Road
For the attention of: Tim Syass
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915612304
E-mail: tim.syass@sunderland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.sunderland.gov.uk

Electronic access to information: http://https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
A Storage and Removals Service for Domestic and Commercial Properties.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Sunderland City and surrounding areas.
NUTS code UKC23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000,00 and 350 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
Sunderland City Council is seeking applications for it’s Contract agreement for Domestic and Commercial Removal Services, Storage and Crate Hire.
The Council classifies this Contract as a Contract in respect of Part B Services. As such, the Council does not need to advertise this Contract in the Official Journal. However, this Contract is to be awarded adopting the spirit of the Public Procurement Regime. This notice is issued so as to increase competition and so that the procurement process is conducted in an open and fair manner. The submission of this notice is not an indication that the Council considers the Contract to be for Part A services and accordingly the Council shall not be restricted to those regulations which are exclusively applicable to Part A services, or adhere to all the provisions applicable to Contracts for Part A Services.
The Contract is divided into 2 main lots.
Lot 1 DOMESTIC REMOVAL, STORAGE AND CRATE SERVICES.
The Council has a legal responsibility under the provisions of the Housing Act 1996 (as amended by the Homelessness Act 2002), towards homeless persons (service users) and their families, to whom an interim duty to accommodate is owed, to take their goods and effects into temporary storage, where they cannot reasonably be expected to make their own arrangements, if they have been referred by another Authority or when duty/power arises in any case where the authority has reason to believe that there is danger of loss of, or damage to, any personal property of a homeless applicant by reason of his inability to protect it or deal with it and no other suitable arrangements have been or are being made.
The Council is looking to appoint a provider with relevant experience in providing storage, removal and crate services in a similar environment and will preferably be a member of the British Association of Removers or an equivalent trade organisation.
Lot 2 COMMERCIAL AND OFFICE RELOCATIONS, DISPOSALS AND CRATE SERVICES.
The contract lot is for the provision of labour, vehicles, and packing crates to carry out relocations of Council property and/or staff personal belongings from one office location to another or for the packing, removal and disposal of office equipment and materials.
Relocations and moves may be within the same building and some relocation and moves may include relocations in other buildings and locations and may need removal vehicles for office equipment and furniture.
II.1.6)Common procurement vocabulary (CPV)

63121100, 63111000, 63121000, 98392000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Tenderers may be invited to apply for one or both lots. Further information will be available in the Business Questionnaire and Tender Documents.
Estimated value excluding VAT:
Range: between 200 000,00 and 350 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: There will be 2x 12 month options at the sole descretion of Sunderland City Council.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Clients Awaiting Housing

1)Short description
The Council is looking to appoint a provider with relevant experience in providing storage, removal and crate services in a similar environment and will preferably be a member of the British Association of Removers or an equivalent trade organisation.
2)Common procurement vocabulary (CPV)

63121100, 63111000, 63121000, 98392000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Commercial and Office relocation/ removals
1)Short description
The contract lot is for the provision of labour, vehicles, and packing crates to carry out relocations of Council property and/or staff personal belongings from one office location to another or for the packing, removal and disposal of office equipment and materials.
2)Common procurement vocabulary (CPV)

63121100, 63111000, 63121000, 98392000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority reserves the right to request deposits, parent company guarantees, bonds or other forms of appropriate security relevant and proportionate to the contract value.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment Terms and Conditions are detailed in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority reserves the right to require groupings of Contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each Contractor undertakes joint or several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of Contract particulars will be contained in the Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified in the Business Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further detials are contained in the Business Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further details are contained in the Business Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QTLE-8Y4JF6
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.12.2012 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate
17.12.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 14 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.12.2012 – 10:00
Place:

Sunderland City Council.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All documentation, questions and responses will be managed via the NEPO portal via the following URL:https://www.qtegov.com/systems/nepocms.nsf/vHomepage/fsection?opendocument/. and Registering onto the Supplier page and searching for the Ref QTLE-8Y4JF6. Domestic and Commercial Storage and removals Services.

Suppliers are requested not to use any other means of communication. Regarding IV.3.4, requests to participate must be made by completion and submission of the Busines Questionnaire (BQ) and Invitation to Tender Documents (ITT) which is available online. Expressions of interest and automatic BQ/ITT will be available from 3.12.2012 in line with the date and time specified in IV.3.4. and in accordance with the instructions set out in the BQ and ITT documents. The NEPO portal will not allow a bid to be uploaded after the deadline has passed. Completed Submissions sent via any means other than the NEPO portal before or after the deadline will not be considered. Bidders are advised to allow sufficient time to upload all documentation.
Applicants are advised that the Council is subject to the Freedom of Information Act 2000 (The Act). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commerical sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information that they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority may take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these. The Council reserves the right not to award any or part of this contract. No statement or thing contained in this notice or the tender documents or made or undertaken as part of the tender process is intended to or shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement). Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded by the Council under any circumstances.
The framework agreement will operate to support Sunderland City Council’s requirements primarily but may also be used by any other UK contracting authority (as defined in Article 1(9) of Directive 2004/18/EC and implemented by Regulation 3 of the Public Contracts Regulations 2006 (SI 2006 No 5)) or its agent(s). These contracting authorities include (but are not limited) to other local authorities, educational establishments, police and emergency services, NHS bodies, and their agencies and also registered charities.
See the following websites for details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm http://www.edubase.gov.uk/EstablishmentFind.aspx http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.hero.ac.uk/uk/universities___colleges/ http://www.police-information.co.uk/police-directory/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.charity-commission.gov.uk/registeredcharities/first.asp.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar day Standstill Period applies following electronic notification to unsuccessful applicants of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.12.2012

Enjoyed this post? Share it!