Strategic IT Partner for Councils in North Yorkshire

Strategic IT Partner for Councils in North Yorkshire

Selby and Craven District Councils are seeking a dynamic and ambitious strategic partner to collaborate with for the delivery of Revenues and Benefits and IT Services.

United Kingdom-Selby: Benefit services

2015/S 159-292629

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Selby District Council and Craven District Council (‘The Councils’)
c/o Selby District Council, Doncaster Road
For the attention of: Mr Glenn Shelley
YO8 9FT Selby
UNITED KINGDOM
Telephone: +44 1757242007
E-mail: gshelley@selby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.selby.gov.uk/home.asp

Further information can be obtained from: Selby District Council and Craven District Council (‘The Councils’)
C/O Selby District Council, Doncaster Road
For the attention of: Mr Glenn Shelley
YO8 9FT Selby
UNITED KINGDOM
Telephone: +44 1757242007
E-mail: gshelley@selby.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Selby District Council and Craven District Council (‘The Councils’)
C/O Selby District Council, Doncaster Road
For the attention of: Mr Glenn Shelley
YO8 9FT Selby
UNITED KINGDOM
Telephone: +44 1757242007
E-mail: gshelley@selby.gov.uk

Tenders or requests to participate must be sent to: Selby District Council and Craven District Council (‘The Councils’)
C/O Selby District Council, Doncaster Road
For the attention of: Mr Glenn Shelley
YO8 9FT Selby
UNITED KINGDOM
Telephone: +44 1757242007
E-mail: gshelley@selby.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Craven District Council
1 Belle Vue Square
BD23 1FJ Skipton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Strategic Partner to Deliver IT, Revenues and Benefits Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Selby and Craven District Councils are seeking a dynamic and ambitious strategic partner to collaborate with for the delivery of Revenues and Benefits and IT Services.
We are seeking a strategic partner to secure the additional resilience, and innovation which builds on the existing strong performance of the two councils in Revenues and Benefits and IT. The councils are open to exploring innovative ways of structuring any partnership to secure maximum value and are keen to explore both the financial and non-financial benefits that can be gained through this approach.
We are only seeking applications from organisations who can deliver a package that covers all aspects of the project. Applications are not being sought for individual elements of the project.
We recognise that effective partnerships can deliver significant benefits and are happy to work with anyone who shares our aspirations for a highly professional service which can deliver savings and an income stream to both councils.
The Councils are looking to enter into a 10 year contract with a suitably agreed contractual break clause and review period after 5 years,

II.1.6)Common procurement vocabulary (CPV)

75310000, 66170000, 72000000, 72500000, 75110000, 79400000, 79500000, 79510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To collaborate with a third party strategic partner for the delivery of the Revenues and Benefits Services for Selby and Craven District Councils, with Craven additionally looking to the third party to deliver IT services.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee or other form of security acceptable to the Councils may be required depending upon the financial stability of the economic operator as set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be finalised in the dialogue phase and detailed in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid the contracting authorities may specify that the consortium takes a particular legal form and/or require that a single consortium member assumes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used the ultimate parent company may be required, depending on the organisation’s financial stability as set out in the contract documents, to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: The economic operator and / or members of the consortium in aggregate must meet the requirements set out in the Public Contracts Regulations 2015 (as amended). The requirements are set out in the qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: The Councils will require evidence of economic and financial standing for the last 3 financial years, in respect of viability to perform the contract requirements; a minimum turnover of 10 000 000 GBP (ten million pounds) is required. The economic operator and / or members of the consortium in aggregate must meet the requirements set out in the Public Contracts Regulations 2015 (as amended). The requirements are set out in the qualification questionnaire (PQQ).All requirements as set out in the Public Procurement Directive 2015 (as amended) Minimum level(s) of standards possibly required: The economic operator and / or members of the consortium in aggregate must meet the requirements set out in regulations of the Public Contracts Regulations 2015 (as amended). The requirements are set out in the qualification questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the Qualification Questionnaire PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Envisaged minimum number 3: and maximum number 6 Objective criteria for choosing the limited number of candidates: Bespoke solution needed. Joint working and future developments in the area of benefits means that no detailed specification can be drawn up by the contracting authorities in the absence of a competitive dialogue. The limited number of candidates is regarded as sufficient to ensure genuine competition whilst allowing the process to be managed effectively and within the contracting authorities’ required time scales.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9YHK-Z7J6RJ
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers to be invited to participate in dialogue, and the award of any resulting contract, will be based solely on the respective selection and award criteria set out in the contract documents. The contracting authorities reserve the right, subject to the provisions of the Public Contracts Regulations 2015 (as amended) and other rules governing public procurement, to change without notice the basis of any part of the procurement process or to terminate the process at any time prior to award of any contract. Documents are available on the Councils tendering system Yortender. www.yourtender.co.ukContract reference: 9YHK-Z7J6RJContract title: Strategic Partner to Deliver IT, Revenues and Benefits Services Tupe. The contracting authorities believe that the requirements of the Transfer of Undertakings (Protection of Employment) Regulations 2006 and the Acquired Rights Directive will apply to the Contract. Information about variants. Suppliers invited to tender will be expected to submit a standard compliant bid, but may also be allowed to submit variant bids as long as they meet the contracting authorities’ core requirements.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Selby District Council
Civic Centre, Doncaster Road
YO8 9FT Selby
UNITED KINGDOM
E-mail: info@selby.gov.uk
Telephone: +44 1757705101
Internet address: www.selby.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Councils will incorporate a minimum 10 calendar day standstill period at the point at which information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Councils as soon as possible after the decision has been made as to the reasons why they were unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (as amended) provide for aggrieved economic operators who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the authority to pay a civil financial penalty, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts and Tribunal Service
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2017476000
Internet address: www.hmcourts-service.gov.uk

VI.5)Date of dispatch of this notice:

14.8.2015

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