Street Lighting and Energy Performance Management Services

Street Lighting and Energy Performance Management Services

The Contracting Authority is seeking to procure a term maintenance and capital investment contract for street lighting including illuminated signs and bollards.

United Kingdom-Telford: Street-lighting maintenance services

2016/S 090-160171

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Telford and Wrekin Council
UKG21 — Telford and Wrekin
Granville House, St Georges Road, Donnington
Telford
TF2 7RA
UNITED KINGDOM
Contact person: Neighbourhood and Customer Services
Telephone: +44 1952384788
E-mail: bobbie.hill@telford.gov.uk
NUTS code: UKG21

Internet address(es):Main address: http://www.telford.gov.uk/

Address of the buyer profile: http://www.telford.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Telford:-Street-lighting-maintenance-services./ZWDND28B7S
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Street Lighting and Energy Performance Management Services.

Reference number: TWC SL 2015

II.1.2)Main CPV code

50232100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority is seeking to procure a term maintenance and capital investment contract for street lighting including illuminated signs and bollards. To Include (but not be limited to) an LED investment programme to deliver energy and maintenance savings and allow for any future innovation that will bring additional savings and efficiencies to the Contracting Authority throughout the life of the contract. The Contracting Authority intends to fund the contract using Prudential Borrowing.

To include any Parish and Town Council’s who currently manage their own lighting if they elect to change existing arrangements and be included in the future term maintenance contract.

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50232100

II.2.3)Place of performance

NUTS code: UKG21
Main site or place of performance:

Telford and Wrekin.

II.2.4)Description of the procurement:

The Contracting Authority is seeking to procure a term maintenance and capital investment contract for street lighting including illuminated signs and bollards. To Include (but not be limited to) an LED investment programme to deliver energy and maintenance savings and allow for any future innovation that will bring additional savings and efficiencies to the Contracting Authority throughout the life of the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

See tender documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

In relation to II.I.5) the estimated total value of the contract is intended to include any initial expenditure and any further expenditure that may be made over the lifetime of the 15 year contract. Please note that the initial expenditure will be subject to an affordability limit that shall be detailed further in the procurement documents

In relation to II.2.6) the estimated value of the contract is subject to an affordability limit that shall be detailed further in the procurement documents

In relation to II.2.7) the initial contract duration is for 144 months, with an option to extend for a further period of up to 36 months. Details of that option are contained in the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

See tender documentation.

III.2.2)Contract performance conditions:

See tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 089-160143

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/06/2016
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

— The Contracting Authority reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Contracting Authority shall not be liable under any circumstances for any costs, charges or expenses incurred by any tenderer or prospective tenderer in responding to this notice or in taking part in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition or if the competition is cancelled or postponed.

— Please note that all dates, time periods and figures in relation to values and volumes specified in this notice are approximate only and the Contracting Authority reserves the right to change any or all of them.

— Bidders are advised that the Contracting Authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Contracting Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided by the interested party. However, if the information is requested the Contracting Authority may be forced to disclose such documentation, irrespective of a Bidder’s wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

— Bidders are advised that pursuant to the Local Government Transparency Code 2014, local authorities are also required to publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds 5 000 GBP. The Contracting Authority is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. The Contracting Authority reserves the right to publish details as required pursuant to the Local Government Transparency Code 2014 and the Public Contracts Regulations 2015.

The Council recognises the resource implications of conducting a procurement of this scale and nature and has taken that into account in the way that it has structured the procurement. As a result, the 1st stage of the selection of the Bidders for this Project comprises a conflated PQQ and ISOS Stage. The Council will not undertake a separate ISOS stage and all Bidders expressing an interest will be expected to complete an Outline Solution in response to the ISOS in addition to a PQQ Response. The Outline Solutions of those Bidders (and only those Bidders) that have been pre-qualified pursuant to the terms of the PQQ evaluation will then be opened and evaluated. The Council will only evaluate the highest scoring bidders from PQQ, being a maximum of six (6) Bidders. It is the Council’s intention to use the Outline Solutions to deselect Bidders. Subject to there being sufficient number, the current intention is to short-list 3 Bidders to progress to the Dialogue Stage. This restriction recognises the amount of work that is involved for both Bidders and the Council and seeks to minimise risk and cost for all parties.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=201558645

GO Reference: GO-201659-PRO-8181991.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079477882Internet address:http://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Public Contracts Regulations 2015 a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought generally within 30 days from the date of notification of the award decision.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/05/2016

 

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