Street Lighting Upgrade Tender

Street Lighting Upgrade Tender

his is a collaborative project between Slough Borough Council, Wokingham Borough Council and Reading Borough Council to modernise street lighting across all three boroughs.

United Kingdom-Slough: Street-lighting equipment

2015/S 100-182061

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Slough Borough Council
51 Bath Road
For the attention of: Alan Spratt
SL1 3UF Slough
UNITED KINGDOM
Telephone: +44 1753875683
E-mail: alan.spratt@slough.gov.uk

Internet address(es):

General address of the contracting authority: https://www.slough.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Reading Borough Council
Civic Offices, Bridge Street
RG1 2LU Reading
UNITED KINGDOM

Wokingham Borough Council
Shute End
RG40 1BN Wokingham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SBC ADS Slough, Reading and Wokingham Street Lighting Upgrade.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Within the areas governed by/covered by/within the Boroughs of Slough Borough Council, Reading Borough Council and Wokingham Borough Council.

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is a collaborative project between Slough Borough Council (SBC), Wokingham Borough Council (WBC) and Reading Borough Council (RBC) to modernise street lighting across all three boroughs. Project includes the installation of 38 651 energy efficient LED lanterns, replacement of 11 323 ‘at risk’ street lighting columns and further implementation of Central Management Systems, to remotely manage street lighting levels to improve performance and efficiency.

II.1.6)Common procurement vocabulary (CPV)

34928500, 34928530, 50232100, 34928510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Demand for the Slough, Reading and Wokingham Street Lighting Upgrade Project may decrease or Increase during the tender activity and the three Councils’ circumstances may change. The three Councils do not guarantee any volume of business to the supplier.
Estimated value excluding VAT: 27 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The term may be extended by the Council at its absolute discretion up to a maximum of 12 months by notice in writing to the Contractor, which shall be given not less than 3 months prior to the expiry of the term.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.12.2015. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantee may be required. Please refer to ITT documentation.
The Contractor will give to each of Slough Borough Council, Reading Borough Council and Wokingham Borough Council in respect of that part of the Service to be performed within the area of each such party, a performance bond in the form set out in the Service Information for a sum equivalent to ten per cent (10 %) of the amount shown in the Price List relating to Slough Borough Council, Reading Borough Council or Wokingham Borough Council.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All payments under the contract shall be made in pounds sterling (GBP). Actual method of payment to the contractor will be indicated in the Invitation to Tender (ITT) documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire(PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of technical capacity will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
As detailed in the pre-qualification questionnaire PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Evidence of economic and financial standing and technical competence will be required as defined in pre-qualification questionnaire (PQQ). There will be some pass/fail criteria contained within the PQQ. Candidates who do not demonstrate compliance with any of the pass/fail criteria will be excluded from the procurement exercise. Based on the selection criteria which will be contained in the PQQ, the contracting authority will short list up to a maximum of 8 candidates according to the scoring scheme who will be taken through to the invitation to tender (ITT) stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC – 001233

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.7.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 25.8.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Slough Borough Council is acting as lead authority only insofar as it is carrying out this procurement exercise in accordance with the terms of an agreement between Reading Borough Council and Wokingham Borough Council. For the avoidance of doubt this notice stands for all these parties. The award of this contract is dependent upon an agreement being in place.

The lead authority intends to use an e-Tendering system in this procurement exercise and will be using the SE Shared Services e-Sourcing portal to carry out this procurement process under reference SBC -001233. In order to be considered for this tendering opportunity you are required to register on the South East Shared Services e-Sourcing portal. This is a separate website which can be accessed athttp://www.sesharedservices.org.uk/esourcing which gives full information as to how to register on SE Shared Services e-Sourcing portal and express an interest in this contracting opportunity in order to access all the relevant procurement documents. You must register on this site to participate in this contract opportunity. If you are already registered, you will not need to register again, simply use your existing username and password. Suppliers must register with the system in order to access all relevant tendering documentation; registration and use of this portal is free.

All correspondence associated with this tender must be sent via the portal. The Council will not accept hard copy, e-mail or telephone expressions of interest.
The contracting authority does not bind itself to enter into any contract as a result of the publication of this notice and will not, under any circumstances, have any liability for any costs any person responding to this notice incurs in any part of the tender process.
Documents will be available from 26.5.2015.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.5.2015

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