Student Record System Tender

Student Record System Tender

The University is running a tender exercise to appoint a student record system provider to replace the existing solution which is no longer fit for purpose.

United Kingdom-Canterbury: Educational software package

2016/S 204-369660

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Canterbury Christ Church University
Rochester House, St George’s Place
CT1 1UT Canterbury
United Kingdom

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/cccu/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/cccu/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Student Record System (SRS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Canterbury, Kent, United Kingdom.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is running a tender exercise to appoint a student record system provider to replace the existing solution which is no longer fit for purpose. It is planned that a preferred supplier will be appointed by the end of March 2017 and the new solution will go live by September 2018.
With support from Gartner, the University has undertaken an appraisal of the higher education Student Record System market and concluded that the marketplace is beginning to change. The tried-and-tested solutions that have dominated the market for the past 15 years are beginning to be challenged by vendors who are developing new, lower cost, modern, written-for-the-cloud SaaS solutions. In this environment the University is faced with the choice of selecting either a tried-and-tested solution that is based on old technology or selecting a modern SaaS solution that is only just beginning to gain traction in the sector.
The University’s risk assessment approach has determined that the second option, the procurement of a modern SaaS solution, represents the lowest risk and will deliver the best long-term benefits. Therefore, the University will be appointing a preferred supplier who is able to fully demonstrate that their proposed solution:
— Is specifically written for the cloud, taking advantage of the rich features provided by cloud platforms and capable of easily evolving in line with changes in cloud technology;
— Provides rapid, automatic elasticity scaling outward and inward commensurate with demand without the need for human intervention;
— Is offered following a multi-tenant model, with different physical and virtual resources dynamically assigned and reassigned according to consumer demand;
— Allows broad network access through standard mechanisms that promote use of heterogeneous thin or thick client platforms;
— Provides an intuitive and simple user experience regardless of the platform it is consumed on;
— Provides a comprehensive and secure application programming interface (API) that allows the University to easily, securely and consistently integrate it with other systems.
Before submitting a completed pre-qualification questionnaire suppliers should carefully consider whether their solution meets these requirements as the intensive selection process which will be used by the University will remove non-compliant bids wherever they are identified.

II.1.6)Common procurement vocabulary (CPV)

48190000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 4
Objective criteria for choosing the limited number of candidates: Published in the PQQ documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCCU-0030

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.11.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.10.2016

 

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