Summer Cleaning Contract Cambridge and Chelmsford

Summer Cleaning Contract Cambridge and Chelmsford

Residential Summer Cleaning for Cambridge and Chelmsford Campuses.

United Kingdom-Chelmsford: Cleaning services

2016/S 027-043815

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Anglia Ruskin University
Bishop Hall Lane
Contact point(s): Procurement Services
CM1 1SQ Chelmsford
UNITED KINGDOM
E-mail: procurement@anglia.ac.uk

Internet address(es):

General address of the contracting authority: www.anglia.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/angliaruskinuniversity

Electronic access to information: https://in-tendhost.co.uk/angliaruskinuniversity

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/angliaruskinuniversity

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Residential Summer Cleaning for Cambridge and Chelmsford Campuses.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NPMA Ltd. is a wholly owned subsidiary of Anglia Ruskin University and looking to appoint a contractor for the provision of Residential Summer Cleaning on its Cambridge and Chelmsford Campuses.
The contract will be for an initial 36 months with the option to extend for further 2 12-months subject to performance.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911100, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

NPMA Ltd. is a wholly owned subsidiary of Anglia Ruskin University and is looking to appoint a contractor for the provision of Residential Summer Cleaning on its Cambridge and Chelmsford Campuses.
The contract will be for an initial 36 months with the option to extend for further two 12 months subject to performance.
The contract has been split into 2 lots:
Lot 1 Residential Summer Cleaning for Cambridge Campus.
Lot 2 Residential Summer Cleaning for Chelmsford Campus.
No tenderer is permitted to win more than 1 of the 2 Lots advertised. If submitting to be considered for both Lots a preference is to be indicated. See 5) Additional Information about Lots.
The Residential areas consist of Halls of Residences as well as a few managed houses located in and around Cambridge.
The student accommodation at Chelmsford (known as the Student Village) consists of 510 single bedrooms, arranged into flats. Each flat contains either three, five or six bedrooms with shared communal kitchen and stairway/corridors and a guest toilet.
Cleaning will need to be conducted for a defined period during the summer months — usually 12-14 weeks between mid-June and mid/late-September in order to ensure the respective areas are ready for the new students intake.
There may also be a requirement to provide hotel style cleaning for any commercial summer business, as well as ad-hoc cleaning for student rooms that are resident at different times to the standard above.
Due to the changing nature of the student population and requirements in the summer months, exact dates and details cannot be given.

II.2.2)Information about options

Options: yes
Description of these options: The contract is for an initial 36 months with the option to extend for 2 12-month periods.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Residential Summer Cleaning for Cambridge Campus

1)Short description

NPMA Ltd. is a wholly owned subsidiary of Anglia Ruskin University and looking to appoint a contractor for the provision of Residential Summer Cleaning on its Cambridge Campus.
The contract will be for an initial 36 months with the option to extend for further 2 12-months subject to performance.

2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

NPMA Ltd. is a wholly owned subsidiary of Anglia Ruskin University and looking to appoint a contractor for the provision of Residential Summer Cleaning on its Cambridge Campus.
The contract will be for an initial 36 months with the option to extend for further 2 12-months subject to performance.
The Residential areas consist of Halls of Residences — excluding a small number of rooms which are used for live in staff which do not require cleaning- as well as a few managed houses located in and around Cambridge ( off campus premises).
Cleaning will need to be conducted for a defined period during the summer months — usually 12-14 weeks between mid-June and mid/late-September in order to ensure the respective areas are ready for the new students intake.
There may also be a requirement to provide hotel style cleaning for any commercial summer business as well as ad-hoc cleaning for student rooms that are resident at different times to the standard above.
Due to the changing nature of the student population and requirements in the summer months, exact dates and details cannot be given.
Estimated value excluding VAT:
Range: between 300 000 and 330 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

No tenderer is permitted to win more than 1 of the 2 Lots advertised. If you are submitting to be considered for both Lots please place an ‘x’ in your preferred Lot to win.
If you are unsuccessful at the PQQ stage for your preferred choice and successful at PQQ for non-preferred Lot you will be invited to the ITT Stage for the non-preferred Lot.
If at the ITT Stage you could potentially win both Lots you will only be awarded the Lot indicated by your preference. The Lot not indicated by your preference will be awarded to the second place tenderer.

Lot No: 2 Lot title: Residential Summer Cleaning for Chelmsford Campus

1)Short description

NPMA Ltd. is a wholly owned subsidiary of Anglia Ruskin University and looking to appoint a contractor for the provision of Residential Summer Cleaning on its Chelmsford Campus.
The contract will be for an initial 36 months with the option to extend for further 2 12-months subject to performance.

2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

NPMA Ltd. is a wholly owned subsidiary of Anglia Ruskin University and looking to appoint a contractor for the provision of Residential Summer Cleaning on its Chelmsford Campus.
The contract will be for an initial 36 months with the option to extend for further 2 12-months subject to performance.
The student accommodation at Chelmsford (known as the Student Village) consists of 510 single bedrooms, arranged into flats. Each flat contains either three, five or six bedrooms with shared communal kitchen and stairway/corridors and a guest toilet.
Cleaning will need to be conducted for a defined period during the summer months — usually 12-14 weeks between mid-June and mid/late-September in order to ensure the respective areas are ready for the new students intake.
There may also be a requirement to provide hotel style cleaning for any commercial summer business as well as ad-hoc cleaning for student rooms that are resident at different times to the standard above.
Due to the changing nature of the student population and requirements in the summer months, exact dates and details cannot be given.
Estimated value excluding VAT:
Range: between 90 000 and 105 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

No tenderer is permitted to win more than 1 of the 2 Lots advertised. If you are submitting to be considered for both Lots please place an ‘x’ in your preferred Lot to win.
If you are unsuccessful at the PQQ stage for your preferred choice and successful at PQQ for non-preferred Lot you will be invited to the ITT Stage for the non-preferred Lot.
If at the ITT Stage you could potentially win both Lots you will only be awarded the Lot indicated by your preference below. The Lot not indicated by your preference will be awarded to the second place tenderer.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in PQQ documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in PQQ documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in PQQ documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ documentation.
Minimum level(s) of standards possibly required: As detailed in PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in PQQ documentation.
Minimum level(s) of standards possibly required:
As detailed in PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T15/17

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.3.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.2.2016

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