Sunderland City Council Print Services Contract

Sunderland City Council Print Services Contract

Sunderland City Council is seeking to establish a Framework for print services.. 4 Lots.

United Kingdom-Sunderland: Printing and related services

2019/S 151-372738

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sunderland City Council
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
Contact person: M Tanya Renshaw
Telephone: +44 1915612437
E-mail: tanya.renshaw@sunderland.gov.uk
NUTS code: UKC2
Internet address(es):Main address: http://www.sunderland.gov.uk/

Address of the buyer profile: http://www.sunderland.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepoportal.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepoportal.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print Services

Reference number: DN425654

II.1.2)Main CPV code

79800000

II.1.3)Type of contract

Services

II.1.4)Short description:

Sunderland City Council is seeking to establish a framework for print services. Under the framework a comprehensive range of print service are required that includes:

— display, signage and large format print — plans and drawings, pull-up and pop-up displays, banners, posters, etc.,

— small format print — flyers, leaflets, booklets, business cards, etc.,

— vehicle graphics — design, manufacture and install of bespoke vinyl graphics onto Council vehicles,

— Council Agenda Printing — production of time and data sensitive documents.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2)Description

II.2.1)Title:

Display, Signage and Large Format Print

Lot No: 1

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC2
Main site or place of performance:

Sunderland.

II.2.4)Description of the procurement:

Specialist print services for display, signage and large format print, work covered by this lot is expected to include but may not be not limited to the following:

— plans and drawings, colour/B&W A2-A0,

— pull-up displays,

— pop-up display systems,

— internal A1-A0 full colour posters,

— external A1-A0 full colour posters,

— exterior grade banners,

— street and directional signage,

— exhibition materials including display system, lighting and transportation solutions,

— external flags supplied with mounts/poles/fixings for lampposts, etc.,

— large format output and lamination/encapsulation,

— mounting or printing onto suitable substrates,

— facilities to match pantone colours.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Pass/fail and weighting / Weighting: 15
Price – Weighting: 85
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Dependent upon future requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Small Format Print

Lot No: 2

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC2
Main site or place of performance:

Sunderland.

II.2.4)Description of the procurement:

Specialist print services for small format print, work covered by this lot is expected to include but may not be not limited to the following:

— flyers/leaflets up to A3 single/double sided flat or folded to size,

— information booklets,

— promotional booklets,

— stationary letterheads, business cards, etc.,

— short run digital,

— agendas, reports, minutes, presentation slides using digital Production from supplied files colour and B&W (up to A3),

— binders and folders,

— media duplication DVD’s Video CD’s,

— finishing is included as appropriate in each of the above areas and includes, (but is not limited to) die-cutting, lamination, encapsulation, fold/crease/score, perfect binding, perforation, embossing, foil blocking, eye letting, spot UV, numbering,

— lithographic printing.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Pass/Fail and weighting / Weighting: 25
Price – Weighting: 75
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Dependent upon future requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Manufacture and Installation of Vehicle Graphics

Lot No: 3

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC2
Main site or place of performance:

Sunderland.

II.2.4)Description of the procurement:

The design, manufacture and install of vehicle graphics onto Council fleet. Vinyl graphics will be bespoke in design and size and may include Sunderland Council logo, Chapter 8 signage and fleet numbers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Pass/fail and weighting / Weighting: 15
Price – Weighting: 85
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Dependent upon future requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Council Agenda Printing

Lot No: 4

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC2
Main site or place of performance:

Sunderland.

II.2.4)Description of the procurement:

Specialist print services for Council Agenda Printing. Agendas to be provided in pdf format via a secure (electronic) drop box/portal. Delivery of all agenda productions will be by noon on the next working day from receipt in the secure drop box/portal.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Pass/fail and weighting / Weighting: 35
Price – Weighting: 65
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Dependent upon future requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/09/2019
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

This is an electronic tender via the Council’s ProContract eTender system. All organisations interested in this tender should register an expression of interest against this contract online at ‘www.nepoportal.org&apos

Tender Reference DN425654

All tender documents are available via this portal. The Council will be using the open procurement procedure tenders must be returned before 12.00 noon 13.9.2019 in accordance with the instructions. As part of the tender process Sunderland City Council intend to hold a supplier briefing on 16.8.2019 at Sunderland Civic Centre, Burdon Road, Sunderland, SR2 7DN, Committee Room 2 at 01.30 p.m. Please establish that the supplier briefing remains unchanged and confirm your intention to attend direct to tanya.renshaw@sunderland.gov.uk by no later than 13.8.2019. The aim of the briefing is to provide advice on submitting an acceptable bid, there will also be opportunity to ask questions. The contracting authority does not bind itself to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.

VI.4)Procedures for review

VI.4.1)Review body

Sunderland City Council
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/08/2019

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