SUPC Contract for Temporary and Permanent Recruitment Services

SUPC Contract for Temporary and Permanent Recruitment Services

6 Lots. Admin Roles National – Lot No: 1.

United Kingdom-Reading: Recruitment services

2018/S 196-443622

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southern Universities Purchasing Consortium
Reading Enterprise Centre, Earley Gate, University of Reading, Whiteknights Road
Reading
RG6 6BU
United Kingdom
Contact person: Jayne Thorn
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS code: UK
Internet address(es):Main address: www.supc.ac.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/supc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/supc/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Temporary and Permanent Recruitment Services

Reference number: 2018/01

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

For the provision of temporary and permanent recruitment services.

II.1.5)Estimated total value

Value excluding VAT: 250 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 6
Maximum number of lots that may be awarded to one tenderer: 6
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders may bid for the following combination of Lots: Suppliers bidding for Lot 1 cannot bid for Lot 3 and vice versa. Suppliers bidding for Lot 2 cannot bid for Lot 4 and vice versa. Bidders may bid on any other additional lots outside these criteria.

II.2)Description

II.2.1)Title:

Admin Roles National

Lot No: 1

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

11.1 This lot is designed to cover office based support staff as well clerical style support roles such as librarians, data entry, invigilation staff, and summer admissions vacancies. • Team administrator • Admin officer or assistant • Receptionist • PA • Secretary • Business support manager • Data entry clerk • Filing clerk • Call handler • Call centre/customer service operative/advisor • Executive assistant • Administration manager • Librarian staff • Invigilation staff

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

See documentation

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award this Framework Agreement on the basis of 3+1 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentialy other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants.

II.2)Description

II.2.1)Title:

Ancillary Roles – National

Lot No: 2

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

12.1 This lot is designed to cover a broad range of ancillary and operational staff; including hospitality and event staff, waiting staff, front of house, and retail staff. • Security operatives • Security supervisor • Door supervisor • Cloakroom staff • Cleaning operatives • Cleaning supervisor • Electrician • Plumber • General estates operatives • Grounds maintenance operatives/supervisors • General maintenance operatives/supervisors • Painter/decorator • Cook/catering staff • Hospitality/events staff • Waiting Staff (inc silver service) • Front of hours • Retail operatives • Porterage • Laboratory staff • Nursery workers

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

See documentation

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award on the basis of 3+1 years

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this fframework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

II.2)Description

II.2.1)Title:

Admin Roles – Greater London only

Lot No: 3

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

11.1 This lot is designed to cover office based support staff as well clerical style support roles such as librarians, data entry, invigilation staff, and summer admissions vacancies. • Team administrator • Admin officer or assistant • Receptionist • PA • Secretary • Business support manager • Data entry clerk • Filing clerk • Call handler • Call centre/customer service operative/advisor • Executive assistant • Administration manager • Librarian staff • Invigilation staff

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

See documentation

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award on a 3+1 years basis

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this framework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

II.2)Description

II.2.1)Title:

Ancillary Roles Greater London

Lot No: 4

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

12.1 This lot is designed to cover a broad range of ancillary and operational staff; including hospitality and event staff, waiting staff, front of house, and retail staff. • Security operatives • Security supervisor • Door supervisor • Cloakroom staff • Cleaning operatives • Cleaning supervisor • Electrician • Plumber • General estates operatives • Grounds maintenance operatives/supervisors • General maintenance operatives/supervisors • Painter/decorator • Cook/catering staff • Hospitality/events staff • Waiting Staff (inc silver service) • Front of hours • Retail operatives • Porterage • Laboratory staff • Nursery workers

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will awardon the basis of 3+1 years

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this framework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

II.2)Description

II.2.1)Title:

Corporate and Professional Roles

Lot No: 5

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

13.1 This lot is designed to cover a wide range of more senior staff across HR, Finance, Procurement, Marketing and Communications, Legal staff, Project Managers, Head of Department roles and Senior and Executive roles. Roles may include: • HR officer • HR manager • Recruitment advisor/manager • Learning and development officer • Training manager • Procurement/purchasing officer/manager • Accountant • Payroll manager • Finance manager • Project manager • Programme manager • Estates manager and Estates Professional Service Execs • Facilities management manager • Marketing and Communications manager • Bibliographic/Content manager 13.2 The Supplier should have a full understanding of where these roles in the market are fulfilled temporary workers in the traditional sense, or contractors on different pay structures such daily rates and limited companies. 13.3 The Supplier should have an understanding of the types of candidates that will not only be capable of doing the job, but will be a good fit for the department, organisation, or institution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award on the basis of 3+1 years

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this framework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

II.2)Description

II.2.1)Title:

Data, Digital, and Technical

Lot No: 6

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

14.1 This lot covers the full range of IT, ITC, data, digital, cloud and technical roles. It covers the full scope from IT helpdesk staff, right through to senior IT managers. Example roles include but are not limited to: • Database developer • MIS manager • E-commerce advisor • IT Helpdesk operative/manager • Content manager • Software engineer • Architect (enterprise/solution/technical) • IT manager • IT Project/programme Manager • Business analyst • IT trainer • SITS Contractors • Director of IT 14.2 The Supplier should have a full understanding of where these roles in the market are fulfilled temporary workers in the traditional sense, or contractors on different pay structures such daily rates and limited companies. 14.3 The Supplier should have an understanding of the types of candidates that will not only be capable of doing the job, but will be a good fit for the department, organisation, or institution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award on the basis of 3+1 years

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this framework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

II.2)Description

II.2.1)Title:

One Stop Shop and Payroll Services

Lot No: 7

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

15.1 This lot covers 2 main areas: 15.1.1 One Stop Shop – where an institution requires a supplier to fulfil any of the above listed roles. The institution may specify a number of roles for a given period; or may call off on an ad hoc basis. 15.1.2 This One Stop Shop may include very specialist or niche roles where the Supplier will be expected to work with other subsidiary agencies as names by the institution 15.1.3 Payroll Services – this is where the Member Institution have a candidate ready and available for a role, but need a means of confirming background checks and pay rolling the employee.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award on a 3+1 years basis

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this framework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

II.2)Description

II.2.1)Title:

Non Medical Helpers

Lot No: 8

II.2.2)Additional CPV code(s)

79000000
79600000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

16.1 The lot covers the provision of sufficiently highly qualified Non-Medical Helpers to deliver a service to students with disabilities who are studying at Member Institutions. This lot may require the Supplier to attend site more regularly than other Suppliers and those bidding for this lot should be aware of this. 16.2 The Supplier will work with the Member institutions to ensure the that the services delivered to students are managed and delivered in a timely and professional manner and are of the standard required. 16.3 The Supplier will need to fully screen new support workers to standards as agreed with the member institution which include but not be limited to the following • Advertising and attracting candidates • Pre-screening • Testing as agreed with the University • Interviewing to validate skills and experience • Referencing • DBS checks on all staff • Eligibility checks • Employment checks 16.4 The Supplier will need to adhere to Student Loans Company regulations to enable the provision of a non-medical helper services. 16.5 The Supplier should have in place relationships with the appropriate major funding bodies such as SFE, SAAS or equivalents. 16.6 The Supplier will be responsible for ensuring that the workers have the appropriate skills to perform the duties required of them, and will be required to continue to ensure they have the correct skills going forwards. 16.7 The Supplier’s Account Manager will work closely with the Member Institution and work with both them and the student to ensure the correct information and funding streams are accessed and that time sheets are appropriately signed off. 16.8 The Member Institution and Supplier will work together to ensure that invoicing is carried outline with the Member Institutions guidelines and the appropriate funding body on a case by case basis. 16.9 The funding body shall pay to the Supplier the amount of any VAT chargeable at the prevailing rate in respect of the performance of the Services in accordance with the Agreement. 16.10 Job Roles to include: • Support Assistants • Enhanced Support Assistants (study Assistance) • Enhanced Support Assistants (Examination Support Worker) • Enhanced Support Assistant (Manual Note Taker) • Specialist Enabling Support (Electronic Note Taker) • Specialist Enabling Support (Specialist Transcription Services) • Specialist Access and Learning Facilitators (Specialist Mentor) • Specialist Access and Learning Facilitators (one to one study skills support)

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award on the basis of a 3+1 years

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated some of the future call-off contracts under this framework will be part or fully funded from external streams, including European union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by the named participants

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 75
In the case of framework agreements, provide justification for any duration exceeding 4 years:

None

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 016-032599

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/11/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

1.3.1 Subject to paragraph 1.3.3, the Framework Agreement is being tendered on behalf of members of the following purchasing organisations (the Participating Consortia):

— Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/our-members

— North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members

— North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members

— London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html

— Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members

— Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/ (the members of such Participating Consortia, together with SUPC Members being Members).

Some Institutions are not public bodies within the meaning of the PCR2015. They may advertise their contracts in the OJEU on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the PCR. Their aim is to apply best practice and secure the best value outcome for the institution.

VI.4)Procedures for review

VI.4.1)Review body

Southern Universities Purchasing Consortium
Reading Enterprise Centre, Earley Gate, University of Reading
Reading
RG6 6BU
United Kingdom
Telephone: +44 1189357081
E-mail: supc@reading.ac.ukInternet address: www.supc.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/10/2018

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