SUPC Software License Resellers Agreement

This tender is for the provision of software license reseller services to cover (Windows, Adobe, VMware and other) software sold via resellers.

United Kingdom-Reading: Software package and information systems

2016/S 136-245852

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Universities Purchasing Consortium
Science and Technology Centre, University of Reading, Earley Gate, Whightknights Road
RG6 6BZ Reading
United Kingdom
E-mail: supc@reading.ac.uk

Internet address(es):

General address of the contracting authority: www.supc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

This Framework is being tendered on behalf of the following organisations and their members: Southern Universities Purchasing Consortium (SUPC)http://www.supc.ac.uk/engage/our-members/our-members, North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members, North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members, London Universities Purchasing Consortium (LUPC)http://www.lupc.ac.uk/list-of-members.html, Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members, Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/, Crescent Purchasing Consortium (CPC) https://www.thecpc.ac.uk/

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Software License Resellers Agreement (SLRA).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 140 000 000 and 250 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender is for the provision of software license reseller services to cover (Windows, Adobe, VMware and other) software sold via resellers but to also accommodate framework deals that may be in place directly with manufacturers. Institutions purchase much of their software from resellers and it is expected that Framework resellers would provide added value services.
The Southern Universities Purchasing Consortium (SUPC) awards and manages framework agreements for the higher education sector and is acting as lead organisation on behalf of its members and also for members of the London Universities Purchasing Consortium (LUPC), North Eastern Universities Purchasing Consortium (NEUPC), North Western Universities Purchasing Consortium (NWUPC), the Higher Education Purchasing Consortium Wales (HEPCW), Advanced Procurement for universities and Colleges Limited (APUC) and Crescent Purchasing Consortium (CPC). A full list of the participating Consortia members is available on the Consortia websites. All agreements resulting from this tender should be made available to and apply to all current and future members of the participating consortia. They should also apply to any member of any other Higher Education (HE) or Further Education (FE) purchasing consortium or any other higher education institution in the United Kingdom providing that they formally commit to participate in and support this Framework. SUPC will only grant permission at the request of the consortium, or an institution if it is not a member of a Consortium.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48300000, 48782000, 48732000, 48781000, 48190000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

SUPC is seeking to award a Framework Agreement for the supply of Software license reseller services to cover Microsoft, Adobe, VMWare and other software and related services sold via resellers to the relevant community but to also accommodate deals that may be in place directly with manufacturers. This agreement will be split into the following lots:
Lot 1 Microsoft and Associated Services
Microsoft software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions which may be in place with manufacturers including but not limited to EES and Select Plus agreements.
Lot 2 Adobe will be split into two sub lots in order to separate the types of agreements in place as follows:
Sub-lot 2A — Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance and renewal and associated services including consultancy specific to this agreement. This includes access to special pricing and terms and conditions which may be in place with manufacturers.
Sub-lot 2B — Adobe software and license procurement and support inclusive of maintenance and renewal. Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses) where special pricing and terms and conditions may be in place with manufacturers.
Lot 3 VMware
VMware software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions which may be in place with the manufacturer.
Lot 4 Other
Miscellaneous software and license procurement and associated services and support including maintenance and renewal. This includes, but is not limited to IT Security Software and support. This includes access to special pricing and terms and conditions which may be in place with the manufacturer.
Lot 5 Software Services
Software services, including but not limited to, Software Asset Management software procurement and associated services, software auditing services and professional services including consultancy which is limited to the products provided under the scope of this agreement.
SUPC awards and manages framework agreements for the education sector and is acting as lead organisation on behalf of its members and also for members of the other consortia (see Section II 1.5). A full list of participating consortia and members is available on the consortia websites provided.
The Framework Agreement concluded as a result of this tender will be for a period of 3 years with a possible extension of 12 months at SUPC’s sole discretion. Satisfactory performance may be taken into account.
Estimated value excluding VAT:
Range: between 140 000 000 and 250 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.11.2016. Completion 31.10.2020

Information about lots

Lot No: 1 Lot title: Microsoft and Associated Services

1)Short description

Microsoft software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot.

2)Common procurement vocabulary (CPV)

48000000, 48781000, 48213000, 48316000, 48624000, 48190000, 48517000

3)Quantity or scope

Microsoft software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions which may be in place direct with the manufacturer but are not limited to EES and Select Plus agreements.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Adobe software

1)Short description

This lot is being split into 2 sub lots:
Sub-lot 2A
Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance and renewal and associated services including consultancy specific to this agreement.
Sub-lot 2B
Adobe software and license procurement and support inclusive of maintenance and renewal. Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses).

2)Common procurement vocabulary (CPV)

48000000, 48316000, 48190000, 48312000, 48310000

3)Quantity or scope

Sub-lot 2A
Adobe software specific to ETLA agreements (site licences, multi-site or unlimited) inclusive of maintenance and renewal and associated services including consultancy specific to this agreement. This includes access to special pricing and terms and conditions which may be in place with the manufacturer.
Sub-lot 2B
Adobe software and license procurement and support inclusive of maintenance and renewal. Adobe CLP Agreements (perpetual licenses and optional upgrade protection) and VIP Agreements (named user/device subscription licenses) where special pricing and terms and conditions may be in place with the manufacturer.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: VMWare

1)Short description

VMware software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot.

2)Common procurement vocabulary (CPV)

48000000, 48210000

3)Quantity or scope

VMware software and license procurement and support inclusive of maintenance and renewal. Associated services including consultancy which is limited to the products available via this lot. This includes access to special pricing and terms and conditions which may be in place with manufacturers.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Other Miscellaneous Software

1)Short description

Miscellaneous software and license procurement and associated services and support including maintenance and renewal. This includes, but is not limited to IT Security Software and support.

2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope

Miscellaneous software and license procurement and associated services and support including maintenance and renewal. This includes, but is not limited to IT Security Software and support. This includes access to special pricing and terms and conditions which may be in place with manufacturers.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Software Services

1)Short description

Software services, including but not limited to, Software Asset Management software procurement and associated services, software auditing services and professional services including consultancy which is limited to the products provided under the scope of this agreement.

2)Common procurement vocabulary (CPV)

48218000, 72261000, 72263000, 72268000, 72262000, 72265000, 72266000, 72212218

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the Invitation to Tender and associated documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the Invitation to Tender and associated documentation.
Minimum level(s) of standards possibly required: As per the Invitation to Tender and associated documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the Invitation to Tender and associated documentation.
Minimum level(s) of standards possibly required:
As per the Invitation to Tender and associated documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2016/05

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 094-169096 of 18.5.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

It is anticipated that some of the future call off contracts will be part funded from external streams including the European Union (EU) funding (ERDF/ESF) and others. All funding accessed will be fully ERDF compliant in relation to Education Framework and funding conditions.
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of PCR 2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.7.2016

SUPC Software License Resellers Agreement

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