Supercomputing Tender – Cardiff University

Supercomputing Tender – Cardiff University

Lot 1 is to replace the existing supercomputing services (hardware and software) at Cardiff University for both HPC Wales 1 Ltd and Cardiff University’s centralised system (Raven).

United Kingdom-Cardiff: Super computer

2017/S 103-205214

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS code: UKLInternet address(es):Main address: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.1)Name and addresses

Swansea University
Procurement — Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Telephone: +44 1792295890
E-mail: procurement@swansea.ac.uk
NUTS code: UKL18Internet address(es):Main address: www.swansea.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345

I.1)Name and addresses

Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
Aberystwyth
SY23 3FB
United Kingdom
Telephone: +44 1970628611
E-mail: tenstaff@aber.ac.uk
Fax: +44 1970621753
NUTS code: UKL1Internet address(es):Main address: www.aber.ac.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009

I.1)Name and addresses

Prifysgol Bangor / Bangor University
Finance Office, Cae Derwen, College Road
Bangor
LL57 2DG
United Kingdom
Telephone: +44 1248382057
E-mail: procurement@bangor.ac.uk
NUTS code: UKL12Internet address(es):Main address: http://www.bangor.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0340

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supercomputing Wales Equipment and Services.

Reference number: SPEC535

II.1.2)Main CPV code

30211100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This tender is split into 3 lots. The first 2 involve the replacement of the existing supercomputer services situated at both Cardiff University (Lot 1) and Swansea University (Lot 2). The third lot (Lot 3) is a High Performance Data Analytics system.

Further information is contained in the SQ document and the ITT.

II.1.5)Estimated total value

Value excluding VAT: 14 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1, 2 and 3;

Lots 1 and 2;

Lots 1 and 3.

II.2)Description

II.2.1)Title:

Cardiff Supercomputer Solution

Lot No: 1

II.2.2)Additional CPV code(s)

30211100

II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Cardiff.

II.2.4)Description of the procurement:

Lot 1 Cardiff Supercomputer:

Lot 1 is to replace the existing supercomputing services (hardware and software) at Cardiff University for both HPC Wales 1 Ltd and Cardiff University’s centralised system (Raven). This includes the cluster management and user access interfaces, the compute node partition (with a sub set of novel architecture and enhanced memory nodes), file systems and associated high performance storage, and relevant software environment. There is also a requirement to migrate a live user community onto this replacement service. Full details are presented in the ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Phase 1. Equipment and Services will represent the initial call off contracts under this Framework agreement.

It is envisaged that subject to funding/income generation that there will be the opportunity for further call off contracts under this Framework agreement under Phase 2.

Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.

Further details are outlined in SQ and ITT documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Swansea Supercomputer Solution

Lot No: 2

II.2.2)Additional CPV code(s)

30211100

II.2.3)Place of performance

NUTS code: UKL18

II.2.4)Description of the procurement:

Lot 2. Swansea Supercomputer Service:

Lot 2 is to replace the existing supercomputing service (hardware and software) at Swansea University’s Supercomputing Wales hub. This includes the cluster management and user access interfaces, the compute node partition (with a sub set of novel architecture and enhanced memory nodes), file systems and associated high performance storage, and relevant software environment. There is also a requirement to migrate a live user community onto this replacement service. Full details are presented in the ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Phase 1. Equipment and Services will represent the initial call off contracts under this Framework agreement.

It is envisaged that subject to funding/income generation that there will be the opportunity for further call off contracts under this Framework agreement under Phase 2.

Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.

Further details are outlined in SQ and ITT documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

High Performance Data Analytics

Lot No: 3

II.2.2)Additional CPV code(s)

30211100

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Lot 3. High Performance Data Analytics.

This Lot is to support the emerging ‘Big Data’ research drivers based on a developmental service, although it will have production component. The aim is to provide a dedicated platform that will require the provision of software for managing and controlling a local cloud solution, virtualisation, scheduling and running containers across a shared environment, workload management capable of provisioning machines, and support for various open-source analytics style databases. In addition there is a requirement for a flexible storage system to support diverse workloads, filewalls and encryption applicable for medically related research and a full software environment for the development of analytics tools and workflows. Full details are provided in the ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Phase 1. Equipment and Services will represent the initial call off contracts under this Framework agreement.

It is envisaged that subject to funding/income generation that there will be the opportunity for further call off contracts under this Framework agreement under Phase 2.

Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.

Further details are outlined in SQ and ITT documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the SQ documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As set out in the Invitation to tender documents (ITT).

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/06/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/07/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.

The University reserves the right to award the framework in whole or part.

The University reserves the right to annul the tendering process and not award any Lot.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As set out in the Invitation to Tender (ITT) documents.

(WA Ref:65788)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648Internet address:www.cardiff.ac.uk/purch/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/05/2017

 

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