Supplier Early Payment Solutions – UK Public Sector Framework

Supplier Early Payment Solutions – UK Public Sector Framework

Supplier Early Payment Solutions which will encompass both Supply Chain Finance solution (SCF) and a Discount solution.

United Kingdom-Liverpool: Banking services

2017/S 226-470882

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
NUTS code: UK
Internet address(es):Main address: www.gov.uk/ccs

Address of the buyer profile: https://gpsesourcing.cabinetcoffice.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://gpsesourcing.cabinetoffice.gov.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: public procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supplier Early Payment Solutions (SEPS).

Reference number: RM6001

II.1.2)Main CPV code

66110000

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service (the Authority) is seeking to establish a single Supplier Framework Agreement, for use by central government and wider public sector organisations (Contracting Authorities) identified at VI.3, for the provision of Supplier Early Payment Solutions (SEPS) which will encompass both Supply Chain Finance solution (SCF) and a Discount solution. This Framework Agreement will be managed by the Authority and Call Off Contracts will be managed by Contracting Authorities. This Framework Agreement will provide Contracting Authorities with the ability to pay Suppliers in advance of their contracted payment term (e.g. thirty (30) days). This Framework Agreement will offer the Supplier Early Payment Solutions (SEPS) via an online portal and will enable Contracting Authorities to choose the option(s) that meet their requirements.

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66113000
48441000
66110000
48440000
66113100
66000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Framework Supplier will fund the SCF solution to Contracting Authorities Suppliers. There will be a single fixed cost rate (other than one (1) month GBP LIBOR fluctuations) charged by the Framework Supplier to the Contracting Authorities Supplier for receiving early payment. The Discount solution will enable Contracting Authorities to use their own funds to offer the early payment in return for a discount. The interaction between the Contracting Authorities Supplier and the Framework Supplier shall be facilitated by an online portal which can allow for dynamic discounting. Dynamic discounting means that Contracting Authorities Suppliers are able to select which of its invoices they want paid early and on which date, before their contracted payment term. There may be a need for technical integration into the Contracting Authorities ERP for the supplier online Discount solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Framework Agreement will be for an initial period of 36 months with the option to extend for up to one further period of twelve (12) consecutive months, at the Authority’s discretion. However individual Call Off Contracts may extend beyond the life of the Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be assessed in accordance with Section 5 of the Public Contract Regulations 2015 (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (ITT). This procurement will be managed electronically via the Crown Commercial Services eSourcing Suite. To participate in this procurement, bidders must first be registered on the eSourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at: https://gpsesourcing.cabinetoffice.gov.uk by following the link Register for CCS eSourcing. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement (RM6001 Supplier Early Payment Solutions). This is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered bidder; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the registered bidder to access the procurement online via the eSourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing Suite you will have access to the eSourcing Suite messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the eSourcing Suite please contact the Authority’s helpdesk email at: eEnablement@crowncommercial.gov.uk

Responses must be submitted by the date stated in IV.2.2 of this Contract Notice. Cyber Essentials is mandatory for Central Government Contracts which involves handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are 2 levels of certification; Cyber Essentials and Cyber Essential Plus. To participate in this procurement, bidders must be able to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials, or equivalent, for Services under and in connection with this Procurement. The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will not apply at the Framework level. However, it is the responsibility of bidders to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of the Call Off Contract and to act accordingly. The bidder is encouraged to carry out its own due diligence. The Authority expressly reserves the right (i) not to award any Framework Agreement as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the bidder.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: Not Applicable.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

The Framework Agreement will be awarded to the bidder whose price is the lowest and is ranked 1st at the end of the eAuction.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 136-278964

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/12/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23/04/2018

IV.2.7)Conditions for opening of tenders

Date: 21/12/2017
Local time: 15:01
Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This Framework Agreement will be for an initial period of 36 months with the option to extend for up to one further period of twelve (12) consecutive months at the Authority’s discretion. However, individual Call Off Contracts can extend beyond the life of the Framework Agreement. The values provided in Section II.1.5 and II.2.6 are only estimates. We cannot guarantee any business through this Framework Agreement. As part of this Contract Notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/1256db19-77b3-45df-9dce-e89f14811fac

1. Contract Notice List of Potential Customers. 2. Contract Notice — Reserved Rights for CCS Framework. 3. Contract Notice — Transparency Info for CCS Framework. 4. Contract Notice — Lot Structure. This Procurement will be evaluated in accordance with the process set out in the Invitation to Tender documentation. The Authority reserves the right to run all stages of the Procurement concurrently.

VI.4)Procedures for review

VI.4.1)Review body

Not Applicable
Not Applicable
United Kingdom

VI.4.2)Body responsible for mediation procedures

Not Applicable
Not Applicable
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Not Applicable
Not Applicable
United Kingdom

VI.5)Date of dispatch of this notice:

22/11/2017

 

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