Supply of Access Control Systems

Supply of Access Control Systems

Planned maintenance and responsive repairs (including replacements, alterations and minor works) to controlled door entry/access systems (including car park barrier entrances), CCTV and building work (including fire escape doors etc).

UK-London: access control system

2012/S 147-245945

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brent Housing Partnership Ltd
Chancel House, Neasden Lane
For the attention of: Linda Saunders
NW10 2UF London
UNITED KINGDOM
Telephone: +44 2089372299
E-mail: procurement@bhphousing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Access Control Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKI23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Access control system. Closed-circuit television apparatus. Planned maintenance and responsive repairs (including replacements, alterations and minor works) to controlled door entry/access systems (including car park barrier entrances), CCTV and building work (including fire escape doors etc).
II.1.6)Common procurement vocabulary (CPV)

42961100, 32231000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated expenditure is 310 000 GBP per year. Approximately 305 000 GBP on repairs and 5 000 on planned maintenance of CCTV and vehicle barriers.
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for 5 years and may be extended for a further 5 years at BHP’s discretion.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Performance Bond or Parent Company Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be specified in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The requirements are set out in the PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The requirements are set out in the PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The requirements are set out in the PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.8.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Brent Housing Partnership (BHP) is an Arms Length Management Organisation, wholly owned by and managing homes on behalf of Brent Council, as well as owning and managing its own housing stock. BHP is letting one contract and interested contractors must have a minimum annual turnover of 930 000 GBP.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012730-PRO-4117659.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland).
UNITED KINGDOM

Body responsible for mediation procedures

Brent Housing Partnership Ltd
Chancel House, Neasden Lane
NW10 2UF
UNITED KINGDOM
Telephone: +44 2089372297

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will observe a minimum 10 calendar day standstill period running from the day after communication to tenderers of the authority’s intended award decision. This is to allow unsuccessful tenderers to obtain further information before the contract is entered into. There is no right of appeal to the contracting authority and instead the UK Public Contracts Regulations 2006 (as amended) provide for an aggrieved party to apply to the High Court of England and Wales concerning any alleged breach of the 2006 Regulations. Any such action must be brought within 30 days of knowledge of the alleged breach unless an extension is granted by the courts. Full information regarding appeals can be obtained from the body responsible for the appeal procedure detailed in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Brent Housing Partnership Ltd
UNITED KINGDOM

VI.5)Date of dispatch of this notice:30.7.2012

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