Supply Advocacy and Social Care in Newport

As this requirement is being undertaken through the Light Touch regime, this framework will be for a 3-year period.

United Kingdom-Newport: Social work and related services

2016/S 052-086129

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newport City Council
Civic Centre
Newport
NP20 4UR
UNITED KINGDOM
Contact person: Joanne James
Telephone: +44 1633656656
E-mail: joanneclaire.james@newport.gov.uk
NUTS code: UKL21Internet address(es):Main address: www.newport.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1)Name and addresses

Torfaen County Borough Council
Pontypool
NP4 6YB
UNITED KINGDOM
Contact person: Maria Evans
E-mail: maria.evans@torfaen.gov.uk
NUTS code: UKL16Internet address(es):Main address: http://www.torfaen.gov.uk

I.1)Name and addresses

Caerphilly County Borough Council
Ystrad Mynach
CF82 7PG
UNITED KINGDOM
Contact person: Vivian Daye
E-mail: dayev@caerphilly.gov.uk
NUTS code: UKL16Internet address(es):Main address: http://www.caerphilly.gov.uk

I.1)Name and addresses

Blaenau Gwent County Borough Council
Ebbw Vale
NP23 6XP
UNITED KINGDOM
Contact person: Ros Morgan
E-mail: ros.morgan@blaenau-gwent.gov.uk
NUTS code: UKL16Internet address(es):Main address: http://www.blaenau-gwent.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Advocacy and Preventative Social Care Services in Newport.

Reference number: NCC-2015-54

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

Newport City Council (hereby referred to as the Council) invites tenders in accordance with the performance specification within the tender document to establish a framework for:

a) Advocacy;

Preventative Care Services:

b) Carer Respite and Response;

c) Community Support and Befriending;

d) Information, Advice and Assistance;

e) Relevant Persons Representatives and Appropriate Adults.

Bids can be submitted by single providers and consortiums. Bidders can submit a bid for a single lot, a number of lots or all lots.

For the avoidance of doubt this procurement falls under the Light Touch Regime and as such is governed by Regulations 74-77

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41868

II.1.5)Estimated total value

Value excluding VAT: 7 505 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 to 4.

II.2)Description

II.2.1)Title:

Provision of Carers Respite and Response Support.

Lot No: 2

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKL21
NUTS code: UKL16

II.2.4)Description of the procurement:

A Carer Respite and Response Service which is defined under this framework, as a service that supports unpaid carers by giving them respite from their caring role. The actual value of this service for Newport is 140 000 GBP per annum exclusive of VAT. The value provided in the estimated value below includes an approximate total value of the service if all authorities listed wished to use the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2016
End: 31/05/2019
This contract is subject to renewal: yes
Description of renewals:

As this procurement is being undertaken through the Light Touch regime the framework period will be 3 years with an extension of 2 years, year upon year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Community Support and Befriending Services.

Lot No: 3

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKL21
NUTS code: UKL16

II.2.4)Description of the procurement:

Community Support and Befriending services which are defined under this contract, as services that offer support that enable people:

a) to be independent

b) to be healthy and active

c) to be happy and do the things that make them happy

d) to contribute towards their social life and can be with the people that they choose

e) to feel valued in society

f) to learn and develop to their full potential

g) to engage and make a contribution in their community

h) to contribute to, and enjoy safe and healthy relationships

The actual value of this service for Newport is 140 000 GBP per annum exclusive of VAT. The value provided in the estimated value below includes an approximate total expenditure for the service if all authorities listed wished to use the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2016
End: 31/05/2019
This contract is subject to renewal: yes
Description of renewals:

As this procurement is being undertaken through the Light Touch regime the framework will be for a period of 3 years with an option to extend for 2 years, year upon year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Information Advice and Assistance Services.

Lot No: 4

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKL21
NUTS code: UKL16

II.2.4)Description of the procurement:

Information, Advice and Assistance (IAA) services which are defined under this framework as services which offer information and advice relating to accessing care and support:

Information — prompt and accurate information to enable an individual to make an informed choice about their wellbeing.

Advice — working jointly with the individual to discuss what is important to them and what they want to achieve; considering options and reaching agreement on the way forward through a proportionate assessment.

Assistance — ensuring action is taken that will assist the individual to access appropriate care and support, or support in the case of a carer.

The actual value of this service for Newport is 100 000 GBP per annum exclusive of VAT. The value provided in the estimated value below includes an approximate total expenditure for the service if all authorities listed wished to use the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2016
End: 31/05/2019
This contract is subject to renewal: yes
Description of renewals:

As this procurement is being undertaken through the Light Touch regime the framework will be for a 3-year period with an option to extend for 2 years, year upon year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Relevant Persons Representatives and Appropriate Adult Services.

Lot No: 5

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKL21
NUTS code: UKL16

II.2.4)Description of the procurement:

Relevant Persons Representatives (RPR) and Appropriate Adult services which are defined under this framework as:

A Relevant Person being a person deprived of their liberty subject to standard authorisations under the Mental Capacity Act 2005.

An Appropriate Adult (AA) are responsible for protecting (or ‘safeguarding’) the rights and welfare of a mentally vulnerable adults who are either detained by police or are interviewed under caution voluntarily.

The actual value of this service per annum for all authorities listed is:

18 000 GBP AA and 7 000 GBP RPR (Newport)

6 000 GBP(Torfaen)*

6 000 GBP (Caerphilly)*

4 000 GBP (Blaenau Gwent)*

The values are exclusive of VAT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 205 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2016
End: 31/05/2019
This contract is subject to renewal: yes
Description of renewals:

As this procurement is being undertaken through the Light Touch regime the framework period for a 3-year period with an extension of 2 years, year upon year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Advocacy Services.

Lot No: 1

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKL21
NUTS code: UKL16

II.2.4)Description of the procurement:

Advocacy services” are services which provide assistance (by way of representation or otherwise) to persons for purposes relating to their care and support. A more detailed specification for this service can be found in the ITT. The actual value of the service for Newport is 75 000 GBP per annum exclusive of VAT. The value provided in the estimated value below includes an approximate total value of the service if all authorities listed wished to use the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2016
End: 31/05/2019
This contract is subject to renewal: yes
Description of renewals:

As this requirement is being undertaken through the Light Touch regime, this framework will be for a 3-year period with an option to extend for 2 years, year upon year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see the specification within the ITT for each of the services required.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years: This procurement is being undertaken under the Light Touch regime
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/04/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/04/2016
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The initial expiry date for this requirement is 31.5.2019. However if the two year extension is taken, then the expiry date will be 31.5.2021. It should be noted that the successful providers will be informed if the extension is to be taken 6 months prior to the expiry date.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the etenderwales portal (this is only required once)

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Suppliers register here’ link

— Agree to the terms and conditions and click ‘continue’

— Enter your correct business and user details

— Note the username you chose and click ‘Save’ when complete

— You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the Project

— Login to the portal with the username/password

— Click the ‘ITTs Open to All Suppliers’ link. (These are Invitation to Tenders open to any registered supplier)

— Click on the relevant ITT (itt_53604)to access the content.

— Click the ‘Express Interest’ button in the ‘Actions’ box on the page.

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only)

— Click on the ITT code to access the content

3. Responding to the tender

— You can now choose to ‘Create Response’ or ‘Decline to Respond’ (please give a reason if declining)

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon — Fri (8:00 — 18:00) on:

— email: help@bravosolution.co.uk

— Phone: 0800 368 4852

(WA Ref:41868).

VI.4)Procedures for review

VI.4.1)Review body

Newport City Council
Civic Centre
Newport
NP20 4UR
UNITED KINGDOM
Telephone: +44 1633656656Internet address:www.newport.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/03/2016

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