Supply and Delivery of 30 Armoured Land Rovers 2015

Supply and Delivery of 30 Armoured Land Rovers 2015

The Police Service of Northern Ireland has a requirement to replace a number of its current armoured hard skin 4×4 vehicles for public order control situations and security patrol high risk areas in Northern Ireland.

United Kingdom-Belfast: Armoured personnel carriers

2015/S 172-312324

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

C/O — Supplies and Services Division
303 Airport Road West
Contact point(s): justice.cpd@dfpni.gov.uk
BT3 9ED Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PSNI – Supply and Delivery of 30 Armoured Land Rovers (ALRs) 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Police Service for Northern Ireland, Seapark, 151 Belfast Road, Carrickfergus BT38 8PL.
NUTS code UK,UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police Service of Northern Ireland has a requirement to replace a number of its current armoured hard skin 4×4 vehicles for public order control situations and security patrol high risk areas in Northern Ireland. As a result the Service requires an additional 30 x Land Rover Defender 110 heavy duty chassis cabs plated to 3 035 kg or 3,035 tonne GVW to be converted to Armoured Public Order vehicles. The chassis will need to be modified by the successful contractor to provide a plated weight of 3 900 kg or 3,9 tonne. The vehicles in each lot must be delivered complete to Northern Ireland, by no later than 29.2.2016. It is intended that the Land Rover chassis will be available for collection at the most convenient Land Rover dealership in GB by the Contractor from the time of award of contract (Mid November).

II.1.6)Common procurement vocabulary (CPV)

35412200, 44430000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

All tenderers must complete Section A of the pricing schedule and provide a price for completion and delivery of 10 vehicles. Where a tenderer has opted to tender for 20 vehicles then they must also complete Section B of the pricing schedule and provide a price for completion and delivery of 20 vehicles.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 10 Vehicles

1)Short description

Due to time and budgetary constraints the contract will consist of 3 lots with 10 vehicles allocated to each lot. All tenderers are required to bid for lot 1 (10 vehicles). Tenderers may bid for a maximum of 2 lots (20 vehicles). Where a tenderer intends to bid for 2 lots (20 vehicles) then they must indicate this within the eligibility criteria envelope on etendersNI and the pricing schedule. The maximum number of lots that will be awarded to a single supplier is 2 lots (20 vehicles).
Please note: Tenderers must only tender on the basis that they have the capacity to manufacture and deliver all completed vehicles to PSNI on or before 29.2.2016.

2)Common procurement vocabulary (CPV)

35412200, 44430000

3)Quantity or scope

Due to time and budgetary constraints the contract will consist of 3 lots with 10 vehicles allocated to each lot. All tenderers are required to bid for lot 1 (10 vehicles). Tenderers may bid for a maximum of 2 lots (20 vehicles). Where a tenderer intends to bid for 2 lots (20 vehicles) then they must indicate this within the eligibility criteria envelope on etendersNI and the pricing schedule. The maximum number of lots that will be awarded to a single supplier is 2 lots (20 vehicles).
Please note: Tenderers must only tender on the basis that they have the capacity to manufacture and deliver all completed vehicles to PSNI on or before 29.2.2016.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 12.11.2015. Completion 29.2.2016

5)Additional information about lots

Due to time and budgetary constraints the contract will consist of 3 lots with 10 vehicles allocated to each lot. All tenderers are required to bid for lot 1 (10 vehicles). Tenderers may bid for a maximum of 2 lots (20 vehicles). Where a tenderer intends to bid for 2 lots (20 vehicles) then they must indicate this within the eligibility criteria envelope on etendersNI and the pricing schedule. The maximum number of lots that will be awarded to a single supplier is 2 lots (20 vehicles).
Please note: Tenderers must only tender on the basis that they have the capacity to manufacture and deliver all completed vehicles to PSNI on or before 29.2.2016.

Lot No: 2 Lot title: 20 Vehicles

1)Short description

Due to time and budgetary constraints the contract will consist of 3 lots with 10 vehicles allocated to each lot. All tenderers are required to bid for lot 1 (10 vehicles). Tenderers may bid for a maximum of 2 lots (20 vehicles). Where a tenderer intends to bid for 2 lots (20 vehicles) then they must indicate this within the eligibility criteria envelope on etendersNI and the pricing schedule. The maximum number of lots that will be awarded to a single supplier is 2 lots (20 vehicles).
Please note: Tenderers must only tender on the basis that they have the capacity to manufacture and deliver all completed vehicles to PSNI on or before 29.2.2016.

2)Common procurement vocabulary (CPV)

35412200, 44430000

3)Quantity or scope

Due to time and budgetary constraints the contract will consist of 3 lots with 10 vehicles allocated to each lot. All tenderers are required to bid for lot 1 (10 vehicles). Tenderers may bid for a maximum of 2 lots (20 vehicles). Where a tenderer intends to bid for 2 lots (20 vehicles) then they must indicate this within the eligibility criteria envelope on etendersNI and the pricing schedule. The maximum number of lots that will be awarded to a single supplier is 2 lots (20 vehicles).
Please note: Tenderers must only tender on the basis that they have the capacity to manufacture and deliver all completed vehicles to PSNI on or before 29.2.2016.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 12.11.2015. Completion 29.2.2016

5)Additional information about lots

Due to time and budgetary constraints the contract will consist of 3 lots with 10 vehicles allocated to each lot. All tenderers are required to bid for lot 1 (10 vehicles). Tenderers may bid for a maximum of 2 lots (20 vehicles). Where a tenderer intends to bid for 2 lots (20 vehicles) then they must indicate this within the eligibility criteria envelope on etendersNI and the pricing schedule. The maximum number of lots that will be awarded to a single supplier is 2 lots (20 vehicles).
Please note: Tenderers must only tender on the basis that they have the capacity to manufacture and deliver all completed vehicles to PSNI on or before 29.2.2016.
The awarding of lots will be based on one of the following: –
a. Two separate awards will be made to the most economically advantageous tender for 10 vehicles (1 lot) and 20 vehicles (2 lots).
b. Three separate awards will be made for each lot of 10 vehicles. Tenderers will be ranked in order of the most economically advantageous tender (1, 2 and 3). This scenario will apply were no tenders or no acceptable tenders are received for 20 vehicles (2 lots).
Please note that the maximum number of vehicles awarded to a single supplier will be 20 vehicles (2 lots). Where a single supplier is highest ranked in all lots following evaluation they will be awarded the maximum of 20 vehicles (2 lots) and will be excluded from the award for 10 vehicles. An award of contract will then be made to the tenderer ranked 2nd for the single lot of 10 vehicles.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full payment will be made on receipt of the ALRs to Seapark Northern Ireland on or before 29.2.2016.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium Bid
Where a consortium bid is submitted, the lead enterprise must be identified. In the event of this consortium bid being successful, the lead enterprise is required to take overall responsibility for the completion and delivery of all vehicles.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must provide one of the following to demonstrate their economic and financial standing;
a. A copy of the audited accounts for the most recent two years;
b. A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for their organisation;
c. A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position
d. Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Where a consortium or association is proposed, the information is required for each member company or firm. If the tenderer is a subsidiary of a group then the information is required for both the subsidiary and the ultimate parent.
Tenderers must be in a satisfactory financial position to participate in a procurement of this scale. Tenderers must be deemed satisfactory in respect of their overall demonstrated economic and financial Standing. No one financial indicator will be taken in isolation — an overall commercial judgment will be made by an appointed financial accountant on the basis of satisfactory / unsatisfactory assessment of the information provided, and in accordance with the principals of the Office of Government Commerce’s Supplier Financial Appraisal Guidance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
CPD and/or the client will accept a self-declaration as preliminary evidence that the tenderer meets the Insurance requirements as detailed above and will proceed to Stage 2 of the evaluation. Evidence of the above insurance requirements will be checked prior to award of the contract, for the highest scoring tenderer(s). If a tenderer cannot provide the evidence of the above insurance, their tender will be excluded and CPD will approach the second highest scoring tenderer. This process will continue until it can be evidenced that the minimum standards are met by a tenderer.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

73420

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.10.2015 – 14:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.10.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.10.2015

Place:

Central procurement Directorate.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: All necessary CPD staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A Supplier day will be arranged by PSNI to provide Economic Operators with the opportunity to inspect an armoured public Land Rover used by PSNI. The supplier day will take place on Tuesday 15th September 2015 within the greater Belfast area and in order to request an invitation to the event, Economic Operators are required to provide the following information using the Clarifications function that is found within the CfT Menu.
1) Full names of a maximum of 2 attendees;
2) Company Name;
3) Full Company address;
4) Contact telephone number for each attendee;
5) Contact email address for each attendee; and
6) Photographic identification comprising of a copy of a valid driver’s licence or passport for each attendee.
Economic Operators are required to respond by no later than 17:00 on Thursday 10.9.2015. Only those people who have registered will be allowed access to the site. PSNI (the Authority) reserve the right to carry out a security check and may refuse access to the site without explanation.
The purpose of the supplier event is to provide Economic Operators with the opportunity to inspect an armoured Land Rover used by PSNI. Economic Operators should form their own conclusions about the methods and resources needed to meet the client’s requirements. Neither the Client, nor the Central Procurement Directorate, can accept responsibility for an Economic Operators assessment of the requirement.
Confidentiality
Economic Operators must treat the tender documents as private and confidential between the tenderer, the CPD, the client and the client’s advisors. Tenderers should note that the CPD and the client shall use the tender documents for the purposes of evaluation and that the tender documents held by CPD will be destroyed in line with the CPD’s disposal schedule.
All Economic Operators will be required to complete a ‘Confidentiality Statement’ as part of their submission confirming their agreement to keep confidential the contents of the specification. Such requirements have been imposed in accordance with Regulation 15 (2) of the Public Contract Regulations 2015. PSNI do not want to make public the ballistic protection process carried out on Armoured Land Rovers which includes bespoke safety and security features of the vehicle therefore only those tenderers who complete and return the ‘Confidentiality Agreement’ will be issued the full technical specification. PSNI reserve the right to seek further information from Economic operators prior to any release of the specification.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.9.2015

Enjoyed this post? Share it!