Supply and Delivery of Audio Visual Equipment to Scotland Excel

Supply and Delivery of Audio Visual Equipment to Scotland Excel

Supply, Delivery and Installation (where applicable) of audio visual equipment, on behalf of the 32 local authorities in Scotland. 

United Kingdom-Paisley: Audio-visual equipment

2018/S 181-409478

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Contact person: Education and Corporate Team
Telephone: +44 3003001200
E-mail: Education.Corporate@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM83

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply, Delivery and Installation of Audio Visual Equipment

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This framework is in relation to the renewal framework for the Supply, Delivery and Installation (where applicable) of Audio Visual Equipment, on behalf of the 32 local authorities in Scotland. The framework will include, but is not limited to audio visual equipment, audio visual solutions, additional support needs equipment, event hire equipment and service, repair and maintenance.

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Audio Visual Equipment

Lot No: 1

II.2.2)Additional CPV code(s)

38652100
32320000
30195900
30195911
51310000
51611100
32321200

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot of for the supply, delivery and installation of audio visual equipment. This includes, but is not limited to interactive touch screens, display screen, projectors, and audio equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The framework will run for a straight 4 year period with no option to extend beyond this point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Solutions

Lot No: 2

II.2.2)Additional CPV code(s)

32321200
38652100
32320000
51310000
51611100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of audio visual solutions. This includes, but is not limited to, design/advisory services, interactive boards, projectors, television screens, audio equipment and sensory equipment and installation as required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The framework will run for a straight 4 year period with no option to extend by this point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Additional Support Needs

Lot No: 3

II.2.2)Additional CPV code(s)

32321200
32320000
51310000

II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

Various locations throughout the geographical boundaries of participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of Audio Visual Equipment for additional support need environments. This will include, but is not limited to audio visual equipment and sensory equipment and installation as required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The framework will run for a straight 4 year period with no option to extend by this point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Event Equipment Hire

Lot No: 4

II.2.2)Additional CPV code(s)

38652100
32320000
32321200

II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

Various locations throughout the geographical boundaries of participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the hire of Audio Visual Equipment for Events. This will include but is not limited to large projector screens, projection equipment, sound equipment, and lighting equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The framework will run for a straight 4 year period with no option to extend by this point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Service, Repair and Maintenance of Audio Visual Equipment

Lot No: 5

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

Various locations throughout the geographical boundaries of participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the service, repair and maintenance of Audio Visual Equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The framework will run for a straight 4 year period with no option to extend by this point.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards possibly required:

INUSRANCE REQUIREMENTS:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s Liability (Compulsory Insurance) – maintain a minimum indemnity limit of GBP 10 million in respect of each claim and without limit to the number of claims

Public / Product Liability Insurance – maintain a minimum level of GBP 5 million in respect of each claim and without limit to the number of claims and in the aggregate in respect of Products

Motor Vehicle Insurance – statutory Third Party motor vehicle insurance to a minimum indemnity limit of GBP 5 million in respect of each claim and without limit to the number of claims for property damage, and unlimited for Third Party injury. For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors’ vehicles are appropriately insured and maintained.

OTHER ECONOMIC AND FINANCIAL REQUIREMENTS:

In addition to the insurance limits above, a search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately to each individual lot.

1) Relevant Examples of Previous Services of Suppliers;

2) Subcontracting;

3) Quality Management Procedures;

4) Environmental Management Systems or Standards;

5) Health and Safety Procedures.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the “06-18 – III.1.3 Technical and Professional Ability” document, which can be found in the “Information and Instructions” folder of the Buyer Attachments area, within ITT 25958 of project 11547, the tender for Supply, Delivery and Installation of Audio Visual Equipment 06-18.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder, please see the Procurement Documents (details of how to access these are outlined in “Section I:3 Communication” of this Contract Notice).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 077-170984

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/03/2019

IV.2.7)Conditions for opening of tenders

Date: 24/10/2018
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR, via PCS-Tender

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014.

The 32 local authorities in Scotland

http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx;

Scotland Excel associate members

http://www.scotland excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement with Scotland Excel.

Tenderers are advised that the envisaged maximum number of participants that might be appointed is purely indicative. Scotland Excel reserves the right to appoint more or less bidders to the proposed Framework Agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member. Further information on this can be found within the councils “06-18 e-Procurement Information” document found within the “Information and Instructions” folder within the “Buyer Attachments” area.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a third party,

— list of the proposed subcontracts as far as it is known at that stage; and

— what proportion / percentage of the contract does the Tenderer intend to subcontract.

These subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above.

In line with Clause 72 of the Public Contracts (Scotland) Regulations 2015, Contract and framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted is in the “06-18 – Regulation 72″ document found within the ” Information and Instructions” folder.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11547. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

(SC Ref:555499)

VI.4)Procedures for review

VI.4.1)Review body

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423Internet address: http://www.scotland-excel.org.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/09/2018

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