Supply and Delivery of Beach Huts to Cornwall Council
Framework Agreement for the Manufacture, Delivery and Assembly on Site of Beach Huts on behalf of Cornwall Council and other nominated organisations.
United Kingdom-Truro: Protective shelters
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Commercial Services, 2nd Floor, West Wing, New County Hall, Treyew Road
For the attention of: Steve Wood
TR1 3AY Truro
Telephone: +44 1209614332
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Cornwall Council is procuring this Framework Agreement for itself and potentially other contracting authorities, as outlined within the ITT
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Cornwall.
NUTS code UKK30
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 600 000 and 2 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
A further, circa 250 beach huts, are likely to be required throughout Cornwall over the course of the proposed 4 year framework agreement.
The Council anticipates calling off approximately 20 standard huts, of varying dimensions, i.e. small, medium and large varieties, per month from September 2015 to meet the requirement for 203 to have been installed at Bude by July 2016.
Please note: The potential estimated total value of expenditure attributable to the Framework Agreement is likely to exceed the range indicated below, especially if any of the other eligible contracting authorities, as outlined within the ITT, decide to participate to any great extent.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As stated in the ITT.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
As stated in the ITT.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 29.6.2015 – 10:00
Cornwall Council Offices, New County Hall, Truro, Cornwall, TR1 3AY.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officer plus client representative plus independent witness.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Attendance is strongly advised but not mandatory and any contractors unable to be in attendance will, along with those who were, be provided in writing with any information or questions raised and answers given on the day, to ensure all parties have the same information to base their tender submissions upon and avoid any confusion or misunderstandings etc.
The event is primarily designed to give those present the opportunity to meet some of the Project Team and:
— hear briefly about the wider Beach Hut plans for Bude and the rest of Cornwall;
— discuss the Beach Hut design possibilities and practicalities, as well as appreciate the earlier public consultation responses to designs, in more detail;
— raise any issues concerning the various stages of the overall proposed procurement process and in turn assist the project team in ensuring they have produced documentation that is clear and unambiguous both in terms of presentation and what providers are required to submit;
— potentially network with other providers which could result in a stronger overall collaborative approach;
— visit the site where the some huts are currently located and others are to be located;
— ask any pertinent questions, but, although the source of any questions could be anonymised, all responses to questions raised will be circulated to all participants in the process.
The venue for this event is the Council Chamber, which is part of Bude-Stratton Town Council’s building: The Parkhouse Centre, Ergue-Gaberic Way, Bude, Cornwall, EX23 8LD, Tel. +44 1288353576, www.bude-stratton.gov.uk
Please note: parking is fairly limited at the Centre so you are advised to park at the large Council Car Park, which is located nearby, where the Tourist Information Centre is situated, and is a very short walk to the Centre.
Please can you confirm if you are likely to attend this event by e-mail to the address below but please note at this moment in time we are restricting attendance to only 2 persons per organisation but we may be able to relax that proviso, once we have a better idea on the proposed levels of attendance.
If you are unable to attend at the last minute or unavoidably detained, please advise Steve, via any of the following means, as soon as possible:
Telephone: +44 1209614332
Mobile: +44 7970565121
Please note: this tender opportunity is also being advertised on the Tenders in Cornwall website and the Contracts Finder website, for the same duration, and all of the documentation required should be freely downloaded from the latter mentioned site but, in case of any difficulties, you are advised to alternatively request the documentation via the aforementioned contact officer.
VI.5)Date of dispatch of this notice: