Supply and Delivery of Bulk Liquified Petroleum Gas

Supply and Delivery of Bulk Liquified Petroleum Gas

The objectives of the West Mercia Energy Joint Committee is to maintain effective, efficient and economic arrangements for the purchase and supply of energy.

United Kingdom-Shrewsbury: Liquefied Petroleum Gas (LPG)

2015/S 124-227072

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Mercia Energy (A Local Authority Joint Committee of Shropshire Council, Worcestershire County Council, Telford and Wrekin Council and Herefordshire Council)
Shirehall, Abbey Foregate
Contact point(s): Procurement
For the attention of: Nigel Denton
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743253910

Internet address(es):

General address of the contracting authority: www.westmerciaenergy.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Constituent authorities of Shropshire, Herefordshire, Telford and Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) who are identified at para II.1.5 In addition WME is purchasing on behalf of itself and any wholly owned local authority company (whether solely owned or jointly owned with other local authorities) or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement or the involvement of another local authority
Shirehall, Abbey Foregate
SY2 6ND Shrewsbury
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WME 2015(1) — The Supply and Delivery of Bulk Liquified Petroleum Gas (LPG).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Liquefied Petroleum Gas (LPG). The organisation is operated under the authority of a Joint Committee formed under the Local Government Act 1972, the Member Authorities being Shropshire Council, Herefordshire Council, Worcestershire County Council and Telford & Wrekin Council. A Joint Agreement between those Member Authorities determines the governance arrangements. The Joint Committee is the elected Member body responsible for the discharge of the functions of the Member Authorities.
The objectives of the West Mercia Energy Joint Committee (WME) is to maintain effective, efficient and economic arrangements for the purchase and supply of energy at the request of and to the satisfaction of the Member Authorities and to other public bodies, non-profit making and charitable organisations, education providers, including Academies, and private sector organisations delivering public services on behalf of public bodies and such other organisations which may be approved by the Joint Committee (including approval via the Annual Business Plan) where it is permitted by law and is to benefit of Member Authorities to do so.
In accordance with the above stated aims and objectives, WME are seeking to establish a framework arrangement for the supply and delivery of bulk liquified petroleum gas (LPG) including the installation of tanks where required, bottled propane gas and ancillary products to the customers of West Mercia Energy in its constituent authorities’ areas of Shropshire, Herefordshire, Telford & Wrekin, and Worcestershire, together with other customers of West Mercia Energy (current and potential), in general as further identified at the following websites but also to include any organisation within the description in the paragraph above not so identified:

https://www.gov.uk/find-your-local-council (Local Authorities)

https://www.education.gov.uk/edubase/home.xhtml (education establishments)

http://www.schoolswebdirectory.co.uk/index.php (education establishments)

http://www.ukschoolsdirectory.net/ (education establishments)

https://www.police.uk/?view=force_sites#force_sites (police)

https://www.scotland.police.uk/ (police)

http://www.fireservice.co.uk/information/ukfrs. (fire service)

https://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)

https://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (NHS)

http://www.show.scot.nhs.uk/organisations/index.aspx (NHS)

https://www.wales.nhs.uk/nhswalesaboutus/structure (NHS)

https://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)

http://www.oscr.org.uk/ (charities).

II.1.6)Common procurement vocabulary (CPV)

09133000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract covers a framework agreement for the supply of LPG. See para 11.1.4 above for scope.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documentation. Parent company guarantee and/or other guarantees of performance and financial liability may be required by the Contracting Authority.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Orders will be placed directly with the successful tenderer by the customers of West Mercia Energy using the framework agreement. The successful tenderer will submit invoices in accordance with the Terms and Conditions of Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

West Mercia Energy wishes to trade with one legal entity with a single point of contact and defined responsibility.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Terms & Conditions of contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in tender documents including financial status
Financially sound company structure demonstrated through published accounts and Credit Agency checks.
Minimum level(s) of standards possibly required: Financially sound company structure demonstrated through published accounts and Credit Agency checks.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WME 2015(1)

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.7.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 31.7.2015 – 12:00

Place:

Shirehall, Abbey Foregate, Shrewsbury SY2 6ND.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The deadline for tenders will be noon 31.7.2015.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Liquefied-Petroleum-Gas-%28LPG%29./729TSH3DKV

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/729TSH3DKV

GO Reference: GO-2015626-PRO-6724538.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Shropshire Council
Shirehall, Abbey Foregate
SY2 6ND Shrewsbury
UNITED KINGDOM
E-mail: procurement@shropshire.gov.uk
Telephone: +44 1743252992

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: West Mercia Energy will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.6.2015

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