Supply and Delivery of Civil Engineering and Construction Materials

Supply and Delivery of Civil Engineering and Construction Materials

The Council is seeking tenders to establish a Framework Agreement with suitable Contractors to supply and deliver Civil Engineering and Construction Materials, including Timber and Forestry Products.

UK-Dorchester: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2013/S 022-033927

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, Dorset County Council, County Hall
For the attention of: Dawn Adams
DT1 1XJ Dorchester
UNITED KINGDOM
E-mail: d.d.adams@dorsetcc.gov.uk

Further information can be obtained from: http://www.supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following procurement portal:- http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point available within the portal to provide supplier help. By registering against the CPV categories on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.
UNITED KINGDOM
Internet address: http://www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: http://www.supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following procurement portal:- http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point available within the portal to provide supplier help. By registering against the CPV categories on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.
UNITED KINGDOM
Internet address: http://www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: http://www.supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following procurement portal:- http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point available within the portal to provide supplier help. By registering against the CPV categories on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.
UNITED KINGDOM
Internet address: http://www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework for the Supply and Delivery of Civil Engineering and Construction Materials, including Timber and Forestry Products.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations within the County of Dorset and potentially other locations within the South West Region of England.
NUTS code UKK22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 400 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Council is seeking tenders to establish a Framework Agreement with suitable Contractors to supply and deliver Civil Engineering and Construction Materials, including Timber and Forestry Products.
II.1.6)Common procurement vocabulary (CPV)

44000000, 03419000, 03419100, 03418100, 44231000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Council is seeking tenders to establish a Framework Agreement with suitable Contractors to supply and deliver Civil Engineering and Construction Materials, including Timber and Forestry Products.
STRUCTURE OF THE FRAMEWORK :- The Framework is split between the following Lots: Lot 1 – Civil Engineering and Construction Materials; Lot 2 – Timber and Forestry Products.
The Council is seeking to award a maximum of three Contractors per Lot and Tenderers may tender for a single Lot or all Lots.
SCOPE AND DURATION OF THE FRAMEWORK :- The Framework shall be for an initial period of 2 years (commencing 1 May 2013 and ending 30 April 2015) from the official award of the Agreement, with provision to extend for a further 2 years, subject to satisfactory performance making a total 4 year period. The extension to be as 12 month increments, ie., 2 + 1 + 1.
CONTRACTING BODY / BODIES :- Whilst principally for use by the Council, the Framework will also be open for use by other public sector bodies with the South West of England, subject to prior agreement by the Council. No access shall be given by the Contractor to the Framework without said prior agreement.
Full details of the classification of potential Contracting Bodies and End User’s organisation classification is detailed below:
POTENTIAL CONTRACTING BODIES / END USER ESTABLISHMENTS AND GEOGRAPHICAL AREA :-
South West Regions of England – See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/i ndex.htm ;

CLASSIFICATION OF END USER ORGANISATIONS :-
Local Authority Councils: County, Unitary, District and Borough Councils. (Parish and Community Councils are also permissible users). See link: http: //www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm .

Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links –
http://www.schoolswebdirectory.co.uk/index.php ;

http://www.ukschoolsdirectory.net/searchresult.php .

Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links –
http://www.police-information.co.uk/police-directory/index.php?cate gory=6 ;

http://www.mcga.gov.uk/c4mca /mcga07-home.htm .

NHS Bodies and Ambulance Services: See link – http:// www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx .

Central Government Departments & their Agencies: See link – http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/ index.htm .

Registered Charities: See links – http://www.charitycommission.gov.uk/About_us/Regulation/Register ing_charities_index.aspx ;

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link – http://www.idea.go v.uk/idk/core/page.do?pageId=7175736 .

ESTIMATED VALUE OF FRAMEWORK: The estimated value of the business in respect of Dorset County Council is 2,400,000GBP based on a 4 year period. This figure is given in guidance only and the Council cannot guarantee that this value of business will be generated during the period of the framework.
To allow for possible interest from other Contracting Bodies and collaborative access, the estimated value for the entire duration of the Framework shall range between 2,400,000GBP and 10,000,000GBP.
Estimated value excluding VAT:
Range: between 2 400 000 and 10 000 000 GBP

II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Civil Engineering and Construction Materials

1)Short description
Supply and delivery of civil engineering and construction materials.
2)Common procurement vocabulary (CPV)

44000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Timber and Forestry Products
1)Short description
Supply and delivery of timber and forestry products.
2)Common procurement vocabulary (CPV)

03419000, 03419100, 03418100, 44231000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SWCE-93ZEFT.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.3.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 15.3.2013 – 09:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
INDUSTRY VISIT DAY Tenderers are invited to attend a industry visit day at a Council depot; full details provided in Tender document.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.1.2013

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