Section I: Contracting authority
I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority
Body governed by public law
General public services
Other: Cordia (Services) LLP is wholly owned by Glasgow City Council and will in certain circumstances by procuring goods on behalf of Cordia (Services) LLP, the City Council and other City Council’s arms length companies and LLP’s namely City Building (Glasgow)
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Glasgow City Council
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Delivery of Cleaning Equipment for Commercial Use.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Deliveries should be made to Equipu Store, Baillieston Glasgow unless agreed otherwise when orders are placed.
NUTS code UKM34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP
II.1.5)Short description of the contract or purchase(s)
Supply and Delivery of Cleaning Equipment for Commercial Use.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk
If you are not already registered with the PCS-Tender Module registration will be required.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The contract will run for three years with an option to extend for up to a further year. It is the intention of Cordia to appoint a panel of suppliers to the Framework Agreement. This panel will consist of 1 or 3 or more tenderers.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposit is required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed int he Invitation to Tender Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: If so required by Cordia (Services) LLP, tenderers must furnish the undernoted as proof of their financial standing:
1. Appropriate statements from their bankers.
2. The companys latest balance sheet or extracts therefrom.
3. Statement of overall turnover in respect of the goods to which the contract relates, for the previous 3 financial years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.1.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
28.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 28.1.2013 – 12:00
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reserve auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Cordia (Services) LLP will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to applicant’s. This period allows unsuccessful applicant’s to seek further debriefing from the contracting authority before the contract is entered into. Such additional informtion should be required from the procurement officer (see details in Section 1.1 of the contract notice). If an appeal regarding the award of contract has not been successfully resolved the Public Contract (Scotland) Regulations 2007 (SS) 1 2006 No1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: