Supply and Delivery of Corporate Clothing to Translink

Supply and Delivery of Corporate Clothing to Translink

Translink wishes to appoint a suitable contractor to provide workwear and structured garments to staff numbers in the region of 3 700. 

United Kingdom-Belfast: Occupational clothing, special workwear and accessories

2018/S 232-531178

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Translink
Procurement Department, 22 Great Victoria Street
Belfast
BT2 7LX
United Kingdom
E-mail: etni@translink.co.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.6)Main activity

Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

P-0456 Managed Service for the Supply and Delivery of Corporate Clothing

II.1.2)Main CPV code

18100000 – UB02

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Translink wishes to appoint a suitable contractor to provide workwear and structured garments to staff numbers in the region of 3 700. There is a unionised environment operating in around 30 main depots throughout Northern Ireland. Issue cycle frequencies are 18 months. The next roll-out will take place in May 2020. To prepare for a roll-out, the current process is for Translink’s HR Department to collect order forms from uniform coordinators at each location and log the orders onto a spreadsheet for the uniform/workwear providers. Translink is keen to move to a fully managed service where this is a direct relationship between the employee and the Contractor, with zero/minimal input or coordination required by Translink’s HR Department and Uniform Coordinators.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

18110000
18130000
18200000
18000000

II.2.3)Place of performance

NUTS code: UKN
NUTS code: UKN0

II.2.4)Description of the procurement:

Translink wishes to appoint a suitable Contractor to provide workwear and Structured Garments to staff numbers in the region of 3 700. There is a unionised environment operating in around 30 main depots throughout Northern Ireland. Issue cycle frequencies are 18 months. The next roll-out will take place in May 2020. To prepare for a roll-out, the current process is for Translink’s HR Department to collect order forms from uniform coordinators at each location and log the orders onto a spreadsheet for the uniform/workwear providers. Translink is keen to move to a fully managed service where this is a direct relationship between the employee and the Contractor, with zero/minimal input or coordination required by Translink’s HR Department and Uniform coordinators.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 45
This contract is subject to renewal: yes
Description of renewals:

The initial term of this contract will run from approximately 1.8.2019 to 30.4.2023. There will be an option to extend the contract for a period of 3 years (up to 30.4.2026). It is envisaged that a new contract will commence August 2025 for the delivery of the May 2026 roll-out.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial term of this contract will run from approximately 1.8.2019 to 30.4.2023. This includes the delivery of 2 roll outs (May 2020 and November 2021), plus ad-hoc requirements.

There will be an option to extend the contract for a period of 3 years (up to 30.4.2026) to include the delivery of 2 roll outs (May 2023 and November 2024), plus ad-hoc requirements. It is envisaged that a new contract will commence August 2025 for the delivery of the May 2026 roll-out.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 107-243349

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2019
Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/01/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/07/2019
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court Northern Ireland
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/11/2018

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