Supply and Delivery of Frozen Food

Supply and Delivery of Frozen Food

The contract is for the supply and delivery of Frozen Food to school kitchens, adult care and social care home.

United Kingdom-Matlock: Food, beverages, tobacco and related products

2015/S 221-402396

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Children’s Services, Catering Dept., Chatsworth Hall, Matlock, Derbyshire DE4 3FW
For the attention of: Jane Staley
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629535693
E-mail: jane.staley@derbyshire.gov.uk
Fax: +44 1629536507

Internet address(es):

Address of the buyer profile: www.derbyshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Derby City Council
The Council House, Corporation Street
DE1 2FS Derby
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Frozen Food.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the supply and delivery of Frozen Food to school kitchens, adult care and social care homes and some other establishments (approximately 550 in total) of Derbyshire County Council/Derby City Council. Deliveries will be required on a minimum twice weekly basis as detailed in the schedules.

II.1.6)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for the supply and delivery of Frozen Food to school kitchens, adult care and social care homes and some other establishments (approximately 550 in total) of Derbyshire County Council/Derby City Council. Deliveries will be required on a minimum twice weekly basis as detailed in the schedules.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the conditions of the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details of similar sized contract delivered, their scope, type and duration plus 3 years accounts. Details of company profile including management structure, staffing levels, methods of working, other workforce matters and the competence of the company to deliver the service required. Copies of the company health and safety records/policy, codes of practice, customer care, equal opportunities and environmental policy. Copies of the company’s public and employer’s liability and income tax exemption certificates.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EDP30

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.12.2015 – 00:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.12.2015 – 11:00

Place:

Chatsworth Hall, Matlock

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Recurrent at the end of the contract.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

I.1) Name, addresses and contact point(s)
General address of the contracting authority: County Hall, Matlock.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Michelle Smith
County Hall
DE4 3AG Matlock
UNITED KINGDOM
E-mail: michelle.smith@derbyshire.gov.uk
Telephone: +44 1629536870
Internet address: www.derbyshire.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to the relevant economic operators.
Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1). If an appeal regarding the award of the contract has not been successfully resolved the regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly. (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.11.2015

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