Supply and Delivery of Groceries to Ceredigion Council

Supply and Delivery of Groceries to Ceredigion Council

Supply and Delivery of Groceries, Bread and Frozen Food to Ceredigion Establishments.

United Kingdom-Aberystwyth: Frozen fish, fish fillets and other fish meat

2015/S 089-159786

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
For the attention of: George Ryley
SY23 3UE Aberystwyth
UNITED KINGDOM
Telephone: +44 1545570881

Internet address(es):

General address of the contracting authority: http://www.ceredigion.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0491

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Groceries, Bread and Frozen Food to Ceredigion Establishments.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various Sites within the County of Ceredigion.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Ceredigion County Council is inviting tenders for the Supply and Delivery of Groceries to Council establishments including schools and offices within the county. The Framework Agreement will be for a period of 2 years with an option to extend for a further 2 years.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=26600

II.1.6)Common procurement vocabulary (CPV)

15220000, 15240000, 15250000, 15530000, 15540000, 15550000, 15810000, 15820000, 15830000, 15840000, 15850000, 15860000, 15870000,15880000, 15890000, 15981000, 15000000, 15612000, 15613000, 15614000, 15100000, 15896000, 15897000, 15910000, 15930000, 15982000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1x Framework Agreement for the delivery of Groceries, Bread and Frozen Food.

II.2.2)Information about options

Options: yes
Description of these options: The initial agreement will run for a period of 2 years with an option to extend for a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bespoke Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. All food supplied under the agreement must be compliant with current Food Law in every respect.
2. The Public Sector has a duty of care to check food safety and hygiene in order to ensure that there is no risk to the consumer. To ensure that the utmost care is taken with our high risk customer base it will be an essential requirement that all goods supplied under this contract will be subject to an expert Third Party Food Safety Audit Inspection.
3. The successful bidder is required to provide monthly management information as detailed in the e-tender.
4. The successful bidder must be able to provide a range of products from Fairtrade or similar organisations to compliment their full range of products.
5. It is the requirement that the contractor shall permit good hygiene practices, including protection against cross contamination, between and during operation, by foodstuffs, equipment, materials, chemicals, personnel and external sources of contamination such as pests.
6. Allergens
Raw material — It is a requirement of the contract that the contractor (and their agents) should be aware of the hazards arising from contamination by food allergens and conform to the manufacturers’ purchase specification.
Steps should be taken to ensure that non-allergenic ingredients do not come into contact with allergens in subsequent handling and storage.
The contractor must notify the Council’s Catering Service Manager of any changes in the allergen status of the goods they supply.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITT: itt_46946
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

5.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.6.2015 – 12:00

Place:

Canolfan Rheidol.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:26600)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Supplier will work with the Council’s responsible officer to maximise the Community Benefits arising under this Framework Agreement including:
18.1.1 recruiting and training economically inactive persons as part of the workforce delivering the contract;
18.1.2 providing opportunities for SMEs, including social enterprises, to bid for second and third tier supply chain contracts arising out of this Framework Agreement and the Contract;
18.1.3 securing other positive outcomes likely to benefit the local community, including:
— working with local schools and colleges (for example, offering work experience/work placements);
— facilitating environmental initiatives and contributing to community regeneration schemes;
— supporting food banks within the County;
— supplying Fairtrade or similar (in the reasonable opinion of the Council) ethically sourced Products.
18.2 The Supplier will submit to the Council evidence that it has the required expertise or skills to meet these requirements.
The Key deliverable of this agreement is the support to Food Banks, and it is expected that the successful bidder will work with the Council’s responsible officer explore the possibility of maximising the Community Benefits further.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.5.2015

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