Supply and Delivery of Insignia and Name Badges for Metropolitan Police

Supply and Delivery of Insignia and Name Badges for Metropolitan Police

Lot 1 – Metal Insignia and Accoutrements; Lot 2 – Badges and Labels; Lot 3 – Epaulettes and Sliders;
Lot 4 – Personalised Sliders.

UK-London: Clothing, footwear, luggage articles and accessories

2012/S 248-410472

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metropolitan Police Service
OPR – HR Logistics, Floor 8 Empress State Building, Lillie Road, Earls Court
For the attention of: Lee Kitchen
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611578
E-mail: lee.kitchen@met.police.uk
Fax: +44 2071611403

Internet address(es):

General address of the contracting authority: www.met.police.uk

Address of the buyer profile: www.met.police.uk

Tenders or requests to participate must be sent to: Metropolitan Police Service
8th Floor West, Empress State Building, Empress Approach, Lillie Road
Contact point(s): Mr Lee Kitchen
For the attention of: Lee Kitchen
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611578
E-mail: lee.kitchen@met.police.uk
Fax: +44 2071611403

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Supply and Delivery of Insignia and Name Badges.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Uniform Services, Unit 2, 1 Mandela Way, London, SE1 5SS, UNITED KINGDOM.
In addition: Other UK police forces and emergency services delivery locations.
Delivery addresses will be stated on individual purchase orders.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 830 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The requirement will be broken down into the following 4 individual Lot categories:
Lot 1 – Metal Insignia and Accoutrements;
Lot 2 – Badges and Labels;
Lot 3 – Epaulettes and Sliders;
Lot 4 – Personalised Sliders.
The Contracting Authority intends to conclude a framework agreement for goods on behalf of itself and other UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include: the Mayors Office for Policing and Crime established in January 2012; a police authority established under section 3 of the Police Act 1996; a police authority established under section 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board, the Greater London Authority or a functional body within the meaning of the Greater London Authority Act 1999; a fire authority constituted by a combination scheme under the Fire Services Act 1947; a fire and rescue authority within the meaning of section 1 of the Fire and Rescue Services Act 2004 or constituted by a scheme under section 2 or 4 of that Act.
The framework will also be open to be accessed by the following contracting authorities.
Central Government Departments and their Agencies (a list of Executive Agencies can be found at : http://www.cabinetoffice.gov.uk/ministerial_responsibilities/executive_agencies.aspx), Non Departmental Public Bodies (NDPB’s)(a list of NDPB’s can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office which can be found at: http://www.civilservice.gov.uk/documents/pdf/public_bodies_2007.pdf); NHS Bodies (i.e. Acute Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, NHS Scotland and its organisations and Special NHS Boards in Scotland (lists of such Authorities and Trusts can be found at: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx, http://www.wales.nhs.uk/catorgs.cfm#1, http://www.show.scot.nhs.uk/organsations/index.html and http://www.show.scot.nhs.uk/organisations/special_hbs.html)) and Local Authorities (i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (the regulations) a list of such authorities can be found at: http://www.direct.gov.uk/en/DI1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG),

Options

II.1.6)Common procurement vocabulary (CPV)

18000000, 19000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Metropolitan Police Service requires the following:
Lot 1 – Metal Insignia and Accoutrements
(Including shoulder bars, medal bars, whistle and chain, stars, crowns, numerals, letters and fasteners).
Lot 2 – Badges and Labels
(Including fabric badges – for various ranks, chevrons and property labels).
Lot 3 – Epaulettes and Sliders
Lot 4 – Personalised Sliders
A breakdown of the estimated 4 year volumes for the MPS for each of the items listed within the above Lots will be included in the PQQ Response Document.
Additionally, separate 4 year volume estimates will also be included in the PQQ Response Document for other police forces and emergency services.
(All stated estimates are subject to change).
As this is the first national contract/s for the supply and delivery of insignia and name badges, for the police it is difficult to give an accurate figure, however the MOPAC/MPS have endeavoured to give reasonable estimates based on the limited and differently formatted / collated information available from police forces and emergency services.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Metal Insignia and Accoutrements

1)Short description
Lot 1 includes shoulder bars, medal bars, whistle and chain, stars, crowns, numerals, letters and fasteners.
2)Common procurement vocabulary (CPV)

18000000, 19000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Badges and Labels
1)Short description
Lot 2 includes fabric badges – for various ranks, chevrons and property labels.
2)Common procurement vocabulary (CPV)

18000000, 19000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Epaulettes and Sliders
1)Short description
2)Common procurement vocabulary (CPV)

18000000, 19000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Personalised Sliders
1)Short description
2)Common procurement vocabulary (CPV)

18000000, 19000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantee may be required in appropriate circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form required but each supplier will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Registration of your company details, free of charge, is required at
http://www.bluelight.gov.uk/mps in order to participate in this procurement.

The supplier guide will give all the necessary information needed to register and how to respond to the Notice.
Please advise expression of interest and respond to the PQQ via the Bluelight portal.
Please refer to Bluelight reference: QTLE-8ZJL8Q.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk.

Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk.

Minimum level(s) of standards possibly required:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 12: and maximum number 20
Objective criteria for choosing the limited number of candidates: Responses to each of the questions in the PQQ must be provided to ensure a compliant submission.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SS2/12/31
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Mayor’s Office for Policing and Crime
Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 2071611578
Fax: +44 2071611403

Body responsible for mediation procedures

The Mayor’s Office for Policing and Crime
Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 2071611578
Fax: +44 2071611403

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Mayor’s Office for Policing and Crime
Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 2071611578
Fax: +44 2071611403

VI.5)Date of dispatch of this notice:20.12.2012

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