Supply and Delivery of Musical Instruments to the Ministry of Defence

Supply and Delivery of Musical Instruments to the Ministry of Defence

The Supply and Delivery of Musical Instruments, Related Supplies and Services, Associated Repairs and the Supply of Sheet Music.

United Kingdom-Glasgow: Musical instruments and parts

2019/S 065-150772

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, Other
Head Office Corporate Services 1C, Kentigern House, Room 2.1.02, 65 Brown Street
Glasgow
G2 8EX
United Kingdom
Contact person: Susan Masson
Telephone: +44 1412242527
E-mail: susan.masson664@mod.gov.uk
NUTS code: UK
Internet address(es):Main address: www.mod.gov.uk
I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply and Delivery of Musical Instruments, Related Supplies and Services, Associated Repairs and the Supply of Sheet Music

Reference number: 700005418

II.1.2)Main CPV code

37300000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Supply and Delivery of Musical Instruments, Related Supplies and Services, Associated Repairs and the Supply of Sheet Music

II.1.5)Estimated total value

Value excluding VAT: 5 268 196.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Percussion Instruments

Lot No: A

II.2.2)Additional CPV code(s)

37000000
37310000
37320000
37322000
37521000
37316000
37321500
37316500
37316100
37300000
37321000
37321600

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Percussion Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (Year 4) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Woodwind Instruments

Lot No: B

II.2.2)Additional CPV code(s)

37000000
37310000
37320000
37321000
37521000
37300000
37321600
37322000
37314320
37314400
37314200
37314100
37312400

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Woodwind Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (Year 4) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Brass Instruments

Lot No: C

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37320000
37321000
37322000
37521000
37314310
37312100
37312200
37312300
37321600

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Brass Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Ceremonial Brass Instruments

Lot No: D

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37320000
37321000
37321600
37322000
37521000
37312600

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Ceremonial Brass Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (Year 4) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fretted/Electric Instruments

Lot No: E

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37315000
37320000
37321000
37321600
37322000
37521000
37313400
37313900
37313600
37313300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Fretted/Electric Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (Year 4) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Orchestral String Instruments

Lot No: F

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37320000
37321000
37321600
37322000
37521000
37313400
37313500

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Orchestral String Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (Year 4) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Electric and Acoustic Keyboards

Lot No: G

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37315000
37320000
37321000
37521000
37311100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Electric and Acoustic Keyboards, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (Year 4) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Recording, Sound Engineering, Provision of Technical Support, Maintenance and Repairs

Lot No: H

II.2.2)Additional CPV code(s)

50860000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Recording, Sound Engineering, Provision of Technical Support, Maintenance and Repairs, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Stage Lighting, Engineering Equipment, Technical Support, Maintenance and Repairs

Lot No: I

II.2.2)Additional CPV code(s)

50860000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Stage Lighting, Engineering Equipment, Technical Support, Maintenance and Repairs, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Related Miscellaneous Supplies

Lot No: J

II.2.2)Additional CPV code(s)

37000000
37320000
37321000
37321700

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Musical Instrument Related Miscellaneous Supplies, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Repair, Maintenance and Servicing

Lot No: K

II.2.2)Additional CPV code(s)

50860000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Repair, Maintenance and Servicing of Musical Instruments, Accessories and Consumables

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sheet Music

Lot No: L

II.2.2)Additional CPV code(s)

22114400

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Sheet Music

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Army School of Ceremonial

Lot No: M

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37320000
37321000
37321600
37322000
37316500
37316100
37314320
37314400
37312600
37321700

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Musical Instruments for the Army School of Ceremonial

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Army School of Bagpipe Music

Lot No: N

II.2.2)Additional CPV code(s)

37314500
37000000
37300000
37310000
37320000
37321000
37321600
37322000
37316500
37312600

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Supply and Delivery of Musical Instruments for the Army School of Bagpipe Music

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Service Schools

Lot No: O

II.2.2)Additional CPV code(s)

37000000
37300000
37310000
37320000
37321000
37322000
37521000
37316500
37312000
37314500

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UK
Main site or place of performance:

Scotland, United Kingdom

II.2.4)Description of the procurement:

The supply and delivery of musical instrument to the Service Schools

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option period (4 year) then contractual re-let

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to undertake option year 4 if warranted.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/05/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/05/2019
Local time: 10:00
Place:

Kentigern House

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2022/2023

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

If it is your intention to submit a Tender for this requirement, then it is mandatory to inform the MOD Commercial Branch by sending an email to susan.masson664@mod.gov.uk by 15.4.2019, confirming your intention. GO Reference: GO-2019328-DCB-14629840

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C, Other
Head Office Corporate Services 1c, Kentigern House, Room 2.1.02, 65 Brown Street
Glasgow
G2 8EX
United Kingdom
Telephone: +44 1412242527
E-mail: susan.masson665@mod.gov.uk

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C, Other
Glasgow
G2 8EX
United Kingdom
Telephone: +44 1412242527
E-mail: susan.masson664@mod.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, C&C, Other
Glasgow
United Kingdom
Telephone: +44 1412242527
E-mail: susan.masson664@mod.gov.uk

VI.5)Date of dispatch of this notice:

28/03/2019

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