Supply and Delivery of Office Furniture to Scottish Police Authority

Supply and Delivery of Office Furniture to Scottish Police Authority

The Scottish Police Authority is seeking to create a multi-supplier Framework Agreement for office furniture.

United Kingdom-Glasgow: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2018/S 176-398598

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
Telephone: +44 1786896463
E-mail: charlotte.reid@scotland.pnn.police.uk
NUTS code: UKM82

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PROC710 – Supply, Delivery and Installation of Office Furniture (Framework Agreement)

Reference number: PROC 710

II.1.2)Main CPV code

39000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Scottish Police Authority (known as “the Authority”) has a contract in place for the supply, delivery and installation of office furniture and associated equipment which is due to expire on the 6.10.2018. The Authority is required to re-tender this opportunity with a suitably experienced and competent Contractor.

The Authority is seeking to create a Multi-supplier Framework Agreement. This Framework Agreement shall be divided into two (2) individual Lots.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Supply, Delivery and Installation of Office Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39000000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

2 French Street, Dalmarnock, Glasgow, G40 4EH

II.2.4)Description of the procurement:

Lot 1: Supply, Delivery and Installation of Office Furniture.

It is the intention of the Authority to appoint one (1) Contractor to Lot 1.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Renewal due in three (3) years OR four (4) years if optional extension is activated.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply, Delivery and Installation of Recycled/Refurbished Office Furniture

Lot No: 2

II.2.2)Additional CPV code(s)

39000000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

2 French Street, Dalmarnock,Glasgow, G40 4EH

II.2.4)Description of the procurement:

Lot 2: Supply, Delivery and Installation of Recycled/Refurbished Office Furniture.

It is the intention of the Authority to appoint three (3) Contractors to Lot 2.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Due for renewal in three (3) years OR four (4) years if optional extension is activated.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract/Framework, indicated below:

Insurances:

Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

Public Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.

Product Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.

Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

Financial Standing:

The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a Credit Safe Report.

Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the supplier’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date – failure to do so will result in rejection of your submission. Important note: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a bankers reference if successful.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the supply, delivery and installation of office furniture (Framework Agreement).

Two (2) examples of the provision of similar goods/services/works may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.

If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

Tenderers may also be required to provide:

Technical Skills

A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance.

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.

Technical Resources.

A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance.

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.

Technical Confirmation.

If available, copies of completion certificates or customers’ written declaration which validates the examples you have provided.

Guidance.

If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As per Contract Notice Document which can be found within the attachments area via Public Contract Scotland Tender, not enough characters available to provide full detail via PCS.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 15/04/2019

IV.2.7)Conditions for opening of tenders

Date: 15/10/2018
Local time: 12:00
Place:

Police Scotland 2 French Street Dalmarnock Glasgow G40 4EH

Information about authorised persons and opening procedure:

Via Public Contract Scotland Tender (PCS-T)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Renewal due in three (3) years OR four (4) years if optional extension is activated.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Full details can be found within the Contract Notice document within the attachments area via Public Contract Scotland Tender. Not enough characters available to provide full detail via PCS.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Certificates for Completion

Tenderers are required to complete and submit the following certificates to ensure a compliant bid:

— Appendix A: Form of Tender,

— Appendix B: No Collusions Certificate,

— Appendix C: Declaration of Non-Involvement in Serious Organised Crime,

— Appendix D: Equality and Diversity,

— Appendix E: Form of Confidentiality Undertaking.

Quality Control Requirements.

Quality Assurance/Health and Safety Requirements.

Environmental Management Standards Requirements.

Business Continuity and Disaster Recovery.

Assessment of Employment Status.

Subcontractor Detail.

Data Protection.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11476. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

Targeted recruitment and training (providing employment and training opportunities/Apprenticeships)

SME and social enterprise development.

Community engagement.

As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:557083)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
Telephone: +44 1786896463Internet address: http://www.spa.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/09/2018

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