Supply and Delivery of Printed Books

Supply and Delivery of Printed Books

Strathclyde Joint Police Board.

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Strathclyde Joint Police Board

173 Pitt Street,

Glasgow

G2 4JS

UK

Corporate Procurement Department

+44 01415326313

procurementtenders@strathclyde.pnn.police.uk

+44 01415326907
http://www.strathclyde.police.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Supply and Delivery of Printed Books

2.2

Description of the goods or services required

This Contract is for the Supply and Delivery of Printed Books. Delivery wil be require to be made to Strathclyde Police, Transport & Logistics Department, MRC2, 91 Meiklewood Road, Glasgow, G51 4DU as and when required through the period of the Contract. Tenderers are advised that should there be a review of Scottish Policing the delivery location specified may change but at this time no further details are available.

Items and approximate quantities required;

Item 1 – Production Book 1:11:1

Full Case Bound book

Pages – 100 Leaves plus additional printed page inside front cover with Strathclyde Police Logo.

Printing – Printed black ink on both sides

Pages numbered 001 to 100 on top right hand corner.

Paper – Minimum 100gsm light grey colour ledger paper.

Binding – Folded, gathered, trimmed and sewn into books fully bound in black rexine or equivalent.

Foil lettered – On Spine: 1:11:1

On Front: Production Book.

Finished Page Size – 306 x 300 mm +/- 25mm (landscape).

Item 2 – Safe Deposit Book 1:42:1. Full Case Bound Book

Pages – 100 Leaves plus additional printed page inside front cover with Strathclyde Police Logo.

Printing Printed black ink on both sides

Paper Minimum 100gsm light grey colour ledger paper

Binding Folded, gathered, trimmed and sewn into books fully bound in black rexine or equivalent

Foil Lettering On Spine: 1: 42: 1

On Front: Safe Deposit

Finished Page Size 297 x 210mm +/- 20mm (Portrait).

Item 3 – Productions, Money, Drugs and Valuables Audit Book 1:42:2

Full case bound book

Pages – 100 Leaves plus additional printed page inside front cover with Strathclyde Police Logo.

Printing – Printed black ink on both sides

Paper – Minimum 100gsm light grey colour ledger paper

Binding – Folded, gathered, trimmed and sewn in books fully bound in black rexine or equivalent

Foil Lettering – On Spine: 1: 42: 2. On Front: Production Money Drugs and Valuables Audit Book

Finished Page Size 297 x 210mm +/- 20mm (Portrait).

Item 4 – Time and Duty Book 1:17:5 – Quarter flush bound book with hard strawboard covers.

Pages – 200 Leaves plus additional printed page inside front cover with Strathclyde Police Logo on one side and instruction leaf on reverse.

Printing – Printed black ink on both sides

Label/printing of ‘Time and Duty Book 1:17:5’ on front cover.

Paper – Minimum 90gsm white bonded paper

Binding – Wire stobbed at left hand side into books, ¼ flush bound with black taped spine with black minimum 1900gsm grey strawboard or equivalent front and back cover.

Finished Book Size 297 x 210 mm +/- 20mm (Portrait).

Item 5 – Vehicle Journey Record Book 4:10:1 – Quarter flush bound book with hard strawboard covers.

Pages – 100 Leaves plus additional printed ‘instruction leaflet’ inside front cover with Strathclyde Police Logo on one side, and instruction leaf on reverse.

Printing and Paper – Printed black ink on 2 sides minimum 90gsm white bonded paper. Perforated at left hand side for tear off.

Instruction leaflet printed black two sides minimum 120gsm white bonded paper. Unperforated.

Front cover printed/label ‘Vehicle Journey Record Book’, ‘4:10:1’ and range of sequential numbers contained within book.

Binding – Wire stobbed at left hand side into books. ¼ flush bound with black taped spine with minimum 1900 gsm grey strawboard or equivalent rigid front and back cover.

Numbering – Sequentially numbered at top right hand corner (minimum 6 digit)

Finished Book Size 210 x 297mm +/- 20mm (Landscape).

Item 6 – Found Property Book 1:12:2. Four part NCR book, Quarter flush bound book with hard strawboard covers.

Pages – Books of 50 quadruplicate sets, two forms to each page

Printing and paper 1st part: ‘receipt’ printed black ink 2 sides on NCR CB60 pink paper. Perforated one horizontal, one vertical. 2nd part: ‘storage’ printed black ink 1 side on CFB70 white paper. Fastened (unperforated). 3rd part: ‘storage’ printed black ink 1 side on CFB70 white paper. Perforated one horizontal, one vertical.

4th part: ‘found property’ printed black ink 2 sides on CF170 chamois board. Perforated one horizontal, two vertical.

Parts 1-3 are short sheets sequentially numbered in two positions (one per tear off) minimum 6 characters (tear off area approx 168mm wide)

Part 4 is longer at right hand side. Perforated 2 vertical, one horizontal (tear off area approx 195mm wide). Sequentially numbered in 4 positions.

Drilled at right hand side, 2 positions. Please see ITT for diagram.

Front cover to include printed label including book title and range of sequential numbers contained within book. Label to be suitable for completion with a permanent marker. Rear of front cover to contain instructions sheet.

Binding – Wire stobbed at left hand side, collated and made up into books of 50 quadruplicate sets. ¼ flush bound, with black minimum 1900 gsm grey strawboard or equivalent rigid front and back cover.

Finished Book Size 254 x 216 mm +/- 20mm (Portrait).

Item 7 – Police Surgeon’s Examination Book 1:38:1. Two part NCR book with manilla front and back covers.

Pages – Books of 100 duplicate sets

Printing – Printed black ink one side, copies alike. Front cover printed ‘Surgeon’s Examination Book’, ‘1:38:1’ and instructions.

Paper – 1st Part: NCR CB60 pink paper. Perforated at left hand side

2nd Part: NCR CF70 white paper. Fastened (unperforated)

Binding – Wire stobbed at left hand side into books of 100 duplicate sets. Buff manilla minimum 225gsm front and back covers. Back cover extended to form hinged writing board which must be one complete piece. Taped black spine.

Numbering – Page numbered at top right hand corner 001 – 100 each book

Finished Book Size 297 x 210mm +/- 20mm (Portrait).

Item 8 – Police Surgeon’s Claim for Payment 1:38:2. Three part NCR books with manilla front and back covers.

Pages – Books of 100 triplicate sets

Printing – Printed black ink one side, copies alike. Front cover printed 2 sides. Outside printed ‘Police Surgeon’s Claim for Payment’, ‘1:38:2’ and range of sequential numbers contained within each book.

Paper – 1st part: NCR CB60 pink paper. Perforated vertical at left hand side. 2nd part: NCR CFB70 blue paper. Perforated vertical at left hand side. 3rd part: NCR CF70 white paper. Fastened (unperforated)

Binding – Wire stobbed at left hand side into books of 100 triplicate sets. Buff manilla minimum 225gsm front and back covers. Front cover printed black ink 2 sides. Back cover extended to form hinged writing board which must be one complete piece. Taped black spine.

Numbering – Sequentially numbered at top right hand corner, minimum 6 digits.

Size – 297 x 210mm +/- 20mm (Portrait).

Item 9 – HO/RT1 4:6:1 – Two part NCR book with manilla front and back covers.

Pages – Books of 50 duplicate sets

Printing – Printed black ink, two sided copies alike. Front Cover printed ‘HO/RT 1’, ‘4:6:1’ and instructions on reverse.

Paper – 1st Part: NCR CB70 white paper. Perforated at head for tear off

2nd Part: NCR CF70 yellow paper. Perforated at head for tear off

Binding – Wire stobbed at head into books of 50 duplicate sets. Buff manilla minimum 225gsm front and back covers. Printed black ink on both sides of front and rear cover. Back cover extended to form hinged writing board from foot which must be one complete piece. Taped black spine.

Size – 148 x 105mm +/- 10mm (Portrait).

Item 10 – HO/RT2 4:6:2. Two part NCR book with manilla back cover.

Pages – Books of 150 duplicate sets

Printing – Printed black ink, one side, copies alike

Paper – 1st Part: NCR CB70 white paper. 2nd Part: NCR CF70 yellow paper.

Binding – Glued head into pads of 150 duplicate sets. Drilled 2 holes centred at left hand side. Buff manilla minimum 225gsm back cover extended to form hinged writing board from foot which must be one complete piece. Printed writing board black one side only.

Size – 210 x 297mm +/- 20mm (Portrait).

Item 11 – Found Dog Register 5:6:2. Two part NCR books with manilla front and back cover.

Pages – Books of 100 duplicate sets

Printing – Printed black one side only. Front cover printed 2 sides, outside printed ‘Found Dog Register’, ‘5:6:2’

Paper – 1st Part: NCR CB70 Pink Paper. Perforated one horizontal one vertical. 2nd Part: NCR CB70 White Paper. Fastened (unperforated)

Binding – Wire stobbed at left hand side into books of 100 duplicate sets. Buff manilla minimum 225gsm front and back cover. Back cover extended to form hinged writing board from side which must be one complete piece. Taped black spine.

Size – 150 x 225mm +/- 20mm (Landscape).

Item 12 – Official Receipts Book 8:1:1 – Two part NCR books with manilla front and back covers, two forms to each page.

Pages – Books of 100 duplicate sets

Printing – Printed black ink one side, copies alike

Front cover printed ‘Official Receipts Book’, ‘8:1:1’ and range of sequential numbers contained within each book

Paper – 1st Part: NCR CB60 pink paper. Perforated one horizontal one vertical. 2nd Part: NCR CF70 green paper. Fastened (unperforated)

Binding – Wire stobbed at left hand side into books of 100 duplicate sets. Front and back cover buff manilla minimum 225gsm. Back cover extended to form hinged writing board from side which must be one complete piece. Taped black spine.

Numbering – Sequentially numbered 7 digits.

Size – 210 x 150mm +/- 20mm (Portrait).

Item 13 – Confirmation of Loss Book 1:12:1. Three part NCR book, with manilla front and back covers, two forms to each page.

Pages – Books of 75 triplicate sets, 2 forms to each page

Printing – Black ink, one side, copies alike.

Front cover printed two sided: ‘Confirmation of Loss Book’, ‘1:12:1’. Rear cover extended to form hinged writing board from side.

Paper – 1st Part: NCR CB 60 pink paper. Perforated one horizontal, one vertical. 2nd Part: NCR CFB 70 blue paper. Fastened (unperforated)

3rd Part: NCR CF 170 white board. Perforated one horizontal, one vertical

Binding – wire stobbed at left hand side into books of 75 triplicate sets. Buff manilla minimum 225gsm front and back covers. Back cover extended to form hinged writing board from side which must be one complete piece. Taped black spine.

Finished Size – 254 x 205 mm +/- 20mm (portrait).

 

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=227553.

2.3

Notice Coding and Classification

349999 other Stationery

150 … Glasgow & Strathclyde

2.4

Total quantity or scope of tender

The contract period is 1 August 2012 – 31 July 2014.

Estimated quantities for the contract period are;

Item 1 Production Book 1:11:1 – 700

Item 2 Safe Deposit Book 1:42:1 – 600

Item 3 Production Money, Drugs and Valuables Audit Book 1:42:2 – 700

Item 4 Time and Duty Book 1:17:5 – 50

Item 5 Vehicle Journey Record Book 4:10:1 – 720

Item 6 Found Property Book 1:12:2 – 700

Item 7 Police Surgeon’s Examination Book 1:38:1 – 200

Item 8 Police Surgeon’s Claim for Payment 1:38:2 – 60

Item 9 Police Form HO/RT1 4:6:1 – 1500

Item 10 Police Form HO/RT2 4:6:2 – 250

Item 11 Found Dog register 5:6:2 – 1000

Item 12 Official Receipts Book 8:1:1 – 100

Item 13 Confirmation of Loss Book 1:12:1 – 100

Estimated value excluding VAT: 33 600 GBP

3 Conditions for Participation

3.1

Minimum standards and qualification required

The minimum standard of economic/financial standing required of Tenderers for this Contract is an average annual turnover of 100 000 GBP.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

12/012

4.3

Time Limits


13-06-2012  Time  12:00

b) Time-limit for obtaining documentation

c) Estimated award date  09-07-2012

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Any contract arising from this Tender will be governed by the Law of Scotland. Tenderers are asked to note draft legislation (The Police and Fire Reform (Scotland) Bill) is currently before the Scottish Parliament that is intended to create a Police Service of Scotland and a single Scottish Police Authority which will replace the current 8 Scottish Police Forces and Authorities and the Scottish Police Services Authority. The current timescale for the establishment of the new Force and Authority is 1 April 2013. As currently drafted the legislation anticipates that any rights or obligations which an existing Police Authority has or may have under a contractual arrangement or other agreement will transfer to the Scottish Police Authority. Notwithstanding any statutory transfer order, there will be reserved the right to the Police Authority in the case of a Contract awarded to assign or novate their interests in such a Contract to a new Scottish Police Authority. Electronic copies (e-mail, disk etc) of the ITT documentation will not be available. Award criteria as stated in the ITT. Applications for ITT documents must be made in writing to the Corporate Procurement Department at the postal address or email address detailed in this notice. it is the intention of the Police Authority to award any Contract following upon this exercise to a single Contractor.

(SC Ref:227553)

5.2

Additional Documentation

5.3

Publication date of this notice

22-05-2012

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