Supply and Delivery of Tractors

Supply and Delivery of Tractors

Supply and Delivery of up to 7 no. Agricultural/Grounds Maintenance Tractors.

United Kingdom-Huddersfield: Tractors

2015/S 192-347216

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Kirklees, Transport Services
Vine Street
Contact point(s): UKE43 — Calderdale, Kirklees and Wakefield
For the attention of: Darren Fletcher
HD1 6NT Huddersfield
UNITED KINGDOM
Telephone: +44 1484221000
E-mail: darren.fletcher@kirklees.gov.uk

Internet address(es):

General address of the contracting authority: https://www.kirklees.gov.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The Council of the Borough of Kirklees
Procurement, First Floor North, Civic Centre III, Market Street
For the attention of: Tender Opening Officer
HD1 2EY Huddersfield
UNITED KINGDOM
E-mail: procurement@kirklees.gov.uk
Internet address: https://www.yortender.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KMCTS-035 — The Supply and Delivery of up to 7 no. Agricultural/Grounds Maintenance Tractors.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tractors. The supply and delivery of up to 7 no. agricultural/grounds maintenance tractors, in accordance with specification. Vehicles are to be delivered to site at Huddersfield, West Yorkshire, as and when required. The Tender Documents can be accessed from the address as set out in Section I.1).

II.1.6)Common procurement vocabulary (CPV)

16700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply and delivery of up to 7 no. agricultural/grounds maintenance tractors, in accordance with the specification. Vehicles are to be delivered to site at Huddersfield, West Yorkshire.
Estimated value excluding VAT: 315 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require parent or ultimate holding company guarantees and/or performance bond on its standard terms.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to be made in accordance with Clause 6 of the Conditions of Contract contained within the published Tender Documents, including payments within 30 days of receipt of a valid invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require such economic operators to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability. If a tender application is made by a group of separate legal entities, then said application must also be signed by all members of the group and supporting information must be submitted as part of the application clearly defining the roles of all members and providing the information that the Tender Documents ask for, regarding each member. Also, in the case of a group application, tenderers are required to state clearly in a written statement to be signed and submitted with their other tender submissions confirming that the group will:
(i) undertake joint and several liability in relation to any agreement to be entered into concerning the Council’s requirements mentioned in the Capability Questionnaire; or
(ii) include 1 member that will take primary liability for the group; or
(iii) form a Company that is guaranteed without limitation by each member of the group.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Tender Documents published at the same time as this notice.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 and 59 to 61 of Directive 2014/24/EU and Regulations 57 and 59 to 61 of the Public Contract Regulations 2015, and as set out in the Capability Questionnaire available from the address as set out in Section (I.1) of this notice, the Contracting Authority reserves the right to refuse any applicant’s application and to exclude its tender from the evaluation in any of the circumstances as follows:
(i) in the event the completed Capability Questionnaire, supporting information and/or any other tender submissions are incomplete, inaccurate or misleading or otherwise not submitted in accordance with the requirements set out in this Capability Questionnaire or any of the other Tender Documents; and/or;
(ii) for any reason specified in Regulation 57 (Exclusion Grounds) of the Public Contracts Regulations 2015, which requires or permits the Council not to select or to treat any Applicant as an ineligible economic operator; and/or
(iii) Tenderers scoring ‘Fail’ in the Capability Questionnaire will not be selected for consideration of their tender submission.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants must complete Section 5 ‘Economic and Financial Standing’ and Section 7B ‘Insurance’ Sections of the Capability Questionnaire contained within the Tender Documents.
Minimum level(s) of standards possibly required: Responses to Section 5 ‘Economic and Financial Standing’ — All Applicants must supply one of the following in order to demonstrate economic/ financial standing as required under Section 5 of the Capability Questionnaire:
(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Failure to supply any one of either (a) to (d) may result in exclusion. Any answers which leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the Contract) that it would be inappropriate to select the Applicant on this occasion will result in exclusion.
If you have indicated that your parent or holding company is prepared to guarantee the performance of your Company, the information provided in response to 5.3 will be used in the financial assessment of the Applicant.
Responses to Section 7B ‘Insurance’ information — Further to Section B1 of the Capability Questionnaire, all Tenderers must self-certify whether they have, or can commit to obtain, prior to commencement of the contract, that their insurance cover meets the minimum insurance requirements: Employer’s Liability Indemnity = 10 000 000 GBP; or Public/Products Liability Indemnity = 10 000 000 GBP for any 1 occurrence or series of occurrences arising out of one event and unlimited in any 1 year. If a Tenderer does not self-certify (failure to indicate ‘Yes’ to B1) whether they already have, or can commit to obtain, prior to the commencement at no extra cost to the Council, the above minimum insurance requirements, this will result in exclusion.
Tenderers scoring ‘Fail’ in the Capability Questionnaire will Not be selected for consideration of their tender submission.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants must complete Section 6 ‘Technical and Professional Ability’ and Section 7A ‘References’ of the Capability Questionnaire contained within the Tender Documents published at the same time as this notice.
Minimum level(s) of standards possibly required:
Applicants must demonstrate that they have carried out similar Contracts within the last 3 years. Responses to Section 6 ‘Technical and Professional Ability’ Section will be scored as follows:
— Excellent examples provided (matching client requirement) = Pass;
— Poor examples provided = Fail.
Responses to section 7A ‘References’ will be scored as follows:
— 1, 2 or 3 relevant examples provided (closely matching client requirement) = Pass;
— Unacceptable examples provided or no relevant examples = Fail.
If the Council receives no references, or if any information obtained from referees leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Supplier’s ability to properly perform the contract) that it would be inappropriate to select the Supplier on this occasion, then the Council reserves the right to exclude the Supplier.
Tenderers scoring ‘Fail’ in the Capability Questionnaire will not be selected for consideration of their tender submission.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

YORTender Reference: A2KD-PQE1QG

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 40-068191 of 26.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.10.2015 – 12:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

Time and place to be arranged.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Corporate Procurement and Audit.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender (60 % Price; 40 % Quality) in accordance with the criteria set out in Part D (i.e. Tender Evaluation and Award Criteria) of the Information and Instructions to Tenderers documents published at the same time as this notice. The Tender Documents are available from the address as set out in Section (I.1) of this notice.
Electronic ordering and payment will be used, and electronic invoicing will be accepted.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=144177284

GO Reference: GO-2015929-PRO-7127838.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the Contract is communicated to tenderers. If an appeal regarding the award of the Contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2015

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