Supply and delivery of vehicle lubricants

Supply and delivery of vehicle lubricants

Greater Manchester Police Authority.

UK-Manchester: petroleum products, fuel, electricity and other sources of energy

2012/S 98-163365

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Greater Manchester Police Authority
Procurement Unit, Openshaw Complex, Lawton Street, Openshaw
For the attention of: Mr Tony Maher
M11 2NS Manchester
UNITED KINGDOM
Telephone: +44 1618561140
E-mail: tony.maher@gmp.police.uk
Fax: +44 1618561115

Internet address(es):

General address of the contracting authority: www.gmp.police.uk

Further information can be obtained from: See Annex 1

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See Annex 1

Tenders or requests to participate must be sent to: How to obtain tender documents
Suppliers/Contractors wishing to express an interest in this tender opportunity, and obtain tender documentation, should go to www.bluelight.gov.uk/opportunities, and enter the following reference number in the search criteria “Contains:” box: QTLE-8LQJ7H then click on the tender opportunity Title and select the “Login and Register Interest” button, and enter their username and password. If not already registered on the Bluelight ProContract eTendering system, suppliers/contractors will need to do so by going to www.bluelight.gov.uk and clicking on the “Register Company” link in the Supplier menu, and filling in the company registration form. It is free to register on the system and there are no subscription charges or additional costs for using the system. Once the registration has been processed (which can take up to 48 hours), 2 separate e-mails containing the username and password will be sent to the e-mail address registered with. Suppliers/Contractors will need to return to the tender opportunity, to express their interest electronically. If the tender documents have already been published, suppliers/contractors will be able to access them by going to www.bluelight.gov.uk and selecting “Supplier Login”. If the tender documents are not yet published suppliers/contractors who have expressed an interest will be notified via e-mail when the documents are available

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and delivery of vehicle lubricants.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK mainland including offshore islands. Initially delivery is intended for various participating Police Forces and NHS Trusts and Ambulance Trusts across England, Scotland, Wales, and Northern Ireland. Each Police Force and Ambulance Trust may have multi-site delivery points, as may other users of the framework.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 500 000 and 4 500 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Greater Manchester Police Authority is leading on the framework, acting on behalf of other UK Police Forces and NHS Ambulance Trusts in England, Scotland, Wales and Northern Ireland for the supply of vehicle lubricants to various delivery locations of each of the participating organisations. However, it is intended that the contract would be open for use by all other Public Service Bodies, whom have a similar requirement, at the discretion of the Greater Manchester Police Authority.
This procurement is being undertaken by GMPA and the resulting framework agreement, as well as the above organisations, will be open for the following:
Police Forces Association Of Chief Police Officers (ACPO) Avon & Somerset Constabulary, Merseyside Police, British Transport Police, Metropolitan Police, Bedfordshire Police, Ministry of Defence Police, Cambridgeshire Constabulary, Norfolk Constabulary, Central Scotland Police, North Wales Police,
Cheshire Constabulary, North Yorkshire Police, City of London Police, Northamptonshire Police, Civil Nuclear.
Constabulary (formerly UKAEA). Northumbria Police, Cleveland Constabulary, Northern Constabulary, Cumbria.
Constabulary, Northern Ireland Police, Derbyshire Constabulary, Nottinghamshire Police, Devon & Cornwall Constabulary, NPIA, Dorset Police, RAF Police, Dumfries and Galloway Constabulary, Scottish Police Services Authority, Durham Constabulary, South Wales Constabulary, Dyfed Powys Police, South Yorkshire Police, Essex Police, Staffordshire Police, Fife Constabulary, Strathclyde Police, Gloucestershire Constabulary, Suffolk Constabulary, Grampian Police Surrey Police, Sussex Police, Gwent Police, Tayside Police, Guernsey Police, Thames Valley Police, Hampshire Constabulary, Warwickshire Police,
Hertfordshire Constabulary, West Mercia Police, Humberside Police, West Midlands Police, Jersey Police, West.
Yorkshire Constabulary, Kent Police, Wiltshire Constabulary, Lancashire Police, Leicestershire Constabulary, Lincolnshire Police, Lothian & Borders Police.
II.1.6)Common procurement vocabulary (CPV)

09000000, 09210000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The anticipated expenditure throughout the duration of this arrangement, over a five year period, is stated below, however no values or quantities can be guaranteed.
Estimated value excluding VAT:
Range: between 2 500 000 and 4 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The framework which is currently envisaged will commence on 1.10.2012, will initially run for a fixed term of 2 years, after which options will exist to extend the arrangement for a further period of up to 2 years, at the discretion of the Greater Manchester Police Authority.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.10.2012. Completion 30.9.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As stated in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
As stated in the tender document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As stated in the tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As stated in the tender document.
Minimum level(s) of standards possibly required: A liability clause is included in the Framework terms and conditions whereby the successful tenderer will be held responsible for all costs associated with an engine / engine component failure in the event that a lubricant is provided that does not meet the vehicle manufacturers specification. The clause will also extend to cover the associated costs of independent / other testing to evidence where lubricant(s) provided do not conform to the specification.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
As stated in the tender document.
Minimum level(s) of standards possibly required:
As stated in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
0300
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.7.2012 – 23:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.7.2012 – 23:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 9.7.2012 – 09:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Finance Director or their delegated member.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 9 months prior to the re-award of contract.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The UK Government seeks value for money through the aggregation of vehicle lubricants for the contracting authorities; therefore the objective of this exercise is to put in a place a Pan Government Collaborative Framework with a single source provider, for vehicle lubricants that are based on lubricants primarily used by the UK Police Forces and NHS Trusts and Ambulance Trusts. Other greases and lubricants may also be purchased through these arrangements. The Greater Manchester Police Authority in collaboration with all UK Police Forces, NHS Trusts and Ambulance Trusts is putting a Pan Government Collaborative Framework which is fir use by all UK contracting authorities including but not limited to Government Departments and their Agencies and Non Departmental Public Bodies, NHS Bodies, Local Authorities, Fire Authorities and Educational Establishments who need to purchase vehicle lubricants of the types specified in the tender document. NB tenderers should note that an intention of this framework is to provide all participating organisations with identically priced products, irrespective of the their size or spend. Smaller sized Public Authorities should be able to purchase at the same price as larger sized Public Authorities and benefit from the same economies of scale, therefore NO delivery charges or minimum order quantities will be accepted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Greater Manchester Police
Assistant Branch Head (Procurement), Openshaw Complex, Lawton Street, Openshaw
M11 2NS Manchester
UNITED KINGDOM
E-mail: procurement@gmp.police.uk
Telephone: +44 1618561140
Fax: +44 1618561115

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.5.2012

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