Supply and Distribution of Groceries in Scotland

Supply and Distribution of Groceries in Scotland

This framework is for the Supply and Distribution of Groceries and Provisions for the period of 1.5.2016 until 30.4.2020.

United Kingdom-Paisley: Assorted dairy products

2015/S 186-336789

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
Renfrewshire House, Cotton Street
Contact point(s): Corporate Team
PA1 1AR Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: facilities@scotland-excel.org.uk
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Tayside Contracts (further details will be provided in the tender document)

Scotland Excel Associate members (list available at http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Distribution of Groceries and Provisions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 32

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 120 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This framework is for the Supply and Distribution of Groceries and Provisions for the period of 1.5.2016 until 30.4.2020.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 4821 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

15550000, 15890000, 15312310, 15982000, 15540000, 15542000, 15542200, 15543000, 15543200, 15543300, 15551300, 15551310, 03142500,15530000, 15545000, 15431200, 15612400, 15612500, 15841300, 15840000, 15821200, 15820000, 03211000, 15240000, 15241000, 15110000,15331410, 15331480, 15860000, 15861200, 15871200, 15870000, 15871260, 15511210, 15626000, 15833100, 15893200, 15332410, 15612130,15612190, 15893300, 15411110, 15411100, 15850000, 15871279, 15332290, 15332200, 15871273, 15894600, 15331428, 15871000, 15872000,15312300, 15332000, 15332310, 15842000, 15842300, 15320000, 15321000, 15321700, 15321800, 15981000, 15981100, 15981200, 15981400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This framework is for the Supply and Distribution of Groceries and Provisions for the period of 1.5.2016 to 30.4.2020, subject to satisfactory performance and customer satisfaction. This framework will be divided into lots. Tenderers are invited to offer for any or all lots.
Estimated value excluding VAT: 120 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Dairy and Chilled

1)Short description

Supply and Distribution of Dairy and Chilled products.

2)Common procurement vocabulary (CPV)

15550000, 15540000, 15542000, 15542200, 15543000, 15543200, 15543300, 15551300, 15551310, 03142500, 15530000, 15545000, 15431200,15894600

3)Quantity or scope

Butter, Cheese, Eggs, Sandwich Fillings and Yoghurt.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Dried Goods and Ambient Products

1)Short description

Supply and Distribution of Dried Goods and Ambient Products.

2)Common procurement vocabulary (CPV)

15612400, 15612500, 15841300, 15840000, 15821200, 15820000, 03211000, 15240000, 15241000, 15110000, 15331480, 15860000, 15861200,15871200, 15331410, 15871260, 15511210, 15626000, 15833100, 15893200, 15332410, 15612130, 15612190, 15893300, 15411110, 15411100,15850000, 15871279, 15332290, 15332200, 15871273, 15331428, 15871000, 15872000, 15870000

3)Quantity or scope

— Baking Ingredients;
— Desserts and Puddings;
— Dried Fruit;
— Flour and Flour Based Mixes;
— Preserves;
— Rice;
— Ambient Yoghurt;
— Biscuits and Cakes;
— Breakfast Cereals;
— Canned Fish / Meat / Vegetables / Fruit;
— Baked Beans;
— Spaghetti Hoops;
— Tomato Based Products;
— Beans, Peas and Pulses;
— Cooking Sauces;
— Gravy Mix / Powder;
— Pasta;
— Carbohydrate Accompaniments;
— Oils;
— Soups and Bouillons;
— Condiments;
— Milk and Cream;
— Sugar and Sweeteners;
— Hot Drinks.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Crisps, Confectionery, Soft Drinks and Water

1)Short description

Supply and Distribution of Crisps, Confectionery, Soft Drinks and Water.

2)Common procurement vocabulary (CPV)

15312300, 15312310, 15332000, 15332310, 15320000, 15321000, 15321700, 15321800, 15982000, 15981000, 15981100, 15981200, 15981400,15842000, 15842300

3)Quantity or scope

— Crisps and Snacks;
— Juices, Squashes and Cordials;
— Water;
— Soft Drinks;
— Milkshakes and Smoothies.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contract Conditions are contained within the Tender Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any grouping of suppliers must have joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract Conditions are contained within the Tender Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Scotland Excel will conduct a financial analysis for each Tenderer based on reports from a credit referencing agency such as Equifax or similar.
Should Scotland Excel identify any degree of risk following analysis we reserve the right to request your last 2 financial years accounts.
Minimum level(s) of standard possibly required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 30

2. Commercial. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

05-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 92-164973 of 13.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 10.11.2015 – 12:00

Place:

Scotland Excel Offices, Renfrewshire House, Cotton Street, Paisley PA1 1AR.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Yes, approximately 1 year before expiry of the existing framework.
VI.2)Information about European Union funds

VI.3)Additional information

Scotland Excel intends to use an electronic tendering system in this procurement exercise. Please register using the link:www.publictendersscotland.publiccontractsscotland.gov.uk to download the tender documentation Bravo Ref: Project Code 4821, ITT Number 10059 SXL — 05-15 Supply and Distribution of Groceries and Provisions Please refer to Annex B for full information regarding the lots.

A compliant bid is comprised of the Qualification response, Technical response and any or all Lot(s) offered for the Commercial response.
The tender documents are only available to access online.
The tender documents will not be sent to you.
Community Benefits will apply.
(SC Ref: 409628).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (Scottish SI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.9.2015

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