Supply and Distribution of Hot Beverage Ingredients

Supply and Distribution of Hot Beverage Ingredients

The scope of commodities to be covered in the framework are as follows: coffee in various formats,
tea in various formats, hot chocolate, supply and maintenance of machinery and associated equipment.

United Kingdom-Manchester: Coffee, tea and related products

2015/S 087-157023

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

TUCO Ltd
20 Dale Street
Contact point(s): https://in-tendhost.co.uk/tuco/aspx/Home
For the attention of: Nicola Mellor
M1 1EZ Manchester
UNITED KINGDOM
Telephone: +44 1617133426
E-mail: nicola.mellor@tuco.org

Internet address(es):

General address of the contracting authority: www.tuco.org

Address of the buyer profile: https://in-tendhost.co.uk/tuco/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/tuco/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/tuco/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see additional information in VI.3

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HOTBEV2015 – Supply and distribution of hot beverage ingredients, equipment and associated products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 25 000 000 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of commodities to be covered in the framework are as follows:
— coffee in various formats,
— tea in various formats,
— hot chocolate,
— supply and maintenance of machinery and associated equipment,
— other coffee shop items such as cakes, pastries, confectionery etc.
— ancillaries such as branded / non-branded disposables and non-disposables,
— barista equipment,
— training of staff.
It is envisaged that suppliers will be able to cover the full scope of ingredients, machinery (including maintenance) and associated products that surround providing a coffee shop or similar function. An ability to offer a complete coffee Shop offer/experience to include; Product Imagery, Footprint for Furniture/design is also be required.
Users of this framework may choose to use all or part of the scope of this agreement.
Minimum and desirable requirements are detailed in the PQQ documentation.

II.1.6)Common procurement vocabulary (CPV)

15860000, 39711310, 39711320, 15842210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply and Distribution of Hot Beverage Ingredients, equipment and associated products.
The award will be to multiple suppliers. Tenderers will be required to attend a café concept and sampling day as part of the evaluation.
No level of usage is guaranteed. During the life of the Framework, TUCO may open up the contract to additional Public Sector Bodies, Local Authorities, Further Education establishments and academies.
Estimated value excluding VAT:
Range: between 25 000 000 and 50 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be in place for two years with the option to extend for a further 2 x 12 months period. This will be subject to performance.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company and/or other guarantees may be required if TUCO deems necessary. Please see tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A single member of any grouping/consortium of suppliers will be required to accept prime contractorship.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: please see tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: please see tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: please see tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: The most economically advantageous tenders in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HOTBEV2015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.6.2015 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2015 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested suppliers should register their interest in the first instance at https://in-tendhost.co.uk/tuco/aspx/Home suppliers will then be able to access the Pre-Qualification documents. All tendering and communication will be done electronically via the InTend Host website.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Framework Agreement is for use by but not limited to various institutions of Higher Educationhttp://www.hefce.ac.uk/unicoll/ (TUCO Ltd clients see http://www.tuco.org/buy/clients); SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members APUC members see http://www.apuc-scot.ac.uk/home.htm NWUPC members see www.nwupc.ac.uk NEUPC members see http://neupg.procureweb.ac.uk/ HEPCW members seehttp://hepcw.procureweb.ac.uk/ LUPC members see http://www.lupc.ac.uk/ Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) and any other member of CPC; Conwy CBC, Denbighshire CC, Flintshire CC, Wrexham CBC, Sefton Council, Halton BC, Cheshire West and Chester Council, South Ribble Borough Council, Liverpool City Council, Wirral BC, Rochdale MBC, Northumberland CC and any other Local Authoritieshttp://www.direct.gov.uk/en/D11/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG Education Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Collegeshttp://www.edubase.gov.uksearchxhtml;4767F89630A039E98FE593093D577013?page=members http://www.assemblywales.orghttp://new.wales.gov.uk/?lang=en https://www.sell2wales.co.uk and NHS Trusts http://www.nhs.uk/servicedirectories/Pages/AcuteTrustListing.aspxand this may include additional Local Authorities, Research Councils www.rcuk.ac.uk NHS Trusts and Police Authorities www.apa.police.uk Housing associations, registered social landlords(RSL’s), arm’s length management organisations. All 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here;http://www.procurementforhousing.co.uk/membership/membership_list

Please refer to the following websites for a full list of RSL’s http://www.tenantservicesauthority.org/ or http: NUSSLhttp://www.ukmsl.com/client/nusconnect/ The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland. The Framework Agreement is also for use by but not limited to Crown Commercial Services.

This Framework may also be used by other public bodies as defined by the European Union. GOReference GO-2012314-PRO-3784493.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.5.2015

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