Supply and Distribution of Milk Throughout Scotland
Scotland Excel renewal framework for the supply and distribution of milk.
United Kingdom-Paisley: Dairy products
Section I: Contracting authority
I.1)Name and addresses
Renfrewshire House, Cotton Street
Telephone: +44 3003001200
Fax: +44 1416187423
NUTS code: UKM83
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
I.4)Type of the contracting authority
Section II: Object
Supply and Distribution of Milk.
II.1.2)Main CPV code
II.1.3)Type of contract
A renewal framework for the Supply and Distribution of Milk.
The scope of materials covered under the framework will include a range of dairy products including but not limited to, whole milk, semi-skimmed milk, skimmed milk, flavoured milk, organic milk, and fresh creams.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Supply and Distribution of a range of dairy products including but not limited to, whole milk, semi-skimmed milk, skimmed milk, flavoured milk, organic milk, and fresh creams.
The framework will be awarded on a geographical basis, with the Tenderer bidding for local authority areas which are referred to as ‘Geographical Lot(s)’. Most of these represent an authority area in its entirety, however authorities with outlying regions will be sub divided further. The Tenderer will be able to bid for one, any, or all Geographical Lots without penalty.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract will run for an initial 36-month period, with an option to extend for a further 12-month period.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual Geographical Lot.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, all types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance — maintain a minimum indemnity limit of GDP 10 000 000 in respect of each claim and without limit to the number of claims.
Public/Product Liability Insurance — maintain a minimum indemnity limit of GDP 10 000 000 in respect of each claim (for Public Liability) and without limit to the number of claims (in the aggregate for Products Liability).
Motor Vehicle Insurance — maintain a minimum indemnity limit of GDP 5 000 000 in respect of each claim and without limit to the number of claims for property damage, and unlimited for Third Party injury.
Other Economic and Financial Requirements:
For bidders who will sub contract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors’ vehicles are appropriately insured and maintained.
A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.
III.1.3)Technical and professional ability
1. Relevant Examples of Previous Services of Supplies,
3. Quality Management Procedures,
4. Environmental Management Systems or Standards,
5. Health and Safety Procedures.
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lot these Technical and Professional Ability selection criteria apply separately.
Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the ‘Milk 19-17 — III.1.3 Technical and Professional Ability’ document, which can be found in the ‘Information and Instructions’ folder of the ‘Buyer Attachments’ area within the relevant ITT and PCS-T project for this procurement.
III.2.2)Contract performance conditions:
For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these are outlined in ‘Section I:3 Communication’ of this Contract Notice.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.
Scotland Excel Officers and Members.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies):
— The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx;
— Tayside Contracts;
— Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;
— Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014.
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.
Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Local Authority Member or Associate Member which will be settled by them during call-off of a contract under this proposed Framework Agreement.
Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland):
— whether the Tenderer intends to subcontract any share of the contract to a third party;
— list of the proposed subcontracts as far as it is known at that stage; and
— what proportion / percentage of the contract does the Tenderer intend to subcontract.
Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above.
All Tenderers must submit a self audit form at the appropriate point within the ESPD. Tenderers should note that Scotland Excel work with Environmental Health Officers, and will instruct audits to be carried out at premises throughout the tender period and at any point thereafter with successful bidders.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8793. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
As part of the bidder’s response within the Technical criteria, bidders will be requested to provide an outline of the community benefits they can offer for this framework. Bidders are asked to provide a response setting out the methodology for working with contracting authorities to support the delivery of National Outcomes, through community benefits commitments. The response must be specific to the involvement under this framework if successful and should include:
— How the bidder will work with contracting authorities to offer community benefits to support National Outcomes (as detailed in the Technical envelope);
— Examples of the community benefits the bidder could deliver to contracting authorities linked to the National Outcomes.
For more information on the National Outcomes see: http://www.gov.scot/About/Performance/scotPerforms/outcome
If successful on the framework, suppliers will be required to report the details of all delivered community benefits to Scotland Excel bi-annually.
Renfrewshire House, Cotton Street
Telephone: +44 3003001200
Fax: +44 1416187423Internet address:http://www.scotland-excel.org.uk
VI.5)Date of dispatch of this notice: