Supply and Expansion of Car Club Services

Supply and Expansion of Car Club Services

The council wishes to contract a car club operator, holding Full Accreditation with Carplus, to work in partnership with the council to provide and expand car club services in Surrey.

United Kingdom-Kingston upon Thames: Vehicle-fleet management services

2015/S 138-254944

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): UKJ23
For the attention of: Josette Osborne
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000
E-mail: josette.osborne@surreycc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.surreycc.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC IC Supply and Expansion of Car Club Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: The county of Surrey.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Surrey County Council is a corporate user of car clubs for council staff business travel and also the transport authority for Surrey. The council wishes to contract a car club operator, holding Full Accreditation with Carplus, to work in partnership with the council to provide and expand car club services in Surrey, in support of the council’s transport plan objectives for an effective, reliable, safe and sustainable transport system for the county.
The scheme currently operates within Dorking, Guildford, Leatherhead, Redhill and Woking.
Additionally, Surrey County Council in partnership with Guildford Borough Council successfully bid for 100 000 GBP through the Carplus Car Club Development Programme to support the expansion of the Guildford Car Club. Guildford, the county town and transport hub, through mosaic profiling and direct evidence of demand, has been identified as a location with high potential for car club development.
Any supplier to the council will be expected to demonstrate a commitment to the SCC car club scheme specification (see supporting document) to include but not limited to the following aspects:
— Vehicle provision (including Electric vehicles) maintenance and customer service
— Growth strategy and marketing activity in support of the council’s described growth areas
— Supplier performance monitoring in relation to Key Performance indicators
— Value for money to the council and to service users
This contract will be for a period of 24 months with a possible extension period of up to another 24 months.

II.1.6)Common procurement vocabulary (CPV)

50111100, 50111110, 60100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 and 250 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any such requirements as stated in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any such requirements as stated in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements as stated in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements as stated in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements as stated in the Invitation to Tender.
Minimum level(s) of standards possibly required: Any such requirements as stated in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements as stated in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Any such requirements as stated in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Surrey County Council reserves the right to use an electronic auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 001714

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To express an interest and download the tender documentation please visit the SE Shared Services portal at:

http://www.sesharedservices.org.uk/esourcing

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.7.2015

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