Supply and Fit of Road Vehicle Windscreens

Supply and Fit of Road Vehicle Windscreens

The procurement is being led by The Secretary of State for the Home Department (the Home Office or HO), who will be the main contracting authority and framework administrator, acting on behalf of other contracting authorities in putting in place a National Framework for use by Police and Emergency Services authorised under this framework.

United Kingdom-London: Repair and maintenance services

2015/S 132-242791

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Secretary of State for the Home Department
2 Marsham Street
For the attention of: Paul Murphy
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 7717516651
E-mail: paul.murphy4@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://homeoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinet.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

This Framework is for the Supply and Fit of Road Vehicle Windscreens and Glass Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 400 000 and 4 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The procurement is being led by The Secretary of State for the Home Department (the Home Office or HO), who will be the main contracting authority and framework administrator, acting on behalf of other contracting authorities in putting in place a National Framework for use by Police and Emergency Services authorised under this framework. This framework is to procure goods and services including the supply and fit of road vehicle windscreens and glass (including glass and other glazing associated services).
The estimated values shown above are based on the current annual spend of approximately 1 000 000 GBP per annum.

II.1.6)Common procurement vocabulary (CPV)

50000000, 34000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Police forces of the United Kingdom, operate in excess of 44 000 vehicles covering 43 forces of England and Wales and the Police Scotland. A compliant route to market for Glass and Glazing Services is needed. Universal support from Forces for an aggregated and collaborative solution is recognised as the most cost effective route to market.
The scope of Services includes the supply of all forms of Vehicle Glass and Glazing; and the Supply and fit of all forms of vehicle Glass and glazing for vehicles with routine and urgent requirements using a grading system, and the repair of glass and glazing already fitted to vehicles.
(For further details, please refer to the Specification attached to the ITT).
Estimated value excluding VAT:
Range: between 3 400 000 and 4 400 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Home Office if considered appropriate. Details will be set out in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The authorities shall pay the invoiced amount within 30 days of the date of a correctly rendered invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Home Office may require the consortium to form a legal entity before entering the Framework Agreement. It will be necessary for the satisfactory performance of this contract for the consortium to state a single address to which the Home Office can refer all matters concerning the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite. This can be done online athttps://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Registration for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation

which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found athttp://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

It should be noted that it may take up to 10 working days for Dun and Bradstreet to respond with a DUNS number.

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingpaul.murphy4@homeoffice.gsi.gov.uk any time up to, but not

later than 12:00hours BST on Thursday 30th July 2015 in order to ensure that they are assigned to the correct procurement. Requests received after this date will be processed on a best endeavours basis.Your email should be entitled ‘The Supply and Fit of Road Vehicle Windscreens and Glass Supplies’, and must clearly state; the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service
Helpdesk: Freephone +44 3450103503

email: supplier@ccs.gsi.gov.uk

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to an ITT.
See Guidance for Bidders in relation to the ITT.

The ITT can be accessed at:https://ccsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to an ITT.
See the Guidance for Bidders in relation to the ITT.

The ITT can be accessed at:https://ccsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Secretary of State for the Home Department reserves the right to conduct an electronic auction at the Invitation to Tender (ITT) stage of this procurement. In such instances information will be provided to the Bidders as part of ther ITT documentation.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HO/CPPP/09

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.8.2015 – 11:01

Place:

2 Marsham Street, London, SW1P 4DF

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1) Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, the Secretary of State for the Home Department (HO) intends to publish the Invitation to Tender (ITT) document, and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of the Home Office. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at; http://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance

2) The Home Office expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it
may see fit to the content and structure of the tendering competition; and in no circumstances will the Home Office be liable for any costs incurred by the Bidders. If the Home Office decides to enter into a
Framework Agreement with successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award
is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework Agreement between the supplier and the specific requesting other contracting body. The Home Office and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
3) Electronic ordering, invoicing and payment may be used by Contracting Authorities under this framework agreement.
4) The duration referenced in Section II.1.4 is for the placing of orders.
5) The value provided in Section II.1.4 is only an estimate. The Home Office cannot guarantee to the supplier any business through this Framework Agreement.
6) The Home Office intends to establish a framework agreement for the Supply and Fit of Road Vehicle Windscreens and Glass Supplies for use by Police Forces across the UK and other emergency services, (and any future statutory successors to these organisations and organisations created as a result of re-organisation or organisational changes); The framework is primarily intended for Police Force use which includes all territorial and specialist forces in England, Wales, N.Ireland, Scotland and Channel Islands, including National Crime Agency, College of Policing, HATO, and emergency services, alongside Fire & Rescue Authorities and other law enforcement agencies, all Police and Crime Commissioners and Police Authorities and successor bodies in the UK. For Police Forces in the United Kingdom, please refer to:

https://www.police.uk/contact/force-websites/

http://apccs.police.uk/about-the-apcc/

For Fire and Rescue Services in the United Kingdom, please refer to:

http://www.fireservice.co.uk/information/ukfrs

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

7) The Contracting Authorities reserve the right to procure some of their needs for Glass and Glazing outside of this procurement exercise.
8) The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the internet. Therefore, this procurement will be managed electronically via the Crown Commercial Service’s

e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://ccsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation

which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:

http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

It should be noted that it may take up to 10 working days for Dun and Bradstreet to respond with a DUNS number. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing paul.murphy4@homeoffice.gsi.gov.ukany time up to, but not later than 12:00 BST on Thursday 30.7.2015 in order to ensure that they are assigned to the correct procurement. Requests received after this date will be processed on a best endeavours basis. Your email should be entitled ‘National Framework Agreement for the Supply and Fit of Road Vehicle Windscreen and Glass Supplies’, and must clearly state: the name and reference number of the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-sourcing Suite. The registered user will receive a notification email to alert them once this has been done. For technical assistance on use of the e-Sourcing Suite please contact the Crown Commercial Service Helpdesk:

Freephone: +44 3450103503

email: supplier@ccs.gsi.gov.uk

9) Responses must be published by the date in IV.3.4.
10) In order to ensure a considered response to any request for clarification, the last date upon which a supplier can submit clarifications is 12:00 BST on Monday 3.8.2015.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.7.2015

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