Supply and Installation of a Vehicle Tracking System

United Kingdom-Paisley: Telematics system

2016/S 165-297203

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Contact person: Mr Graeme Beattie
Telephone: +44 1416184710
E-mail: graeme.beattie@renfrewshire.gov.uk
NUTS code: UKM35

Internet address(es):Main address: http://www.renfrewshire.gov.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Tracking System.

Reference number: RC/RC/184/16

II.1.2)Main CPV code

32441300

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council has a requirement for a tenderer with a proven track record in the supply, installation, commissioning, testing and management of a vehicle tracking system. The appointed tenderer will be required to provide a Vehicle Tracking System (VTS) using GPS technology. The System shall be an internet based system via a secure network which utilises GSM/GPRS technology and shall give the Council access to real time continuous monitoring of the vehicles.

The Council currently operates a fleet of approximately 500 vehicles not including plant. The Council currently has a web based vehicle tracking system with 418 vehicles fitted. It is envisaged that the new contract will support approximately 500 vehicles with the units being purchased or leased, and therefore the successful tenderer will be required to de-install and install the vehicle tracking systems to those vehicles and plant as detailed in the ITT.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32441300

II.2.3)Place of performance

NUTS code: UKM35

Main site or place of performance:

Renfrewshire Council Area.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Community benefits / Weighting: 5

Quality criterion – Name: Living wage / Weighting: 5

Quality criterion – Name: Desirable functionality / Weighting: 20

Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The Contact shall be for an initial period of 3 years from the commencement date envisaged to commence December 2016 (although a period for transfer of any system may continue beyond this date, not exceeding the 31.3.2017). The contract will include an option to extend for up to 2 additional 1 year periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot values are not being disclosed at this time.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Bidders will be required to have an average yearly turnover of a minimum of 240 000 GBP for the last 3 years.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP each and every claim.

Public and Products Liability Insurance = minimum of 2 000 000 each and every claim, but in the aggregate for products.

Evidence of statutory third party motor vehicle cover by way of a valid MV certificate in the company name, Or where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has on going arrangements in place to ensure that employees’ vehicles are appropriately insured and maintained for business purposes.

Please note tenderers are required to have a minimum Dun and Bradstreet Failure Score of 20, where this criteria is not met, tenderers should provide detail why and supporting evidence in the form of company accounts for the previous financial year.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Due to the limitation of characters within the system tenderers must refer to the document reference as ‘Contract Notice’ Technical and Professional Ability contained within the Invitation to tender which is saved under folder reference ‘Contract Notice Additional Information’.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to Invitation to Tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 110-195893

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/09/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/09/2016

Local time: 12:00

Place:

Renfrewshire House, Cotton Street, Paisley.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Will depend on advances in technology and choice of procuring the vehicle tracking system.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Please refer to the 3 word documents uploaded:

Contract Notice: Request for Documentation;

Contract Notice: Technical and Professional Ability;

Contract Notice: Technical Envelope and Criteria.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 6686. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please refer to the contract notice: Technical Envelope and Criteria document contained within the Invitation to tender.

(SC Ref: 459722).

VI.4)Procedures for review

VI.4.1)Review body

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 1416186400
Fax: +44 1416187050Internet address:http://www.renfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/08/2016

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