Supply and Installation of Archive Shelving Equipment

Supply and Installation of Archive Shelving Equipment

Cornwall Council requires the services of a Contractor to design, supply and install archive storage shelving equipment in its new archive and local studies centre at Kresen Kernow in Redruth.

United Kingdom-Truro: Archive shelving

2016/S 013-017807

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
UNITED KINGDOM
Contact person: Wayne Rossiter
Telephone: +44 1872322493
E-mail: wrossiter@cornwall.gov.uk
NUTS code: UKK3Internet address(es):Main address: http://www.cornwall.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Kresen Kernow — Design, Supply and Installation of Archive Shelving Equipment.

II.1.2)Main CPV code

39131100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Cornwall Council requires the services of a Contractor to design, supply and install archive storage shelving equipment in its new archive and local studies centre at Kresen Kernow in Redruth.

Kresen Kernow, the new archive and local studies centre for Cornwall will bring together the largest collection of archives, rare books, photographs and recordings about Cornwall in a permanent purpose-built home. Based on the site of the former Redruth Brewery, the public and office areas will reuse some of the historic fabric of the building. The principal archive stores will be a new construction, located over 2 storeys in the western portion of the building. Shelving is also required for 3 smaller rooms used for document processing.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK3
Main site or place of performance:

Kresen Kernow archive centre at the former Redruth Brewery site, Off Chapel Street, Redruth, Cornwall, TR15 1AN.

II.2.4)Description of the procurement:

Cornwall Council requires the services of a Contractor to design, supply and install archive storage shelving equipment in its new Kresen Kernow archive centre in Redruth.

The principal archive strong rooms will be located across 2 floors in the western portion of the building which will be of new construction and will be environmentally controlled and compliant to British Standard PD5454:2012. The ITT will provide plans and descriptions of the rooms. They will contain enough space for our current collections, taking into account new shelving arrangements and repackaging, as well as for 25 years of accruals from the date of opening.

Cornwall Council requires detailed and costed proposals for the design, supply and installation of high density archive storage shelving equipment in the Kresen Kernow strong rooms. This needs to provide safe and effective storage of the documents whilst also allowing for easy document withdrawal and replacement as well as facilitating showing the collections to the public on strong room tours. Shelving is also required in 3 small rooms used for document processing.

Further details regarding the Supplies and Services quantity and scope are as stated in the Invitation to Tender documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Proposed initial storage solution / Weighting: 30 %
Quality criterion – Name: Approach and methodology / Weighting: 12 %
Quality criterion – Name: Ability to resource project / Weighting: 12 %
Quality criterion – Name: Working with design and project teams / Weighting: 6 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 30
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the Invitation to Tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the Invitation to Tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/02/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/02/2016
Local time: 15:00
Place:

The Cornwall Council, County Hall, Treyew Road, Truro, Cornwall, TR1 3AY.

Information about authorised persons and opening procedure:

A representative from the Commercial Services Team at Cornwall Council, together with at least 1 Council Officer who is independent of the contracting directorate and the relevant elected Member from the Council’s Cabinet will be invited to the opening of the tenders which will be opened after 15:00 hours on 23.2.16.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contract duration will be dependent upon the construction programme for the Kresen Kernow building.

It is currently anticipated that the Design, Supply and Installation of Archive Shelving Equipment will be completed by the anticipated handover date on 22.3.18 but it will be required by no later than 30.9.2018.

The procurement documents are available for unrestricted and full direct access, free of charge, at the Contracts Finder website:https://www.gov.uk/contracts-finder but in case of any difficulties, please refer to the key contact point, as listed at the beginning of this Contract Notice.

Please note that any subsequent Tender clarification queries and responses will also be published on the Contracts Finder websitehttps://www.gov.uk/contracts-finder but the onus is on prospective providers to regularly check for any such updates.

VI.4)Procedures for review

VI.4.1)Review body

The Cornwall Council Monitoring Officer
The Cornwall Council, County Hall, Treyew Road
Truro
TR1 3AY
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/01/2016

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