Supply and Installation of CCTV Cameras

Supply and Installation of CCTV Cameras

The Council wishes to (i) upgrade 12 existing CCTV cameras in Basingstoke that are hard wired to an existing CCTV Control Room and install a new camera that will also be hard wired to the Control Room.

United Kingdom-Basingstoke: Closed circuit television services

2015/S 159-292586

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Basingstoke and Deane Borough Council
Civic Offices, London Road
For the attention of: Philip Hargreaves
RG21 4AH Basingstoke
UNITED KINGDOM
Telephone: +44 1256781
E-mail: philip.hargreaves@basingstoke.gov.uk
Fax: +44 1256845200

Internet address(es):

General address of the contracting authority: www.basingstoke.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Installation of CCTV Cameras and Associated Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council wishes to (i) upgrade 12 existing CCTV cameras in Basingstoke that are hard wired to an existing CCTV Control Room and install a new camera that will also be hard wired to the Control Room; and (ii) provide CCTV coverage in Basing View, Basingstoke, with 8 new cameras, new columns, new transmission system to the Control Room and a new digital recorder. The successful supplier will also be required to provide 5 years on-going maintenance services for both sites.

II.1.6)Common procurement vocabulary (CPV)

92222000, 32231000, 32234000, 32235000, 32323500, 35120000, 35125000, 35125300, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract requirement will be divided into two lots. Lot 1 will comprise the upgrade 12 existing CCTV cameras in Basingstoke that are hard wired to an existing CCTV Control Room and installation of a new camera that will also be hard wired to the Control Room. This lot will be completed by 31.3.2016. Lot 2 will comprise the provision of CCTV coverage in Basing View, Basingstoke, with 8 new cameras, new columns, new transmission system to the Control Room and a new digital recorder. The successful supplier will also be required to provide on-going maintenance services for both Lots. Suppliers will be required to bid for both Lots, as the authority intends to make a contract award to a single supplier. However, implementation of Lot 2, and the starting date, is still subject to the authority confirming an appropriate budget provision for the scheme. The authority therefore reserves the right not to proceed with Lot 2 should a budget allocation not be confirmed.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Top of Town, Basingstoke

1)Short description

Upgrade of 12 existing CCTV cameras in Basingstoke that are hard wired to an existing CCTV Control Room and installation of a new camera that will also be hard wired to the Control Room. The successful supplier will also be required to provide 5 years on-going maintenance services for the site.

2)Common procurement vocabulary (CPV)

92222000, 32231000, 32234000, 32235000, 32323500, 35120000, 35125000, 35125300, 50610000

3)Quantity or scope

Suppliers will be required to bid for both Lots, as the authority intends to make a contract award to a single supplier.

4)Indication about different date for duration of contract or starting/completion

Starting 9.11.2015. Completion 31.3.2016
5)Additional information about lots

Lot No: 2Lot title: Basing View, Basingstoke

1)Short description

Provision of CCTV coverage in Basing View, Basingstoke, with 8 new cameras, new columns, new transmission system to the Control Room and a new digital recorder. The successful supplier will also be required to provide 5 years on-going maintenance services. However, implementation of Lot 2, and the starting date, is still subject to the authority confirming an appropriate budget provision for the scheme. The authority therefore reserves the right not to proceed with Lot 2 should a budget allocation not be confirmed.

2)Common procurement vocabulary (CPV)

92222000, 32231000, 32234000, 32235000, 32323500, 35120000, 35125000, 35125300, 50610000

3)Quantity or scope

Suppliers will be required to bid for both Lots, as the authority intends to make a contract award to a single supplier.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender document (and in accordance with Section 58 of The Public Contracts Regulations 2015).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender document (and in accordance with Section 58 of The Public Contracts Regulations 2015).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender document (and in accordance with Section 58 of The Public Contracts Regulations 2015).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All documentation relating to the tender opportunity, including the return of tender submissions, will be managed via the council’s electronic tendering platform ProContract: www.businessportal.southeastiep.gov.uk. Registration to the portal is free. Once you have expressed an official interest via the South East Business Portal you will receive an automated invitation email from the Business Portal containing a link inviting you to access the Invitation to Tender documents. If you need any assistance or have any queries about using the ProContract system please contact support team on the following details: support@due-north.com or telephone +44 1670597137 (8:30 to 17:30, Monday to Friday).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved
parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.8.2015

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