Supply and Installation of CCTV System to Tayside Procurement Consortium

Supply and Installation of CCTV System to Tayside Procurement Consortium

Supply, Installation and Maintenance of a CCTV System for Smart City / Town Management.

United Kingdom-Dundee: Closed circuit television services

2018/S 119-271023

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
United Kingdom
Contact person: Yvonne Graham
Telephone: +44 1382834009
E-mail: yvonne.graham@dundeecity.gov.uk
NUTS code: UKM71Internet address(es):Main address: http://www.taysideprocurement.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply, Installation and Maintenance of a CCTV System for Smart City / Town Management

Reference number: TPC/CCTV/17/25

II.1.2)Main CPV code

92222000

II.1.3)Type of contract

Services

II.1.4)Short description:

Supply, Installation and Maintenance of a CCTV System for Smart City / Town Management for Angus Council, Dundee City Council, Perth and Kinross Council and Police Scotland.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

35120000

II.2.3)Place of performance

NUTS code: UKM71
NUTS code: UKM77
Main site or place of performance:

Geographical areas of: Angus, Dundee and Perth and Kinross Council.

II.2.4)Description of the procurement:

Installation of full centralised system including:

— Control Room Console Upgrade in Dundee Bell Bell Street Control Room, UTC Dundee and UTC PKC,

— CCTV Cameras — upgrade, relocation or new (where budget allows),

— Network Video Recording (NVR) System and Review System,

— Security Management System (SMS), Virtual Matrix Control and Graphic User Interface (GUI),

— UPS,

— Civil Works and as required,

— Maintenance of system.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Console Upgrade / Weighting: 11 %
Quality criterion – Name: CCTV Cameras / Weighting: 11 %
Quality criterion – Name: Network Video Recording NVR System Requirements and Review System / Weighting: 11 %
Quality criterion – Name: Security Management System (SMS), Virtual Matrix Control and Graphic User Interface (GUI) / Weighting: 11 %
Quality criterion – Name: Implementation / Weighting: 10 %
Quality criterion – Name: Health and Safety / Weighting: 5 %
Quality criterion – Name: Project Plan and Project Management Arrangements / Weighting: 7 %
Quality criterion – Name: Test Plan and Acceptance Procedures / Weighting: 7 %
Quality criterion – Name: Maintenance and Support / Weighting: 9 %
Quality criterion – Name: Resources / Weighting: 9.5 %
Quality criterion – Name: Contract Management / Weighting: 4.5 %
Quality criterion – Name: Sustainability / Weighting: 4 %
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

4.2.3 The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to 2 year after the expiry of the term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Candidates must complete all of the sections of the ESPD.

Statements including the specific requirements can be found within Section III.1.1, III 1.2 and III 1.3 of the Contract Notice.

Bidders must pass the minimum standards section of the ESPD (Scotland) Part III. and Section A and B of Part Iv will be scored on a pass/fail basis and Section C and D will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience / capacity / capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient / limited detail or explanation to demonstrate previous relevant experience / capacity / capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills / capacity / capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills / capacity / capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills / capacity / capability relevant to providing similar services to similar clients.

The Responses to the questions of Section III 1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland: Question 4C.1: 50%, 4C.6: 10%, 4C8.1: 15%, 4C8.2: 15%, 4C.9: 10%, we will take the five highest scoring bidders through and they will be invited to submit a tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: European Regional Development Fund

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders to provide a certificate from the Registrar of Companies (Companies House) stating that they are certified as incorporated or registered.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.4 Current Ratio greater than 1 based on at least one of the 2 financial years. Current Assets / Current Liabilities.

4B.6 Net profit in at least one of the previous 2 years and if there has been a loss in one of these there must be an exceptional item explaining this detailed in the accounts — positive shareholders funds in both of the financial years.

Unqualified audit report.

4B5.1/4B5.2 Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Professional Indemnity Insurance = 1 000 000 GBP.

Minimum level(s) of standards possibly required:

4B.4 Bidders will be required to demonstrate a current ratio greater than 1 based on at least one of the two financial years. Current Ratio = Current Assets / Current Liabilities

4B.6 Bidders will be required to demonstrate:

— net profit in at least one of the previous 2 years and if there has been a loss in one of these there must be an exceptional item explaining this detailed in the accounts,

— positive shareholders funds in both of the financial years,

— unqualified audit report.

Where a Tenderer does not meet these requirements further details should be provided to confirm why and the Purchaser may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.

4B.5/4B5.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP,

— Public Liability Insurance = 5 000 000 GBP,

— Professional Indemnity Insurance: = 1 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services / supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C8.1/4C8.2 Bidders require to demonstrate that they have appropriate human resources and managerial staff available to deliver the requirements of the contract.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 Subcontacting: the bidder is required to provide details of the proportion (i.e percentage) of the contract that Bidder intends to subcontract.

4D.1/4D1.1/4D.1.2 Quality Assurance Schemes including Health and Safety. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with MS EN ISO 9001.

The bidder must hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successful met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Or be able to demonstrate that they have equivalent processes in place as detailed within the Instruction for Bidders document.

4D.2-4D.2.1/4D.2.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with EN ISO 14001 (or equivalent) certificate, or be able to demonstrate that they have equivalent processes in place as detailed within the Instruction for Bidders.

Minimum level(s) of standards possibly required:

4C.1.2 Suppliers will be required to provide 2 examples of projects carried out in the past 3 years that demonstrate that they have the relevant experience to deliver the contract as described in the scope.

4C.8.1/4C.8.2 Bidders require demonstrate having a minimum of 3 engineers and 2 Project Managers with knowledge and experience relevant and commensurate to the subject matter and scale of the work associated with this ITT and a minimum of 2 Managerial staff with knowledge and experience relevant and commensurate to the subject matter and scale of the work associated with this ITT.

4C.9 Bidders require to demonstrate that they:

— a Cherry Picker (MEWP),

— relevant vehicles, plant and tools.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Access to Police Scotland Bell Street, Control Room, Dundee:

The TPC reserves to Police Scotland the right to vet and to approve or not to approve any person or persons, (employees, directors, officers, partners within firms, or others) whom the Contractor proposes to utilise in the provision of the Service [in connection with the performance and administration of the Contract]. Where persons are not so approved they must not be utilised in any aspect of the provision of the Service under the Contract.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 068-127891

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/07/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/07/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The award criteria questions and weightings will be published in the ITT.

Award criteria scoring will be the following:

0 — Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient / limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 9599. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— Vacancy Sharing:

The Supplier shall advertise all new employment vacancies created through the Contract including Modern Apprentice opportunities, through the employability partners including Jobcentre Plus, alongside to any additional advertising or recruitment media that the Supplier may choose to apply.

— Apprentice Starts and Existing Apprentices:

The Supplier shall be asked to consider, where appropriate, providing Apprentice opportunities involved in the delivery of the Contract.

— Work Experience Placements:

The Supplier shall be asked to consider, where appropriate, providing Work Experience Placements involved in the delivery of the Contract.

— Community and Awareness Raising Activity:

The Supplier shall deliver 2 x Awareness Raising Events or Curriculum Support Events associated with delivery of the Contract as a minimum per annum to the extent specified in the Community Benefits Plan.

— Support to the Community:

Tayside Procurement Consortium is looking to recognise suppliers who invest in their local communities. Suppliers are required to identify other opportunities which would benefit your local community.

(SC Ref:546305)

VI.4)Procedures for review

VI.4.1)Review body

Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834072Internet address: http://www.taysideprocurement.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Scottish Courts Service
Saughton House Broomhouse Drive
Edinburgh
EH11 3XD
United Kingdom
Telephone: +44 1312252595
E-mail: enquiries@scotcourts.gov.ukInternet address: http://www.scotcourts.gov.uk

VI.5)Date of dispatch of this notice:

21/06/2018

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