Supply and Installation of GRP External Door and Frame Sets Framework 2013

Supply and Installation of GRP External Door and Frame Sets Framework 2013

The aim is to establish a Service Level Agreement with a preferred manufacturer/supplier/installer for the supply(and installation) of GRP external door and frame sets in support of new build contracts, refurbishment programmes and response maintenance services for Sovereign Housing Association.

UK-Newbury: Doors

2012/S 242-397921

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sovereign Housing Association Ltd
Woodlands, 90 Bartholomew Street, Newbury
For the attention of: Andrew Shorter
RG14 5EE Newbury
UNITED KINGDOM
Telephone: +44 1635277867
E-mail: andrew.shorter@sovereign.org.uk

Internet address(es):

General address of the contracting authority: http:///www.sovereign.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Members of Sovereign Development Consortium
http://www.sovereigndevelopmentconsortium
c/o Woodlands, 90 Bartholomew Street, Berkshire
RG14 5EE Newbury
UNITED KINGDOM

Members of Westworks
http://www.sovereigndevelopmentconsortium
c/o Woodlands, 90 Bartholomew Street, Berkshire
BA2 1EP Newbury
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Installation of GRP External Door and Frame Sets Framework 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: South and South West England.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 600 000 and 5 400 000 GBP

II.1.5)Short description of the contract or purchase(s)
II.1.5) Short description of the contract or purchase(s) :
The aim is to establish a Service Level Agreement with a preferred manufacturer/supplier/installer for the supply(and installation) of GRP external door and frame sets in support of new build contracts, refurbishment programmes and response maintenance services for Sovereign Housing Association, and members of the Sovereign Development Consortium (8 member associations) and Westworks (10 member associations and local authorities).
The intention is that through our existing alliances with key contracting and developing partners, we extend these partnership and contractual frameworks to include a preferred GRP external door & frame set manufacturer/supplier/installer to deliver a consistent, high quality procurement service to an agreed programme, with a focus on improving efficiencies, reducing costs, increasing long term customer satisfaction, and achieving sustainable design and management solutions that will minimise, as far as is practicable, the whole life cost implications upon the clients’ maintenance and housing management budgets.
II.1.6)Common procurement vocabulary (CPV)

44221200, 45421131

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Where a company is part of a group, a parent company Guarantee will be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to submit:
— 3 years accounts with supporting information;
— confirmation of relevant and sufficient insurance cover.
Minimum level(s) of standards possibly required: The criteria against which this information is assessed will be provided within the guidance issued with the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will seek information on applicants’ technical capacity.
Minimum level(s) of standards possibly required:
All details regarding standards and evaluation criteria will be provided within the guidance issued with the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Candidates will be selected in accordance with the criteria described in the documentation issued with the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Purchasing Authority is acting on behalf of the following organisations:
— Sovereign Housing Association Ltd
— Sovereign Development Consortium members,
— Westworks members and
— all future potential members, which should be considered to include any social landlord, or group of social landlords, within the operational area serviced by these consortia, the full details of which can be made available to those submitting a request for further information, or a request to participate in the procurement process.
In addition, Sovereign is undertaking a programme of measured expansion in the form of development and stock acquisition. Any work emanating from these additional assets that is within the scope of this contract will be allocated to the provider, subject to their satisfactory performance.
It is proposed that our Partnering Proposal Document and the detailed submissions provided by the successful manufacturer/supplier will be combined to form the basis of a Service Level Agreement. This SLA shall become the formal arrangement between Sovereign (and their collaborative purchasing/procurement partners) and the chosen service provider.
The aim of this agreement will be to record the detail of the partnering arrangement between the identified companies and to provide a structured framework for documenting further improvements in the service to the mutual benefit of all participating organisations.
The intention is that the Service Level Agreement shall be regularly reviewed and updated, evolving by agreement to reflect the intentions of the parties to it. All contract undertakings shall be exercised by each individual participating member in accordance with the Service Level Agreement.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.12.2012

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