Supply and Installation of Housing Management Software

Supply and Installation of Housing Management Software and Conference and Commercial Letting System.

United Kingdom-Edinburgh: Software package and information systems

2016/S 097-173389

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Edinburgh Napier University
Sighthill Campus, Sighthill Court
Edinburgh
EH11 4BN
UNITED KINGDOM
Contact person: Jim Paterson
Telephone: +44 1314556420
E-mail: j.paterson@napier.ac.uk
Fax: +44 1314556441
NUTS code: UKM25

Internet address(es):

Main address: www.napier.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Installation of Housing Management Software and Conference and Commercial Letting System.

Reference number: ENU-1516-0031-00

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Supply and Installation of Student Accommodation Housing Management Software and Conference and Commer.

II.1.5)Estimated total value

Value excluding VAT: 168 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKM25

Main site or place of performance:

Sighthill Campus,

Edinburgh, Scotland, United Kingdom.

II.2.4)Description of the procurement:

The Supply and Installation of a Housing Management Software system and Commercial Letting System for Student Accommodation.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical Fit: System Architecture / Weighting: 6

Quality criterion – Name: Data Security:ISO27001 / Weighting: 5

Quality criterion – Name: Functionality / Weighting: 30

Quality criterion – Name: Functionality:Management Reports / Weighting: 7

Quality criterion – Name: Functionality:Innovation / Weighting: 6

Quality criterion – Name: Integration / Weighting: 9

Quality criterion – Name: Implementation / Weighting: 5

Quality criterion – Name: Services and Support / Weighting: 5

Quality criterion – Name: Fair Work Practices / Weighting: 2

Price – Weighting: 25

II.2.6)Estimated value

Value excluding VAT: 192 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

2 further extension periods of up to 24 months per period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Economic and Financial Standing: Insurance Requirements: bidders must confirm that they can provide the following evidence at point of award.

— Employer’s (Compulsory) Liability Insurance 5 000 000 GBP;

— Product & Public Liability Insurance 5 000 000 GBP.

Please refer to Selection Criteria: Question 4B.5 of Part IV [ESPD].

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1:Ability for Software System solution to integrate with Aggresso System

2:Ability for Software System solution to integrate with Planon System

3:Ability for Software System solution to integrate with EPAY system

4:Ability for Software System solution to integrate with SITS system for Housing Management

5:System element of the System solution requirement.

6:Ability for Software System solution to integrate with Microsoft Exchange/Outlook 365

7: Ability for Software System solution to meet, or exceed, the following requirements:

— Certified on Microsoft SQL Server 2012

— Certified on Windows Server 2012

— Certified on Windows 7 Client, 64 bit

— Certified on Microsoft Exchange

— Certified on Office 365

— Certified and supported to run in a virtual environment using VMWare ESX

— Integrate with Active Directory for user authentication.

— Integrate with PingFederate for Single Sign On (SSO).

— Certified on the following browsers as a minimum:

— Internet Explorer 11

— Chrome 42

— Firefox 38

— Opera v30.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/06/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/06/2016

Local time: 13:00

Place:

Public Contracts Scotland -Tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

1: Confirmation to adherence to Statement of Requirements: Section 2 of ITT Document

2:Comply with obligations under Equalities Act (2010)

3: Response to Unlawful Discrimination question

4: Response to Complaints Upheld question

5: Comply with obligations under Waste (Scotland) Act 2010

7:Comply with obligations under Climate Change (Scotland) Act 2009

6: Complete and Sign: Appendix A: Form of Tender

7:Ability for Software System solution to integrate with Aggresso System

8:Ability for Software System solution to integrate with Planon System

9:Ability for Software System solution to integrate with EPAY system

10:Ability for Software System solution to integrate with SITS system for Housing Management

11:System element of the System solution requirement.

12:Ability for Software System solution to integrate with Microsoft Exchange/Outlook 365

13: Ability for Software System solution to meet, or exceed, the following requirements:

— Certified on Microsoft SQL Server 2012

— Certified on Windows Server 2012

— Certified on Windows 7 Client, 64 bit

— Certified on Microsoft Exchange

— Certified on Office 365

— Certified and supported to run in a virtual environment using VMWare ESX

— Integrate with Active Directory for user authentication.

— Integrate with PingFederate for Single Sign On (SSO).

— Certified on the following browsers as a minimum:

— Internet Explorer 11

— Chrome 42

— Firefox 38

— Opera v30

Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5979 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:446371).

VI.4)Procedures for review

VI.4.1)Review body

Edinburgh Napier University
Sighthill Campus, Sighthill Court
Edinburgh
EH11 4BN
UNITED KINGDOM
Telephone: +44 1314556420
Fax: +44 1314556441Internet address:www.napier.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/05/2016

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