Supply and Installation of Laboratory Teaching Desks

Supply and Installation of Laboratory Teaching Desks

The desk furniture therefore needs to reflect the multiple requirements of the space and be flexible enough to allow reconfiguration without the involvement of specialist or support staff.

United Kingdom-Newcastle Upon Tyne: Desks and tables

2016/S 149-269955

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Newcastle Upon Tyne
Procurement Services, King’s Gate
Contact point(s):
For the attention of: Leigh Anderson
NE1 7RU Newcastle Upon Tyne
United Kingdom
Telephone: +44 1912088618

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NU/1199 The Supply and Installation of Laboratory Teaching Desks.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Urban Sciences Building (USB) is a 58 000 000 GBP flagship development on Science Central. The building will be the new home for the School of Computing Science and several interdisciplinary teams, who will relocate for the building’s opening in September 2017. Over 1 500 staff members and students will be based in the 12 500 sqm building. In addition to supporting teaching and research in current areas, the building has been designed as a unique environment to encourage researchers, professional practitioners and building occupants to forge new collaborative research relationships. In addition to the facilities within the USB, the building itself is designed as a ‘living’ laboratory’.
As part of the USB facilities, the School of Computing Science will have an advanced, 312 seat teaching, group study and computer lab space with cutting edge display, presentation and group work facilities.
The design of this space is intended to allow the furniture configuration to be altered to the needs of the activity taking place; as a traditional computer lab with high performance desktop computers, hardware devices, electronic kits and programming tools, or as flat mini-conference style desking for small group work and study.
The desk furniture therefore needs to reflect the multiple requirements of the space and be flexible enough to allow reconfiguration without the involvement of specialist or support staff; the main aspect of this is to allow the storage of displays, mice and keyboards when the desks are in their group study, or flat working space configuration.

II.1.6)Common procurement vocabulary (CPV)

39121000, 39121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of this contract is for the supply, delivery, installation and commissioning of 312 teaching desks as at the University, together with a 60 months maintenance and service option following a minimum of 12 months standard warranty.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required depending on the status of the supplier.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers should provide a copy of their most recent audited published annual accounts.
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the invitation to tender Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.9.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.9.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Newcastle University
King’s Gate
NE1 7RU Newcastle upon Tyne
United Kingdom

Body responsible for mediation procedures

Newcastle University
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1)

VI.4.3)Service from which information about the lodging of appeals may be obtained

Newcastle University
United Kingdom

VI.5)Date of dispatch of this notice:



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