The initial requirement will be for a quantity of standard furniture, as per Price Schedule. Future requirements will be awarded as a call-off arrangement.
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Leicester City Council
Procurement Services, City Hall (4th Floor), 115 Charles Street
For the attention of: Mrs Amina Laher
LE1 1FZ Leicester
Telephone: +44 1164544032
I.2)Type of the contracting authority
Regional or local authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Installation of Office Furniture (PAN1057).
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Leicester.
NUTS code UKF
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Leicester City Council initially tendered for office furniture approximately two years ago. Features such as style, size and colour for the furniture and other storage solutions were therefore determined as a result of that tender.
As Leicester City Council has adopted a consistent and uniform approach, the requirement, as part of this new tender, must therefore align and be in keeping with the original purchases in terms of aesthetics, size, neat installation and flush fitting against current furniture.
The initial requirement will be for a quantity of standard furniture, as per Price Schedule (Annex 1). This is to facilitate a replacement furniture programme at three offices and would need to be supplied and installed in phases but within 4 months of awarding the contract.
Future requirements will be awarded as a call-off arrangement for the supply and installation of office furniture to all Council-owned facilities to align with the prices tenderers submit for the initial quantity requirement.
The requirements include, but are not limited to Workstations, chairs, cabinets etc.
The estimated contract value of this contract is 2 800 000 GBP. Please note this is an approximate value and is subject to fluctuations. The maximum that will be allowed to be called off under this contract is 4 200 000 GBP in line with the 2015 public contract regulations.
II.1.6)Common procurement vocabulary (CPV)
39000000, 39100000, 39130000, 39153000, 39173000, 39110000, 39112000, 39113000, 39120000, 39121000, 39121200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is for 2 years with an option to extend for up to a further 2 years.
Estimated value excluding VAT: 2 800 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The provision of appropriate guarantees, bonds and warranties is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per the contract documentation.
Information and formalities necessary for evaluating if the requirements are met:
As per the contract documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
24.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The estimated value of the contract given, 2 800 000 GBP is for the whole life of the contract, including any options to extend if taken up.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contract Regulations 2015 (SI 102) (the regulations) the Council will operate a standstill period of not less than 10 days between notifying contractors of its intent to award the contract and the award of the contract. Any appeal during this period shall be addressed to: City Barrister and Head of Standards, Leicester City Council, 16 New Walk, Leicester LE1 6UB UK If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 92, within 30 days of the date when grounds for stating proceedings first arose.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: