Supply and Maintenance of All Wales Multi-Function PPE

Supply and Maintenance of All Wales Multi-Function PPE

South Wales Fire and Rescue Service and North Wales Fire and Rescue Service.

United Kingdom-Carmarthen: Protective and safety clothing

2016/S 041-066307

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
UNITED KINGDOM
Telephone: +44 3706060699
E-mail: procurement@mawwfire.gov.uk
Fax: +44 1267220562
NUTS code: UKLInternet address(es):Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0484

I.1)Name and addresses

South Wales Fire and Rescue Service
Headquarters, Forest View Business Park
Llantrisant
CF72 8LX
UNITED KINGDOM
Contact person: Lee Bunkham
Telephone: +44 1443232090
E-mail: l-bunkham@southwales-fire.gov.uk
NUTS code: UKLInternet address(es):Main address: www.southwales-fire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1)Name and addresses

North Wales Fire and Rescue Service
Headquarters, FFordd Salesbury, St Asaph Business Park
St Asaph
LL17 0JJ
UNITED KINGDOM
Contact person: Brian Mottershead
Telephone: +44 1745535250
E-mail: B.Mottershead@nwales-fireservice.org.uk
NUTS code: UKLInternet address(es):Main address: www.nwales-fireservice.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0516

I.2)Joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

South Wales Fire and Rescue Service and North Wales Fire and Rescue Service.

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Other type: emergency services

I.5)Main activity

Other activity: emergency services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Repair of All Wales Multi-Function PPE.

Reference number: MWEU1

II.1.2)Main CPV code

35113400

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The supply and maintenance of multi-function PPE for the Welsh Fire and Rescue Services.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales web site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=41253

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

35110000
35111000
35811100
50413200
75250000
18400000
18100000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

The whole of Wales.

II.2.4)Description of the procurement:

Mid and West Wales Fire and Rescue Service (MWWFRS) on behalf of ourselves, South Wales Fire and Rescue Service (SWFRS) and North Wales Fire and Rescue Service (NWFRS) intend to explore the market with the potential for establishing a call-off contract for the supply of multi-function PPE, should a suitable garment be identified from the evaluation process.

MWWFRS, SWFRS and NWFRS are looking to establish a 5 year contract with an option to extend for an additional 2 years.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70 %
Cost criterion – Name: Cost / Weighting: 30 %

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for an additional 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

In addition to the initial purchase we want ongoing supply for the duration of the contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The garments submitted must meet the following standards:

EN15614:2007 — Wildland protective clothing for fire-fighters;

EN ISO 13688: 2013 (previously EN 340:2003) — protective clothing;

En 20471:2013 Class 3 — requirements for high visibility clothing;

EN 343:2003 / En 343:2003/A1:2007 Resistance to water penetration and water resistance;

EN 14360 — Protective clothing against rain.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The performance criteria is to be agreed with the successful supplier and will include delivery lead times, turnaround of repairs and resilience arrangements.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/03/2016
Local time: 12:00
Place:

Service HQ, Carmarthen.

Information about authorised persons and opening procedure:

Electronic opening procedure under dual control via sell2wales postbox facility.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Tenderers will be required to complete a SQuID (supplier qualification questionnaire). The supplier qualification questionnaires will be evaluated in accordance with the guidance provided within the SQuID document. Any tenderers responding negatively to the questions highlighted as In/Out questions will face immediate disqualification unless sufficient justification can be provided to merit otherwise. Suppliers will need to pass this in order to have their tenders evaluated.

Please Note that Completed Supplier Qualification Questionnaires must be Submitted with your Tender Response.

(WA Ref:41253).

VI.4)Procedures for review

VI.4.1)Review body

Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
UNITED KINGDOM
Telephone: +44 3706060699
Fax: +44 1267220562Internet address:http://www.mawwfire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Mid and West Wales Fire and Rescue Service will incorporate a minimum 10 calendar day Standstill Period following electronic notification to bidders of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Regulations 2015 may bring proceedings in the High Court in accordance with Part 3 of those Regulations.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/02/2016

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