Supply and Maintenance of Floor Cleaning Machines

Supply and Maintenance of Floor Cleaning Machines

The Ministry of Justice requires suitable bids for the Supply and Maintenance of floor machines.
The contract may be made available for use by other Government Departments.

UK-Ossett: Floor-cleaning machines

2012/S 243-399687

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Procurement
Units 8 and 9, Fryersway Silkwood Park
For the attention of: Gemma Crossley
WF5 9TJ Ossett
UNITED KINGDOM
Telephone: +44 1924205763
E-mail: gemma.crossley@noms.gsi.gov.ukrpu.north@noms.gsi.gov.uk
Fax: +44 1924205702

Internet address(es):

General address of the contracting authority: http://www.justice.gov.uk

Address of the buyer profile: http://www.justice.gov.uk/about/procurement-and-commercial

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
2603-3-Operational Goods-N-Project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: National supply to individual Ministry of Justice (MoJ) business units and organisations across England and Wales to include, but not limited to approximatley 120 public prisons and a number of other locations consisting of regional headquarters, support offices and training centres with the majority of orders being generated by HM Prison establishments.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Ministry of Justice requires suitable bids for the Supply and Maintenance of floor machines.
The contract may be made available for use by other Government Departments. The list of named participating Central Government Departments and their Agencies, Non-Departmental Public Bodies and Inspectorates can be found on the website links below:
http://www.cabinetoffice.gov.uk/content/list-government-departments-and-ministers

http://www.homeoffice.gov.uk/agencies-public-bodies/

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

The contract will be awarded to the lowest compliant bid. Non-Price criteria used to evaluate compliance and competence are given the following weightings:
Assurance of Supply 20 %
Logistics and Delivery 15 %
Quality and Diversity 45 %
Service Level 10 %
Regulatory: Pass or Fail
Environmental Considerations 10 %

II.1.6)Common procurement vocabulary (CPV)

39713410

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated current volume of floor machines is 1 200 per annum. This consists of various types ranging from domestic to industrial. The requirement is split into 2 lots:
Lot 1 consists of Domestic Floor Machines and includes the following:
Vacuums Tub and Upright;
Domestic Carpet Cleaner;
Domestic Wet Pick Up Machine.
Lot 2 consists of Industrial Floor Machines and includes the following:
Industrial Carpet Cleaner;
IndustrialWet Pick Up Machine;
Buffing Machines to include High,Low,Ultra High,Heavyweight and Multi Speed;
Scrubber Driers.
Estimated value excluding VAT:
Range: between 1 260 000 and 1 540 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Domestic Floor Machines

1)Short description
Purchase service and maintenance of: tub and upright vacuums, domestic carpet cleaner and domestic wet pick up machine.
2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope
Estimated value excluding VAT:
Range: between 270 000 and 330 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Industrial Floor Machines
1)Short description
Purchase Service and Maintenance of: Industrial carpet cleaner, Industrial wet pick up, Buffing machines inclunding high, low, ultra high, multi speed and heavyweight and Scrubber driers.
2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope
Estimated value excluding VAT:
Range: between 990 000 and 1 210 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Contained within the Tender event.
Minimum level(s) of standards possibly required: Contained within the Tender event.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Contained within the Tender event.
Minimum level(s) of standards possibly required:
Contained within the Tender event.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2630-3-Operational Goods-N-Project.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 10.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 30.1.2013 – 15:00
IV.3.4)Time limit for receipt of tenders or requests to participate
1.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Additional initial project information is available from the contracting Authority.
In order to be invited to the requested event the bidder needs to register on the Ministry of Justice e-sourcing portal. (details as below). Once completed please email the buyer –gemma.crossley@noms.gsi.gov.uk to confirm your interest and to be invited to tender for the project.

Registering your Interest for Suppliers who are NOT already registered on the e-sourching portal – To do so please follow the link below using internet explorer as your browser:
https://esourcing.justice.gov.uk/en/detail_supplier_create.jsp?guest=true&orgType=displaySuppliers&editableOrgType=NO&jspAction=44

Please complete the requested details noting that those fields marked with a red asterisk are mandatory. For clarity the “notice reference field” is where you should populate the sourcing reference number which is 2630-3-Operational Goods-N-Project Supply and Maintenance of Floor Machines.
You will receive your system generated password via e-mail once your account has been approved. Having successfully logged-on and changed your password, you should contact the Buyer to confirm that you are now set up on the system so that they can add you to the sourcing event.
Once your company has been approved on the system you will be able to add more users to your organisation. If more users need to be added go to the “Utilities” Menu, select “Manage Organisation” then click once on “Create User”.
Registering your Interest for Suppliers who ARE already registered on the e-sourcing portal – Event Reference: 2603-3-Operational Goods-N-Project Supply and Maintenance of Floor Machines. In order to be invited to the requested event you will need to update your registration details on the Ministry of Justice e-sourcing portal. The Ministry of Justice has updated its registration requirements to include questions that used to be part of the RFI (PQQ). If you do not update your profile you will not be able to participate in the tender process.
To complete the extra questions log-on to the e-sourcing portal https://esourcing.justice.gov.uk/ using Internet Explorer as normal. Click on the “My Profile” tab and select “Manage my Profile”. You will need to update the Main details and Additional Information. Save your changes by clicking on the “Save” button.

There is a Supplier’s user guide attached to the sourcing event, once you have logged in, which will help you to use the eSourcing Portal.
If you experience any technical issues please contact the e-sourcing Central Support Team on +44 8450100132.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.12.2012

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