Supply and Maintenance of Hydrogen Fuel Cell Electric Vehicles

Supply and Maintenance of Hydrogen Fuel Cell Electric Vehicles

The supply and Maintenance of Hydrogen Fuel Cell Electric Vehicles and Passenger Cars and associated services. Transport for London.

UK-London: Motor vehicles

2013/S 022-033918

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial – Premises and Office Services Team)
Windsor House, 42- 50 Victoria Street
SW1H 0TL London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/eprocurement

Electronic access to information: http://www.tfl.gov.uk/eprocurement

Electronic submission of tenders and requests to participate: http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Other: Public Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Maintenance of Hydrogen Fuel Cell Electric Vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Lease
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)
The supply and Maintenance of Hydrogen Fuel Cell Electric Vehicles and Passenger Cars and associated services.
II.1.6)Common procurement vocabulary (CPV)

34100000, 50100000, 24111600, 31122100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Mayor of London’s vision is for London to be a global centre for hydrogen and fuel cell vehicle activity and commercial investment and innovation, with London ready and prepared to capture its share of the significant economic growth and new jobs the sector is to generate.
The HyTEC (Hydrogen Transport in European Cities) project is a unique public
private partnership supporting research, technological development and demonstration (RTD) activities in fuel cell and hydrogen energy technologies in Europe, and delivers against the Mayor’s CO2 reduction target and objectives of the Hydrogen London Action Plan 2012-2016.
HyTEC is a hydrogen transport demonstration project which is part funded by the Fuel Cells & Hydrogen Joint Undertaking (FCH JU). The GLA is a named partner in the project (pursuant to a consortium agreement signed on 12/03/12) and is leading a task to identify end users for new fuel cell electric vehicles (FCEV) and will establish a procurement framework under which FCEV leases can be called off as required by public and private sector end users.
In order to deliver the Mayor’s vision and requirements described in the paragraphs above, pursuant to this notice, Greater London Authority (GLA), on behalf of itself and others is seeking to award a single supplier framework agreement for the supply and maintenance of EC whole vehicle type approved fuel cell electric vehicles.
The 3+1 year single supplier framework agreement will provide mechanisms for the supply and associated servicing and maintenance services of fuel cell electric vehicles, for a lease period of up to four years.
Vehicle Eligibility
Minimum performance criteria will be set for vehicles to be eligible for call-off
from the framework (to be detailed in the Invitation to Tender) this will include,
but not be limited to:
– M1 classified passenger FCEV produced by an original equipment manufacturer
– A minimum operating range when fully fuelled of at least 400 km;
– Maximum fuel consumption of 1.2 kg H2/100 km ; and
– Compatibility with 700bar hydrogen refuelling (SAE J2601).
Call-Offs
At call-off stage more detailed and rigorous criteria for selection of vehicles may be provided. Given the evolving nature of the market and to reduce the administrative overhead on framework contractors, the framework agreement will include provision for periodic reviews of the eligible vehicles with their associated availability and pricing.
Use of the Framework
The framework will be used by other GLA Bodies, all functional bodies and subsidiaries of the functional bodies and selected suppliers of the these bodies.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details will be provided in the Invitation to Tender documentation. A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided in the Invitation to Tender documentation. A Parent Company Guarantee or Performance Bond may be required.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contracting authority shall require that any contract (s) awarded will be entered into by a single entity on behalf of the successful candidate (s).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To express an interest in this tender, the company needs to be registered on the eSourcing portal. It is important that suppliers do not register more then once so please read carefully the instructions on the home page before proceeding with a registration. There may be a mixture of online & offline actions for you to perform. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TfL 90655
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.3.2013

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): HyTech
Hydrogen Transport in European Cities
Grant agreement number: 278727
VI.3)Additional information

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by Tfl/but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.1.2013

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