Supply and Maintenance of Multifunctional Devices

Supply and Maintenance of Multifunctional Devices

Supply and Maintenance of multifunctional devices, printers and managed print software.

United Kingdom-Chelmsford: Photocopiers

2016/S 004-003725

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Writtle College
Lordship Road, Writtle
For the attention of: Procurement Officer
CM1 3RR Chelmsford
UNITED KINGDOM
E-mail: procurement@writtle.ac.uk

Internet address(es):

General address of the contracting authority: http://http://www.writtle.ac.uk/

Address of the buyer profile: http://http://www.writtle.ac.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Maintenance of multifunctional devices, printers and managed print software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Lease

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To supply and maintain high volume printing equipment and multifunctional devices. May include some smaller legacy printers. Provide a solution to reduce cost and improve efficiency. Supply and support management software.

II.1.6)Common procurement vocabulary (CPV)

30121100, 50313200, 30125120, 30125000, 48000000, 30191000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 190 000 and 276 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 72 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 23.5.2016. Completion 22.5.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Pre Qualification Questionnaire for relevant details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Pre Qualification Questionnaire for relevant details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see Pre Qualification Questionnaire for relevant details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see Pre Qualification Questionnaire for relevant details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Pre Qualification Questionnaire for relevant details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see Pre Qualification Questionnaire for relevant details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
Objective criteria for choosing the limited number of candidates: Please see Pre Qualification Questionnaire for relevant details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 230-417625 of 27.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2022.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The College will implement a 10 calendar day Standstill Period before finalising Contract Award.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.1.2016

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